Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on January 18, 2005.

The meeting was called to order by Mr. Tim Owens at 6:30 p.m.	Call to Order

Members Present: Mr. Tim Owens, President Mr. William Stoner, Clerk Mrs. Joycene Tarver Mr. Angel Sumaya Mr. Fausto Sanchez	Roll Call

Members Absent: none

Staff Present: Mr. Kenneth R. Bergevin, Superintendent Mrs. Jerelle D. Kavanagh, Assistant Superintendent Mrs. Georgia Rhett, Sierra Vista Vice Principal Mr. Gary High, Bear Mountain Vice Principal Mr. Dave Bowling, Haven Drive Vice Principal Mrs. Debbie L. Hearron, District Secretary Mrs. Angelica Salinas, Teacher on Special Assignment Ms. Margarita Gonzalez, AUSD Family Advocate Mr. Luis Carmona, AUSD Family Advocate Mr. Chuck Graham, SV Custodian/Driver Ms. Melanie Meadows, School Readiness Coordinator Ms. Andriana Andino, School Readiness Clerk Mrs. Amalia Leal, Senior Family Advocate	Staff Present

Others Present: Leonor Lopez, Parent	Others

Mrs. Georgia Rhett led the Pledge of Allegiance.	Pledge of Allegiance

Mr. Bergevin informed the board of the following changes to the agenda: Item 5.5 – donation should read $6395.00 6.4 – tabled 8.3 & 8.4 – E-Rate revised	Adoption of Agenda

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved the minutes of the Regular Meeting December 14, 2004.	Minutes

No Programs/Presentations	Programs/Presentations

No Report	ATA Report

Ms. Adriana Andino, was introduced to the Board as the newly elected CSEA Vice President. She expressed that she looks forward to serving the district and staff in this new capacity.	CSEA Report
Mr. Bergevin shared information to the Board regarding upcoming Board workshops and district events. Recognition was given to two district employees who received ACSA employee of the year awards: Mr. David Bowling, Co-Administrator of the Year, HD Vice Principal Mr. Bob Morse, Classified Manager of the Year, Director of MOTS Mr. Bergevin extended a thank you to Mr. Loyal Anderson for his diligent work to complete the E-Rate application for the new school on time. Also time is being spent to organize the new school boundaries that will take affect in the 05/06 school year during the transition to K-5 schools. Mr. Bergevin shared with the board that sites had participated in raising funds for the Tsunami Relief. Mr. Bergevin concluded his report with a power point presentation and handout unveiling the Governor’s Proposed State Budget.	Superintendent’s Report

Mrs. Kavanagh shared with the Board the annual results of the California Physical Education Fitness Test. Students in the 5^th and 7^th grade are tested each year in six areas of physical fitness tasks. Mrs. Kavanagh introduced Mrs. Angelica Salinas, Teacher on Special Assignment/ELL Coordinator. Mrs. Salinas shared with the Board CELDT Results on a power point presentation. The data presented reflects improvement is being made to meet target goals. Mrs. Salinas addressed the board for any discussion on the results. Mrs. Kavanagh did advise the Board that NCLB requirements were being met to notify parents of districts results.	Assistant Superintendent’s Report

Mrs. Kavanagh reported to the Board, Preschool has a steady enrollment and lessons evolve around the seasons and recognizing local holidays, i.e. Martin Luther King Day. Mrs. Rhett shared with the Board that Sierra Vista is continuing to evaluate improvement for AYP goals. The staff and students at Sierra Vista are participating in a money drive to aid the Red Cross. Mr. High reported to the Board that Bear Mtn. started their school wide Excel Model on Jan. 18, 2005. He also reported that attendance is continuing to improve as the result of continued hard work of the district Attendance Clerks. Also, over $1300.00 was collected for the Tsunami Relief. Mr. Bowling shared with the Board that on the campus of Haven Drive the restructure to Academy’s in grades 6^th through 8^th was working well. The teacher/student ratio will help focus on needs of the students. Some of the academies have taken field trips to a college campus to encourage their interest to continue their education.	Preschool Report Sierra Vista Report Bear Mountain Report Haven Drive Report

Mr. Stoner shared with the Board and the audience he had visited some of the holiday festivities in the district and that they were well attended. Mrs. Tarver also shared that she had attended a Basketball tournament at Haven Drive.	Board Member Report


No response.	Communications from the public

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the following consent agenda items.	Consent Agenda
Ratified: Purchase Order Numbers 500416 – 500474, 13050066-13050087 Bill Payment Numbers 39, 40, 41, 42, 43, 44, 45, 46 Payroll Numbers 25, 26, 27, 28	Purchase Orders Bill Payments Payroll Numbers

Approved the following Interdistrict Attendance Request for the 2004/2005 school year based on childcare. (*indicates renewal) Henio Tapia – Grade 2 – Vineland to Arvin Reymundo Torres – Grade 4 – Vineland to Arvin	Interdistrict Agreement/Childcare

Ratified Memorandum of Understanding with the Bakersfield Adult School to provide services to community members for English and Civics Classes.	MOU/Bakersfield Adult School

Ratified Subcontract Agreement with Reading is Fundamental Inc. (RIF) for the 2004/2005 school year.	Agreement/RIF

Accepted $6395.00 donation for families and the community as sponsored by the Bakersfield Californian “Share the Season”.	FRC/Share the Season/Donation $6395

Accepted donations of furnishings and clothes from various donors valued at $9000.00 in conjunction with the “Share the Season”.	FRC/Share the Season/Donations $9000

The board went into closed session at 7:37 p.m.	Closed Session

Upon reconvening at 7:52 p.m. the following action was taken.	Reconvene

On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously denied the request to re-admit Student #F:2003/2004.	Expulsion Student#F:2003/2004

On motion of Mr. Stoner, seconded by Mr. Sumaya, the board unanimously approved the recommendation to re-admit Student #A:2004/2005.	Expulsion Student #A:2004/2005

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the Single Plan for Student Achievement at Bear Mountain Elementary School.	Single Plan/Student Achievement/BME

On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Single Plan for Student Achievement at Haven Drive Middle School.	Single Plan/Student Achievement/HDMS

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the Memorandum of Understanding and Transfer of Funds between Arvin Union School District and Kern County Substance Abuse Prevention Education (KCSAPE) Partnership for the period of July 1, 2004 through June 30, 2005.	MOU/KCSAPE

On motion of Mr. Stoner, seconded by Mrs. Tarver the board unanimously approved the 2004/2005 Consolidated Application for Funding Categorical Aide Programs (Part II).	04/05 Consolidated Application Part II

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2004/2005 school year: New Staff : Joe Hawthorne – HD 8^th Science Teacher Aracelis Rodriguez – SV Special Education Teacher Substitute Teachers: Change of Position: Karen Wolfe – HD Social Studies Teacher Resignations:	Certificated Staff

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2004/2005 school years: New Staff: Maria I. Gomez – BME 3 Hr. Instructional Aide Change of Position: Elida Verduzco – BME 3.5 hrs. Cafeteria Helper Adelaida Salinas – SV 2.5 hrs AM Instructional Aide Angelina Zuniga – SV 2.5 hrs AM After School Instr. Aide Griselda Garza – BME 2.5 hrs AM RSP Instructional Aide Resignations: Cynthia Flores – Speech Instructional Aide – effective 12/17/04 Dustin Davis – HD Computer Assistant – effective 1/27/05	Classified Staff

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved employment of up to ten (10) temporary custodians for six (6) hours per day at $10.00 per hour for the summer 2005.	05 Summer Custodians

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the following budget revisions for the 2004/2005 fiscal year: 500001 Transfers made as part of First Interim Reporting: Deferred Revenue, Income Adjustments, Balanced Expenditures $1,352,747.07 500002 Transfers made as part of First Interim Reporting: Deferred Revenue, Income Adjustments, Balanced Expenditures $1,938,606.87 500003 Transfers made as part of First Interim Reporting: Deferred Revenue, Income Adjustments, Balanced Expenditures $2,858,950.50 500004 After School Program: Revenue & Expenditures Adjustments per Earnings/Enrollment $ 102,666.00	04/05 Budget Revisions



On motion of Mr. Stoner, seconded by Mr. Sanchez, the board unanimously approved the following inter-fund transfers for the 2004/2005 fiscal year: 50001 Developer Fee Transfer to KHSD $ 47,979.96 50002 Developer Fee Transfer to KHSD $ 1,086.54 50003 Deferred Maintenance Deposit $105,812.00	04/05 Inter-Fund Transfers

On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the E-Rate Contract/Programs for services as follows: Internal: Internal Wireless - IVS Computer Technology Total Amount $ 11,312.52 District’s Part $ 1,131.25 Phone and Internet (Vendor SBC and subsidiaries including ASI) SBC Phone and Hi-Cap Total Amount $126,600.00 District’s Part $ 12,660.00 Pacific Bell Internet Services Total Amount $ 51,924.00 District’s Part $ 5,192.40 ASI Total Amount $ 8,760.00 District’s Part $ 876.00 Long Distance-SBC Total Amount $ 600.00 District’s Part $ 60.00 Cellular Service (7/1/05-6/30/06) - Cingular Total Amount $ 17,745.84 District’s Part $ 1,774.58	E-Rate Contract

On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved for the district to set aside $21,694.23 for the district contribution to E-Rate for 2005/2006 school year.	E-Rate/District’s Contribution

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved to award the CEQA Consulting Services contract to Quad Knopf, Inc.	Quad Knopf, Inc./CEQA Consulting Services

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Arvin Union School District Annual Audit Report by the firm Brown Armstrong Certified Public Accountants, for the period ending June 30, 2004.	03/04 Annual Audit

The board went into closed session at 8:52 p.m.	Closed Session

Reconvened at 9:57 p.m. no action was taken.	Reconvene

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously adjourned the meeting at 9:57 p.m.	Adjournment

Clerk Secretary