Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on December 13, 2005.

The meeting was called to order by Mr. Owens at 6:30 p.m.	Call to Order

Members Present: Mr. Tim Owens, President Mrs. Joycene Tarver Mr. William Stoner, Clerk Mr. Angel Sumaya Mr. Fausto Sanchez	Roll Call

Members Absent: None

Staff Present: Mr. Kenneth R. Bergevin, Superintendent Mrs. Jerelle D. Kavanagh, Assistant Superintendent Mr. Gary High, BME Vice Principal Mrs. Marilyn Thompson, SV Principal Mrs. Aurora Moran, HD Vice Principal Mrs. Debbie L. Hearron, District Secretary Mr. Luis Carmona, Family Advocate, CSEA Job Steward Ms. Jacalyn Durand, SV Teacher, ATA President	Staff Present

Others Present: Letty Vargas, Elizabeth Contreras, Maggie Medina, Florencio Martinez	Others

Mr. Fausto Sanchez led the Pledge of Allegiance.	Pledge of Allegiance

Mr. Bergevin informed the Board of a change to item #7.3 – the mileage reimbursement rate was changed to 44.5 cents per mile for calendar year 2006.	Adoption of Agenda

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the minutes of the Regular Meeting November 15, 2005.	Minutes

Mr. Bergevin invited the Board to attend the Annual District Office Christmas Open House on Thursday, December 15, 2005. Also Mr. Bergevin informed the Board that he had received an appraisal for the property east of the district office and had sent a letter to the owner of the property making an offer to purchase or negotiate the land to be donated. Mr. Bergevin will keep the Board updated on the progress of this project. Mr. Bergevin shared with the Board a computer virtual tour of the new school plans of the buildings and playgrounds. Mr. Bergevin informed the Board that he had received notification from the state that the new school plans have been approved and we were ready to begin the construction phase. Mr. Bergevin recognized the Haven Drive Band, Mrs. Jerelle Kavanagh with an Equestrian entry, School Administrators were invited to ride with the Mayor as he was Grand Marshall of the parade and the Arvin Advantage After School Program as participants in the City of Arvin Christmas Parade. Pictures were shared of the AUSD entries and Mr. Bergevin congratulated the Arvin Advantage After School Program as being Sweepstakes winner for their entry. Finally Mr. Bergevin recognized Ms. Adriana Andino for her organization of the Toys 4 Tots Program in Arvin again this year. The program placed 3^rd in Kern County collecting $1600.00 in cash donations and 125 toys. Mrs. Kavanagh gave a report to the Board on Preschool activities that are taking place during this busy month. Preschool staff and students have visited the Evergreen Convalescent Home sharing songs and gifts with the residents. Preschool enrollment has increased. Mrs. Kavanagh also shared with the Board that students had participated in the District Oral Language Festival and two had qualified for the Regional competition. Mrs. Kavanagh recognized Mrs. Angelica Salinas and Ms. Betty Guyton for the coordinating this program. Ms. Moran shared with the Board Haven Drive has a new mascot with full costume. The mascot is used to promote school spirit and various school functions. Haven Drive had a competition among classes to collect change to help purchase canned food for needy families in Arvin. They also collected 1000 cans of food to be distributed by the Congregational Church to needy families the week of December 19, 2005. Ms. Moran also informed the board the Haven Drive’s 8^th Grade Football team had qualified for the state playoffs. Congratulations to the team taking Consolation in the state playoffs. Finally Haven Drive has one student who will participate in the Regional Spelling Bee. Mr. High reported to the Board that Bear Mountain had a RIF book give away which provided a new book to all students in grades 1 – 5. He also shared that at the end of the school year Bear Mountain will hold another book give away where each student will receive two books. Mr. High invited the Board to Bear Mountain’s Christmas Program on December 14, and also a Teacher Luncheon on December 16. Mrs. Thompson shared with the Board Sierra Vista had a 5^th grade student, Samantha Bautista, place first in the District Spelling Bee and will compete at the Regional level on December 14. Mrs. Thompson also let the Board know that new tee shirts and sweat shirts are available to staff and students. Sierra Vista is busy collecting canned foods for the annual food drive through December 15. Mrs. Thompson also shared with the Board that Sierra Vista held their Annual Winter Program on December 8 for grades K-3. She also invited the Board to attend a Patriotic Program presented by the 4 & 5 grade students on February 8, 2006.	Reports and Communications- Superintendent’s Report Superintendent’s Report Assistant Superintendent’s Report Haven Drive Bear Mountain Sierra Vista

At this time Mr. Owens welcomed guest and opened the meeting to any public comment. Mrs. Vargas addressed the Board with two concerns: Requesting that the Board consider changing the grades at Sierra Vista and Bear Mountain with Sierra Vista being a K-2 school and Bear Mountain being 3 – 5 school. She had concerns of older students harassing younger students. Tardy/Truancy Discussion took place between the Administration and the Board Members regarding these concerns. The Board President thanked the audience for voicing their concerns and recommended the parents contact the Site Administrator or Superintendent to further discuss these issues.	Communications from the public

On motion of Mr. Sumaya, seconded by Mr. Stoner the board unanimously approved the following consent agenda items.	Consent Agenda
Ratified: Purchase Order Numbers 600382 – 600454 and 13006053 - 13006059 Bill Payment Numbers 30, 31, 32, 33, 34, 35, 36 Payroll Numbers 21, 22, 23, 24	Purchase Orders Bill Payments Payroll Numbers

Ratified the following Interdistrict Attendance Request for the 2005/2006 school year based on parent request (*indicates renewal) Brenda Ayala – Grade 4 – Lamont to Arvin Marisa Barrera – Grade 8 – Arvin to Vineland Edward Metcalf – Grade 7 – Arvin to Vineland	Interdistrict Agreement-Parent Request 05/06

Mrs. Kavanagh invited Mrs. Thompson to explain the goals of the Single Plan for Student Achievement at Sierra Vista. Mrs. Thompson explained that staff had started in September to review three years of data being used to identify strengths and needs of the students at Sierra Vista. The purpose of this plan is to increase vocabulary, writing, reading comprehension, English proficiency and parent communication. Mrs. Kavanagh assured the Board that the plan met the requirements of all applicable programs. On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved the Single Plan for Student Achievement at Sierra Vista Elementary.	SV – Single Plan for Student Achievement

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the agreement with the Kern County Superintendent of Schools for Title I Program Improvement/External Entity – Monitor and Review Services for $12,500.00	Title I Program Improvement/External Entity Monitor/Review

On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Nursing Agreement for Students between California State University, Bakersfield and Arvin Union School District.	Nursing Agreement/ Cal State Bakersfield

Mrs. Kavanagh gave a report to the Board regarding the district Physical Fitness Results. Annual Physical fitness tests are given to 5^th and 7^th grade students. Results had improved. No action was necessary.	Physical Fitness Results

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2005/06 school year: Substitute Teachers: Benite Berumen Joet Stoner Resignations: Camie Gadbois – HD After School Math Intervention – effective 12/15/05	Certificated Staff

On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2005/06 school year: New Staff: James Anfield – 1-3/4 hr. SV Lunch Duty Aide Ana Torres – SV Lunch Duty Aide Substitute Change of Positions: Sharon Gutierrez – HD Cafteria Helper – increased hours from 4.5 to 7.5 – 11/21/05 Graciela Valtierra–HD Cafeteria Helper – increased hours from 3.5 to 4.5 – 11/28/05 Maria Ayala – BME Cafeteria Cook – 11/9/05 Sara Herrera – HD 3-1/2 Cafeteria Helper - 12/6/05 Susanna Reyes – SV School Clerk effective 12/12/05 Alex Alvarez – BME Cafeteria Custodian/Driver effective 10/27/05 Jose Cardenas – BME Custodian/Driver effective 11/28/05 Cecilia Baltazar – HD Instructional Aide- increased hours from 2.5 to 6 - 11/28/05 Monica Bojorquez – from HD to SV Instructional Aide – 11/28/05 Resignation: Olivia Fajardo – HD After School Instructional Aide – resigned effective 11/30/05 Elvia Maciel – HD Noon Duty Aide – resigned effective 12/2/05 Betsy Martinez – BME RSP Instructional Aide - resigned effective 12/19/05 Ariana Acosta – SV After School Instructional Aide – resigned effective 12/16/05 Andrea Sandoval – HD RSP Instructional Aide – resigned effective 12/19/05	Classified Staff Classified Staff-con’t

In accordance with AB1200 (Statutes of 1991, Chapter 1213) and G.C. 3547.5, a public hearing was opened at 7:38 p.m. to allow for public response to the Disclosure of Collective Bargaining Agreement between the Arvin Union School District and the Arvin Teachers Association. No discussion. Hearing closed at 7:38 p.m. and the following action was taken	Public Hearing

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Collective Bargaining Agreement contract between the Arvin Union School District and the Arvin Teachers Association effective July 1, 2005.	ATA Collective Bargaining Agreement

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for Confidential Staff and changes to Health and Welfare plan to correspond with the Certificated plan.	Confidential Staff-Cost of Living Adjustment

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for District Administrators and changes to Health and Welfare plan to correspond with the Certificated plan.	District Administrators-Cost of Living Adjustment

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for District Psychologist and changes to Health and Welfare plan to correspond with the Certificated plan.	District Psychologist – Cost of Living Adjustment

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved a Cost of Living Adjustment for District Nurse and changes to Health and Welfare plan to correspond with the Certificated plan.	District Nurse – Cost of Living Adjustment

In accordance with AB1200 (Statutes of 1991, Chapter 1213) and G.C. 3547.5, a public hearing was opened at 7:53 p.m. to allow for public response to the Disclosure of Collective Bargaining Agreement between the Arvin Union School District and the California School Employees Association, Chapter 164. No discussion. Hearing closed at 7:53 p.m. and the following action was taken.	Public Hearing

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the Collective Bargaining Agreement contract between the Arvin Union School District and the CSEA Chapter 164 effective July 1, 2005.	CSEA Collective Bargaining Agreement

On motion of Mrs. Tarver, seconded by Mr. Owens, the board approved the nomination with a vote of 4 in favor of Mr. Stoner as Board of Trustees President for 2006. Let the records reflect Mr. Stoner abstained from this vote.	Board President

On motion of Mr. Owens, seconded by Mr. Stoner, the board approved the nomination with a vote of 4 in favor of Mrs. Tarver as Board of Trustees Clerk for 2006. Let the records reflect Mrs. Tarver abstained from this vote.	Clerk of the Board

On motion of Mr. Owens, seconded by Mrs. Tarver the board unanimously approved Mr. Sumaya as Board of Trustees Representative and Mr. Sanchez to be an Alternate to the 2006 Kern County Committee on School District Organization	Board Representative & Alternate

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Governing board regular meetings for 2006 will be the 3^rd Tuesday of each month at 6:30 p.m.	Board Meetings Date & Time

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the mileage reimbursement rate for the use of private cars at 44.5 cents per mile effective January 1, 2006.	Mileage Reimbursement Rate

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the following authorized signatures: Kenneth R. Bergevin Jerelle Kavanagh Olivia Esquivel Debbie L. Hearron Araceli Herrera Ruth Harris	Authorized Signatures

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the following as Custodian of the Records: Olivia Esquivel Debbie L. Hearron	Custodian of the Records

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved Friday, April 7, 2006 as a minimum day.	Minimum Day 04/07/06

A first reading was held for the following Board Policy Updates: No Action Necessary. Series: 4000 to 4119.43 – Personnel BP 4000 Concepts and Roles BP 4020 Drug & Alcohol – Free Workplace BP/AR 4030 Nondiscrimination in Employment AR 4031 Complaints Concerning Discrimination AR 4032 Reasonable Accommodations BP/AR 4040 Employee Use of Technology BP 4100 Certificated Personnel BP 4111 Recruitment & Selection BP/AR 4111.2 Legal Status Requirement AR 4112 Appointment & Conditions of Employment AR 4112.1 Contracts BP/AR 4112.2 Certification AP/AR 4112.21 Interns AR 4112.22 English Proficiency BP 4112.23 Special Education Staff BP/AR/E 4112.24 Teacher Qualifications – NCLB AR/E 4112.3 Oath or Affirmation BP/AR 4112.4 Health Examinations BP/AR 4112.42 Health Exams – Bus Drivers AR 4112.5 Criminal Record Check AR 4112.6 Personnel Files BP/AR 4112.61 Employment References AR/E 4112.62 Maintenance of Criminal Offender Records BP 4112.8 Employment of Relatives AR 4112.9 Employee Notifications BP/AR 4113 Assignment BP/AR 4113.4 Temporary Modified/Light Duty BP/AR 4115 Evaluation/Supervision