Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on December 14, 2004.

The meeting was called to order by Mr. Tim Owens at 6:30 p.m.	Call to Order

Members Present: Mr. Time Owens, President Mrs. Joycene Tarver, Clerk Mrs. Virgie Witte Mr. William Stoner Mr. Angel Sumaya	Roll Call

Members Absent: none

Staff Present: Mr. Kenneth R. Bergevin, Superintendent Mrs. Jerelle D. Kavanagh, Assistant Superintendent Mrs. Marilyn Thompson, Sierra Vista Principal Mrs. Kathie Kouklis, Bear Mountain Principal Mrs. Michelle Leggett, Haven Drive Principal Mrs. Debbie L. Hearron, District Secretary Aurelio Reyna, HD Teacher Jacalyn Durand, SV Teacher, ATA President Margarita Gonzalez, AUSD Family Advocate Rick Perez, BME Custodian/Driver Luis Carmona, AUSD Family Advocate Enrique Arambula, HD Custodian/Driver Robert Rangel, HD Custodian/Driver Chuck Graham, SV Custodian/Driver Mark Salvaggio, HD Teacher Marty Mortimer, BME Teacher Twila Whitney, BME Teacher Amy Latherow, BME Teacher	Staff Present

Others Present: Mr. Fausto Sanchez, Susana Salazar, Jose Salazar, Martha Valencia, Margarita Lara, Manuel Garcia, Maria Zuniga, Nancy Madrigal, Carolina Guillen, Celia Martinez, Jose Tinoco, Maria L. de Medina, Olivameva Mora, Saul Guerrero, Reyna Murguia plus others parents and students that did not sign in.	Others

Mr. Bergevin led the Pledge of Allegiance.	Pledge of Allegiance

Mr. Bergevin informed the board of the following changes to the agenda: Item 7.4(c) should read II/USP not III/SUP.	Adoption of Agenda

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the minutes of the Regular Meeting November 16, 2004.	Minutes

Mr. Bergevin introduced Mrs. Kouklis, Principal of BME. Mrs. Kouklis introduced Mrs. Latherow, Mrs. Whitney and Ms. Mortimer and there 4^th grade classes who performed Holiday Songs. Mr. Bergevin recognized Mr. Mark Salvaggio presenting him with a plaque and proclamation on behalf of the Board of Trustees and the AUSD. Mr. Salvaggio will be retiring on December 17, 2004 after serving the AUSD for 32-1/2 years. Mr. Bergevin also recognized Mr. Tim Owens for serving as AUSD Board President for 2004. Mr. Owens was presented with an engraved pen for appreciation of his year of service.	Programs and Presentations

Mr. Bergevin at this time thanked Mrs. Witte for her year of service as a provisional appointed Board Member. Mr. Bergevin then introduced Mr. Fausto Sanchez, newly elected Board Member and congratulated incumbents Mr. Tim Owens and Mr. William Stoner. An Oath of Office was administered to all three and welcomed to board by Mr. Bergevin.	Oath of Office

On motion of Mr. Stoner, seconded by Mrs. Tarver, the board approved the nomination with a vote of 4 in favor of Mr. Owens as Board of Trustees President for 2005. Let the records reflect Mr. Owens abstained from this vote.	Board President

On motion of Mr. Owens, seconded by Mr. Sumaya, the board approved the nomination with a vote of 4 in favor of Mr. Stoner as Board of Trustees Clerk for 2005. Let the records reflect Mr. Stoner abstained from this vote.	Clerk of the Board

On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved Mrs. Joycene Tarver to serve as Board of Trustees Representative and Mr. William Stoner to be an Alternate to the 2005 Kern Country Committee on School District Organization.	Board Representative & Alternate

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Governing Board regular meetings for 2005 will be the 3^rd Tuesday of each month at 6:30 p.m.	Board Meetings Date & Time

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the mileage reimbursement rate for the use of private cars at 40.5 cents per mile for year 2005.	Mileage Reimbursement Rate

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the following authorized signatures: Kenneth R. Bergevin Debbie L. Hearron Jerelle Kavanagh Araceli Herrera Olivia Esquivel Ruth Harris	Authorized Signatures

On motion of Mr. Stoner, seconded by Mr. Sumaya, the board unanimously approved the following as Custodian of the Records: Olivia Esquivel Debbie L. Hearron	Custodian of the Records


Mr. Bergevin invited the Board of Trustees to attend the District Office Annual Open House on Thursday, December 16, 2004.	Open House

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board voted 4-1 to approve El Camino Real Elementary School as the name for the Arvin Union School District’s new school at Meyer and El Camino Real. Mr. Bergevin explained that naming the new school is necessary at this point in time to accommodate application deadlines such as Federal E-Rate grants.	Naming of New School

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved authorization of Superintendent to negotiate purchase of new school site located at Myer and El Camino Real and to take all further actions necessary to complete purchase up to and including acceptance of Deed.	Authorization of Supt./negotiate land purchase

Ms. Durand, ATA President greeted the Board and informed the board that all is well and extended Christmas greetings to all.	ATA Report

No Report.	CSEA Report

Mr. Bergevin shared information to the Board regarding upcoming workshops that are available to Board Members. Mr. Bergevin also acknowledged Abel Pedro, HD Art Teacher, for the fine work being done by the students in his classes. Their talents are being shown through out Arvin and the city of Bakersfield.	Superintendent’s Report

Mrs. Kavanagh shared with the Board she is in the process of submitting paperwork to KCSOS to take back two Special Education classes. Mrs. Kavanagh announced three Bear Mtn. students that qualified for the county level Oral Language Festival. They are Melissa Banuelos and Silvia Avila performing a Serious Duo and Jessical Naranjo performing a Serious Solo. Mrs. Kavanagh also acknowledged student Jessica Gaona as the winner of the district Spelling Bee. Jessica qualified and will compete at the county level. Mrs. Kavanagh shared with the Board that Arvin Family Resource Center took part in the Toys 4 Tots Program this year for the first time and collected over 1200 toys. FRC also held and After School Program Dinner on December 10, 2004 and had 250 people attend.	Assistant Superintendent’s Report

Mrs. Kavanagh reported to the Board the staff at Preschool are busy preparing for their annual Christmas Activities which included PS classes visiting the convalescent home in Arvin. Mrs. Kavanagh also reported has increased with only one opening. Mrs. Thompson reported work is being done by the Leadership Team to complete Sierra Vista’s School Site Plan and also working with BME for the K-5 transition for the 05/06 school year. Mrs. Thompson shared Sierra Vista has applied for an intervention grant to help meet the needs of students. Finally, SV held it Christmas Program at the HD Gym for the first time, it was great. Mrs. Kouklis extended an invitation to the Board to visit their Holiday Program on Dec. 15 at the BME Cafeteria. Mr. Kouklis reported their winners of the local Spelling Bee who qualified for the Regional Spelling Bee on January 17, 2005. Mrs. Kouklis also reported the Excel Intervention Process will begin January 18, 2005 with cluster groups and communities. Mrs. Leggett invited the Board to Haven Drive’s annual Christmas Program on December 15. Mrs. Leggett also shared with the board the district wide can food drive was a success and will benefit many families in need this holiday season. Also HD Club Live raised money for Toys 4 Tots.	Preschool Report Sierra Vista Report Bear Mountain Report Haven Drive Report

Mr. Sumaya was concerned that programs were called Holiday and not Christmas. He also gave thanks for the programs and the work from all the staff and students. Mr. Sumaya expressed the need to go into closed session however closed session was not an agenda item. Mr. Owens recommended that closed session would be considered for the January 2005 Board Meeting.	Board Member Report

Margarita Gonzales, FRC Family Advocate, shared with the audience and Board the great success of the first annual Toys 4 Tots drive in Arvin. She thanked Mrs. Leggett for the use of the HD Gym to distribute the toys. Toys were distributed to 1500 children. The FRC will be giving out food baskets through out the Holidays. Also donations have been made to the FRC to help two families in need. Mr. Bergevin extended his appreciation for the hard work being done through the FRC.	Communications from the public

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the following consent agenda items.	Consent Agenda
Ratified: Purchase Order Numbers 500380 - 500415 Bill Payment Numbers 34, 35, 36, 37, 38 Payroll Numbers 21, 22, 23, 24	Purchase Orders Bill Payments Payroll Numbers

Approved the following Interdistrict Attendance Request for the 2004/2005 school year based on childcare. (*indicates renewal) Andrea Cardenas – Grade 4 – Arvin to Vineland Crystal Cardenas – Grade 6 – Arvin to Vineland Patricia Cardenas – Grade 1 – Arvin to Vineland Jose Vargas – Grade 7 – Arvin to Vineland Stefanie Vargas – Grade 6 – Arvin to Vineland Vincent Vargas – Grade 3 – Arvin to Vineland	Interdistrict Agreement/Childcare

Approved the following Interdistrict Attendance Request for the 2004/2005 school year based on employment. (*indicates renewal) Ana Isabel Peche – Grade K – Bakersfield City to Arvin	Interdistrict Agreement/employment

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved to ratify Speaker/Training Services Agreement #STSA-003 between the Arvin Union School District and the Kern County Library (Arvin Branch).	KC Library Speaker/Training Agreement


On motion of Mr. Stoner, seconded by Mr. Sumaya, the board unanimously approved the Single Plan for Student Achievement at Sierra Vista School	Single Plan/Student Achievement - SV

Mr. Bergevin shared with the Board of Trustees final copies of the School Accountability Report Cards (SARCS) for 2003/204. No action was needed.	SARCS-2003/04

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved an agreement with the Kern County Superintendent of Schools to provide the following services for the 2004/05 school year: (a) Sierra Vista School needs Title I Program Improvement (PI) External Entity Monitor and Review Services for $5,000. (b) Bear Mountain Elementary School needs II/USP High Priority Schools Grant Program Monitor and Review Services for $5,000. (c) Haven Drive Middle Schools needs II/USP High Priority Schools Grant Program Monitor and Review Services for $5,000.	KCSOS Service Agreements for SV/BME/HD

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Memorandum of Understanding and Transfer of Funds with the Kern County Superintendent of Schools Office for the 2004.05 school year	MOU & Transfer of funds with KCSOS

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2004/2005 school year: New Staff : Gary White – HD Science Teacher (pending clearances) Substitute Teachers: Christopher Davis Rosalea Garcia BTSA Facilitator: Terry Burton Resignations: Frank Neri – BME Teacher – retiring effective June 4, 2005 Karen L. Sutliff – SV Teacher- effective December 31, 2004	Certificated Staff

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2004/2005 school years: New Staff: Maria Tamayo – CBET Babysitter Monica Pichardo – CBET Babysitter Stella Avila – CBET Babysitter Maria Arredondo – SV After School Instructional Aide Jose Ayala – SV After School Instructional Aide	Classified Staff


In accordance with AB1200 (Statutes of 1991, Chapter 1213) and G.C. 3547.5, a public hearing was opened at 7:58 p.m. to allow for public response to the Disclosure of Collective Bargaining Agreement between the Arvin Union School District and the California School Employees Association, Chapter 164. No discussion. Hearing closed at 7:59 p.m. and the following action was taken.	Public Hearing

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Collective Bargaining Agreement contract between the Arvin Union School District and the CSEA Chapter 164 effective July 1, 2004.	CSEA Collective Bargaining Agreement

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved the First Interim Report of the Arvin Union School District for the Fiscal Year 2004/2005 (July 1, 2004 – October 31, 2004)	First Interim Report

Mr. Bergevin shared with the Board the SISC Investment Pool Statement for the period from July 1, 2004 to September 30, 2004. No action was needed.	SISC Investment Pool

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously ratified the list of surplus items prepared by the MOTS Department	MOTS-surplus items

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the agreement between Soils Engineering, Inc. and the Arvin Union School District for the estimated amount of $38,245 for Preliminary Endangerment Assessment & Remedial Action Services.	Soils Engineering Agreement

On motion of Mr. Stoner, seconded by Mr. Sanchez, the board unanimously approved Resolution #12:2004/2005 – Labor Compliance Program.	Res.#12:2004/2005-Labor Compliance Program

On motion of Mrs. Tarver, seconded by Mr. Suma