Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on November 16, 2004.

The meeting was called to order by Mr. Tim Owens at 6:30 p.m.	Call to Order

Members Present: Mr. Time Owens, President Mrs. Joycene Tarver, Clerk Mrs. Virgie Witte Mr. William Stoner Mr. Angel Sumaya	Roll Call

Members Absent: none

Staff Present: Mr. Kenneth R. Bergevin, Superintendent Mrs. Jerelle D. Kavanagh, Assistant Superintendent Mrs. Marilyn Thompson, Sierra Vista Principal Mrs. Kathie Kouklis, Bear Mountain Principal Mrs. Michelle Leggett, Haven Drive Principal Mrs. Debbie L. Hearron, District Secretary Aurelio Reyna, HD Teacher Jacalyn Duran, SV Teacher, ATA President Margarita Gonzalez, AUSD Family Advocate Rick Perez, BME Custodian/Driver Chuck Graham, SV Custodian/Driver Luis Carmona, AUSD Family Advocate Elvia Rivera, SV Instructional Aide Eduvina Moreno, HD School Clerk Enedina Arreguin, AUSD Clerk Neftali Perez, HD Custodian/Driver	Staff Present

Others Present: Magdalena Gallardo, Maria G. Silva, Rosalba Aguilera, Rafael Moreno, Elvia Garcia, Nancy Madrigal, Jesus Martinez, David Silva, plus others parents and students that did not sign in.	Others

Mrs. Rhett led the Pledge of Allegiance.	Pledge of Allegiance

Mr. Bergevin informed the board of the following changes to the agenda: Item 5.1 P.O. # should read 500334 – 500379 (omitting 13050065-130500)	Adoption of Agenda

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the minutes of the Regular Meeting November 16, 2004.	Minutes

Mrs. Rhett, Sierra Vista Vice Principal, introduced two SV teachers. Ms. Carew and Ms. Matharu along with there classes who performed a Thanksgiving poem and song. Mr. Bowling, Haven Drive Vice Principal, introduced Mrs. Bergevin, HD ESL teacher. Mrs. Bergevin introduced two District Science Fair Winners. HD student Donia Rivera and Minerva Garcia. Donia explained their project to the Board, how plants grow under different colored plastic. Students were available to answer questions from the Board. Mrs. Kavanagh introduced Betty Guyton, District Special Services Director, coordinator of the After School and CBET Programs. Mrs. Guyton reported to the Board that data shows a decrease in absenteeism in August, September and October of 2004 compared to 2003, possibly a result of the hiring school Attendance Clerks at each school site. Mrs. Guyton explained the duties of the clerks and how they were dealing with the truancy problems. Mrs. Guyton also explained the benefits supporting the results of increased attendance. Her focus is to improve communication with the families and stress the importance for the all students to be at school daily.	Programs and Presentations Programs and Presentations

Ms. Durand, ATA President greeted the Board and informed them that ATA had ratified their Bargaining Agreement and hoped the Board approve the agreement.	ATA Report

Mr. Bergevin gave an update on the land purchase for the new school site. Negotiations are continuing with the developer and the project is on track to submit plans to the state by December 31, 2004. There was open discussion from the Board. Mr. Bergevin informed the Board that the results from the County Election Board had not been declared final between Mr. Owens and Mrs. Salazar. Provisional ballots are being counted until November 30, 2004. Mr. Bergevin recognized Mrs. Witte for her time of service as a Board member for the Arvin Union School District. He presented her with a certificate of appreciation and bouquet of flowers. Mrs. Witte in turn thanked the Board and audience for the privilege to serve the community of Arvin. Mr. Bergevin shared with the Board two handouts of interest. · CSBA along with Kern County Office of Education is sponsoring a regional training program for Superintendents and Board members, which will be conducted through 2005 and 2006. The first of nine workshops will be held February 25, 2005 in Bakersfield. · ACSA Email – Budget Update: Early Assumptions and Predictions. Ken expressed that Revenues are continuing to grow but the impact on cities and counties is unknown with passing of Prop 1A.	Superintendent’s Report

Mrs. Kavanagh shared with the Board of Trustees, that she along with Principals and other Program Staff attended CCR (Coordinated Compliance Review) training in Bakersfield. The review is conducted every four years and Arvin is scheduled for a CCR April 4, 5 & 6, 2005. Mrs. Kavanagh informed the Board that the FRC had been designated as a Marine Sponsored Toys-4-Tots collection center in Arvin. Collections boxes have been placed through out the District. Distribution of the toys will be December 11 at the HD Cafeteria from 1:00 p.m. to 5:00 p.m.	Assistant Superintendent’s Report


Mrs. Kavanagh gave a report from the Preschool. Enrollment is currently at 125 with 12 openings. Preschool Staff is getting ready for annual Thanksgiving Programs the week of Nov. 22. A can food drive has been conducted to help needy families. Preschool raised $1200 through their annual fundraiser. Mrs. Rhett reported that Parent Conferences were well attended and a great success, she extended thanks to parents and staff. Mrs. Rhett expressed the excitement at Sierra Vista regarding the progress of their Intervention Program. She reported that several students were being exited ahead of schedule. In preparing for the scheduled CCR Sierra Vista is working with ELL students to their vocabulary to speak in sentences. Mr. High introduced the EXCEL program that is being implemented in January 2005. December 14 is the District planning meeting. Mr. High complemented the hard work being done by the Attendance Clerk at BME. The Attendance Clerk is the driving force for the increased attendance and less absenteeism. Mr. High also shared that many there are many activities and incentives at BME to encourage student attendance and reading of books. Mr. High informed the Board that the District Spelling Bee is November 24, 2004. Finally, he invited the Board members to attend the BME Thanksgiving Program on Wednesday, Nov. 17 at 6:00 p.m. Mr. Bowling shared with the Board that there were 68 parents graduating from HD Gear Up Program on Wednesday, Nov. 17 at 6:00 p.m. in the HD Cafeteria. He extended an invitation to the Board to enjoy the ceremony and cake reception to follow.	Preschool Report Sierra Vista Report Bear Mountain Report Haven Drive Report

Mrs. Tarver visited Sierra Vista’s Annual Halloween Parade. She also visited class rooms and was pleased with the hard work by all the staff. Mr. Owens reported to Mr. Bergevin that a local residence was interested in selling property north of Arvin as an alternative location for a new school site. Mr. Stoner shared a concern of a badly needed repair of the sidewalk in front of Sierra Vista Campus. He asked if the property was the responsibility of the City or the school district. However, Mr. Bergevin said he would follow up on this request and report back to the Board.	Board Member Report

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the following consent agenda items.	Consent Agenda
Ratified: Purchase Order Numbers 500334– 500379 Bill Payment Numbers 24, 25, 26, 27, 28, 29, 30, 31, 32, 33 Payroll Numbers 17, 18, 19, 20	Purchase Orders Bill Payments Payroll Numbers

Approved the following Interdistrict Attendance Request for the 2004/2005 school year based on childcare. (*indicates renewal) Rene Ayala – Grade 5 – Arvin to DiGiorgio David Ayala – Grade 1 – Arvin to DiGiorgio Eldaly G. Lopez – Grade 2 – Arvin to DiGiorgio	Interdistrict Agreement

Ratified Haven Drive AVID field trip to CSU Northridge on November 15, 2004.	HD AVID Field Trip
Approved Haven Drive AVID field trip to UCLA on January 27, 2005.	HD AVID Field Trip

Approved Haven Drive AVID field trip to Bakersfield college on February 24, 2005.	HD AVID Field Trip

Approved Haven Drive AVID field trip to Universal Studios on May 16, 2005.	HD AVID Field Trip

Accepted donation of $500 for the Arvin Collaborative from Jim Costa Committee.	Donation $500.

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the Student Teaching Agreement and General Provision for Services with California State University, Bakersfield for the 2004/2005 school year.	CSUB Student Teaching Agreement

On motion of Mr. Stoner, seconded by Mr. Sumaya, the board unanimously approved Resolution #10:2004/2005 Local Agreement for Child Development Services, Contract Number FIMS-4136 for Instructional Materials, Project Number 15-6331-00-4, in the amount not to exceed $1,479.00.	Res.# 10:2004/2005- Local Agreement for Child Dev. Services-Instructional Materials

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the 2004/2005 Contract Amendment Local Agreement for Child Development Services, Contract Number GPRE-4073 for State Preschool, Project Number 15-6331-00-4, increasing the contract from $383,942.00 to $393,195.00.	04/05 Contract Amendment-State Preschool

On motion of Mr. Sumaya, seconded by Mrs. Witte, the board unanimously approved the Memorandum of Understanding with the Arvin Congregational Church to provide classroom space for CBET classes.	MOU-Arvin Congregational Church-CBET

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the Memorandum of Understanding with Clinica Sierra Vista for the CHAT Program which provides assistance for crime victims.	MOU-Clinica Sierra Vista - CHAT

On motion of Mr. Sumaya, seconded by Mrs. Witte, the board unanimously ratified the submission of Reading First Special Education Referral Reduction Program Grant Application.	Reading First Spec. Ed.– Grant Application

On motion of Mr. Stoner, seconded by Mrs. Witte, the board unanimously approved the 2004/2005 Utility and Custodial Lease Agreement between the Kern County Superintendent of Schools and the Arvin Union School District.	04/05 KCSOS Utility & Custodial Lease Agreement

On motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved the contract with S. J. Brooks – Young Consulting to write our Competitive Enhancing Education Technology grant application for $10,000 plus expenses.	S.J. Brooks-Young Consulting-EET Tech Grant

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2004/2005 school year: New Saff : Maria Tinoco – HD Temporary Gear Up Advisor Substitute Teachers: Rachel Boyer Dinah Hester Brenda Juliano Alana Kirkley Aramee Ladd Clark Long Amanda Pounds Michelle Sanchez Brenda Trinidad Jodi Wilson Oral Language Facilitator: Karen Davis Teresa McKenna Student Study Team Coordinator: Douglas Fahsbender – HD Martha Mortimer – BME Devon Witte – SV Kimberly Weddle - SV Resignations: Russell Hunt – HD Teacher – effective Dec. 31, 2004	Certificated Staff Certificated Staff – cont.

On motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2004/2005 school years: New Staff: Dustin Davis – HD Computer Assistant – 2 hrs/day; 2 days/week Jose Cardenas – HD Night Custodian Jose Ayala – 2-1/2 hr/day After School Instruction Aide Change of Position: Jose Garcia – to BME Night Custodian Resignations: Maria G.Gomez – SV After School Instructional Aide & CBET Program	Classified Staff

In accordance with AB1200 (Statutes of 1991, Chapter 1213) and G.C. 2547.5, a public hearing was opened at 7:53 p.m. to allow for public response to the Disclosure of Collective Bargaining Agreement between the Arvin Union School District and the Arvin Teachers Association. No discussion. Hearing closed at 7:54 p.m. and the following action was taken.	Public Hearing

On motion of Mr. Sumaya, seconded by Mrs. Witte, the board unanimously approved the Collective Bargaining Agreement contract between the Arvin Union School District and the Arvin Teachers Association effective July 1, 2004.	ATA Collective Bargaining Agreement

On motion of Mrs. Witte, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for Confidential Staff and changes to Health and Welfare plan to correspond with the Certificated plan.	Confidential Staff-Cost of Living Adjustment

On motion of Mrs. Witte, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for District Administrators and changes to Health and Welfare plan to correspond with the Certificated plan.	District Administrators-Cost of Living Adjustment
On motion of Mrs. Witte, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for District Psychologist and changes to Health and Welfare plan to correspond with the Certificated plan.	District Psychologist – Cost of Living Adjustment

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved payment of an invoice to Kevin Dunn Electric in the amount of $16,978.00 for material and labor provided to ready two portables at Haven Drive.	Kevin Dunn Electric Invoice - $16,978.00

On motion of Mr. Sumaya, seconded by Mr. Stoner, the board unanimously approved the Food Services Agreement between the Arvin Union School District and the Office of the Kern County Superintendent of Schools for the period of October 30, 2004 through June 30, 2005.	04/05 Food Services Agreement

On motion of Mrs. Witte, seconded by Mr. Stoner, the board unanimously approved the Revised Joint Powers Agreement for Legal and Labor Relations Services between Kern County Superintendent of Schools Office and the Arvin Union School District effective July 1, 2004.	Joint Powers Agreement/Legal and Labor Relations Services

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Interfund Transfer of $105,812.00 to Deferred Maintenance Account from the General Fund.	Deferred Maintenance Transfer

On motion of Mr. Stoner, seconded by Mr. Sumaya, the board unanimously approved Resolution#11:2004/2005 – Impoundment of Local Tax Revenues to Anticipate Pending Claims and/or Litigation.	Res.#11:2004/2005-Impoundment of Local Tax Revenues