Arvin Union School District

737 Bear Mountain Boulevard

Arvin, CA 93203

Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on August 15, 2006.

The meeting was called to order by Mr. Stoner at 6:34 p.m.

Call to Order

Members Present: Mr. Bill Stoner, President Mr. Fausto Sanchez

Mrs. Joycene Tarver, Clerk Mr. Angel Sumaya

Roll Call

Members Absent: Mr. Tim Owens

Member Absent

Staff Present:

Mr. Kenneth R. Bergevin, Ed.D., Superintendent

Mrs. Jerelle D. Kavanagh, Assistant Superintendent

Mrs. Debbie L. Hearron, District Secretary

Ms. Lynn Orong, Director Fiscal Services

Mr. David Bowling, Haven Drive Principal

Mrs. Marilyn Thompson, Sierra Vista Principal

Ms. Aurora Moran, Bear Mountain Principal

Ms. Betty Guyton, Migrant Education Coordinator

Ms. Melanie Meadows, Family Resource Coordinator

Mrs. Jacalyn Roberts, Sierra Vista Teacher, ATA President

Mrs. Karen Menefee, Bear Mountain Teacher

Mrs. Toni Pichardo, Sierra Vista School Secretary

Ms. Adriana Andino, School Readiness Clerk, CSEA President

Mr. Luis Carmona, Family Advocate

Ms. Carmen Downs, Bear Mountain Instructional Aide

Mr. Jose A. Garcia, BME Night Custodian

Mr. Alex Alvarez, BME Cafeteria Custodian

Mr. Rick Perez, BME Custodian/Driver

Ms. Ofelia Salas, SV Custodian/Driver

Ms. Gloria Garcia, SV Custodian/Driver

Mrs. Ofelia Ramos, MOTS Secretary

Mr. Jose Garcia, BME Night Custodian

Mr. Rey Ramos, SV Custodian/Driver

Mr. Randy Hooser, HD Custodian/Driver

Mr. Enrique Arambula, HD Custodian/Driver

Ms. Haydee Montelongo, Bear Mountain Teacher

Mr. Robert Rangel, HD Custodian/Driver

Ms. Teresa Lopez, Bear Mountain Instructional Aide

Ms. Amy Menefee, Haven Drive After School Instructional Aide

Staff Present

Others Present: Mr. Antonio Montelongo

Mrs. Veronica Montelongo

Others

Mr. Bowling led the pledge of allegiance.

Pledge of Allegiance

Dr. Bergevin recommended the following changes be added to the agenda.

4.2 Interdistrict – parent employment

Macy Bullard – Grade Kgn – Greenfield to Arvin (New)

4.3 Interdistrict – child care

Stephanie Ellis – Grade 7 – Arvin to DiGiorgio (Renewal)

Viviana Tinoco – Grade 7 – Arvin to Vineland (Renewal)

Gloria Tinoco – Grade Kgn – Arvin to Vineland (New)

Vanessa Manriquez – Grade 2 – Arvin to DiGiorgio (New)

Ashely A. Flores – Grade Kgn – Arvin to Lamont (New)

Adoption of the Agenda

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Regular Meeting on July 18, 2006.

Minutes

Dr. Bergevin greeted the Board members and shared the new school year welcomed 26 new teachers and waiting for 3 others to join the district later. Dr. Bergevin commended the summer staff for their hard work getting the school sites ready to open. Student enrollment increased 3% over 05/06 with for a total of 3077 on the first two days, this is 91 more students than last year. There is some concern regarding large class sizes in second grade at Sierra Vista, first and second grades at Bear Mountain and lower than projected class sizes in sixth grade at Haven Drive. These classes will be monitored and possibly will result in staff changes to accommodate the class sizes.

Dr. Bergevin reported that the summer projects placing 14 portable classrooms and 2 portables restrooms between Sierra Vista and Bear Mountain is almost completed. Sierra Vista classrooms were ready on the first day of school however Bear Mountain is being housed on the Preschool campus until their portables are completed.

Dr. Bergevin then shared pictures through a power point presentation on the progress at El Camino Real Elementary. The foundation is being poured and framed walls started going up August 15.

Dr. Bergevin gave an explanation to the Board regarding recent media coverage on NCLB Highly Qualified Teachers. The federal government has set a deadline of June 2007 for all districts to be 100% compliant; Arvin Union School District is 91% complaint at the present time. Dr. Bergevin led a discussion from the Board regarding the district’s effort to be in compliance before the deadline.

Dr. Bergevin informed the Board and the audience that the deadline for submitting application to run for three open board seats in November 06 had closed on August 11, 2006 and announced that the three incumbents were the only applicants who had filed for the November election.

Finally, Dr. Bergevin suggested at the next board meeting he would bring information regarding looking at possible properties for new school sites and the continuing progress of acquiring the property to the east of the district office.

Mrs. Kavanagh introduced Betty Guyton and Melanie Meadows, serving as Principals for the 2006 Regular and Migrant Summer School. Mrs. Guyton shared through a power point presentation the main focus and positive results of the summer school. Summer School was staffed with 42 teachers and 18 tutors and served an average of 600 students’ per day, preschool through 7^th grade.

Enrichment was given in the areas of Arts, Reading, and Math. Pre and Post test were taken by the students and over all there was an increase in performance. Mrs. Guyton answered question from the Board.

Mrs. Kavanagh shared through a report the outcome of the results for the STAR testing for the 05/06 school year. Parents will be receiving test scores the week of August 21, 2006. These results will be the starting point for growth in the 06/07 school year. Staff is preparing instructional strategies to help students improve results for 06/07. A discussion was led by Mrs. Kavanagh.

Mrs. Kavanagh reported to the Board that Preschool is set to open August 21, 2006.

Mrs. Thompson reported to the Board that the first day of school at Sierra Vista went very smooth and enrollment was at 1066 students.

Ms. Moran shared with the Board the first day of school got off to a great start and the staff was very flexible considering that a few classrooms were housed at the Preschool temporarily; she also reported that enrollment was 972 students.

Mr. Bowling reported to the Board, Haven Drive started the new school year with six new teachers, a second Counselor and a Campus Supervisor. Enrollment was 1039 students.

Reports and Communications-

Superintendent’s Report

Assistant Superintendent

Assistant Superintendent-con’t

Preschool

Sierra Vista

Bear Mountain

Haven Drive

Mr. Stoner provided at this time for members of the public to comment.

Ms. Andino, CSEA President for the Arvin Union School District, addressed the board stating that CSEA had no comments at this time and members were in attendance for support on behalf of Mr. Montelongo.

Mr. Montelongo addressed the Board in his defense of being considered for dismissal. Mr. Montelongo shared that he had worked for the district in a substitute status for three years and about to complete his six month probationary status as a SV Night Custodian. He felt his dismissal was not handled correctly and wanted the Board to consider reinstating him to full time employment.

Mr. Rangel, Haven Drive Custodian/Driver, employed by the AUSD for 23 years greeted the Board. Mr. Rangel, attending in support of Mr. Montelongo, shared that Mr. Montelongo was a good employee.

Mrs. Menefee, Bear Mountain Teacher, employed by the AUSD for 24 years addressed the Board in support of Mr. Montelongo. She shared on numerous occasions Mr. Montelongo was a hard worker and very dependable to complete all of her request when it came to her classroom and students.

Mrs. Downs, Bear Mountain Instructional Aide, employed by the AUSD for 33 years addressed the board on Mr. Montelongo’s behalf. Mrs. Downs questioned the process of the dismissal and asked the board to please investigate the process.

As Secretary to the Board of Trustees, Dr. Bergevin at this time informed the board that it is the Board who has the ultimate decision regarding an employee dismissal with options to approve the recommended dismissal, disapprove the dismissal or ask for further investigation regarding the Classified Personnel agenda item.

Communications from the public

On motion of Mr. Aumaya, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda items.

Consent Agenda

Ratified:

Purchase Order Numbers 700071 – 700161 and 13007005-13007027

Bill Payment Numbers 2, 3, 4, 5

Payroll Numbers 5, 6, 7, 8

Ratify the following Interdistrict Attendance Request for the 2006/2007 school year based on parent employment. (*indicates renewal)

Christian Nunneley – Grade Kgn – Arvin to Panama

Sebastian Nunneley – Grade 1 – Arvin to Panama

Stephen Nunneley – Grade 3 – Arvin to Panama

Juan Antonio Medina – Grade Kgn – Arvin to Vineland

*Isabelle Martinez – Grade 5 – Bakersfield to Arvin

*Jonathan Martinez – Grade 1 – Bakersfield to Arvin

Macy Bullard – Grade Kgn – Greenfield to Arvin

Ratify the following Interdistrict Attendance Request for the 2006/2007 school year based on child care. (*indicates renewal)

*Brittany Brockman – Grade 6 – Arvin to Lamont

*Kelsey Brockman – Grade 4 – Arvin to Lamont

*Francisco B. Ojeda – Grade 5 – Arvin to DiGiorgio

Erin Nicole Cavazos – Grade Kgn – Arvin to Standard

*Stephanie Ellis – Grade 7 – Arvin to DiGiorgio

*Viviana Tinoco – Grade 7 – Arvin to Vineland

Gloria Tinoco – Grade Kgn – Arvin to Vineland

Vanessa Manriquez – Grade 2 – Arvin to DiGiorgio

Ashely A. Flores – Grade Kgn – Arvin to Lamont

Ratify the following Interdistrict Attendance Request for the 2006/2007 school year based on parent request. (*indicates renewal)

Nataniel McClanahan – Grade 8 – Arvin to DiGiorgio

Ashley McClanahan – Grade 3 – Arvin to DiGiorgio

Joshua McClanahan – Grade 7 – Arvin to DiGiorgio

Anthony Veloz – Grade 5 – Arvin to DiGiorgio

Purchase Orders

Bill Payments

Payroll Numbers

Interdistrict Attendance/Parent Employment

Interdistrict Attendance/Child Care

Interdistrict Attendance/Parent

Request

Mrs. Kavanagh addressed the Board recommending that closed session was not necessary relating to the re-admit of three expelled students, informing the Board that each student had completed their expulsion requirements and recommended approval.

Closed Session/Re-admit Expelled Students

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved to re-admit Student #A:2005/2006.

Re-Admit Student#A:2005/2006

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved to re-admit Student #E:2005/2006.

Re-Admit Student#E:2005/2006

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved to re-admit Student #G:2005/2006.

Re-Admit Student#G:2005/2006

A public hearing was opened at 7:46 p.m. to allow for public response as to whether every pupil in the Arvin Union School District has or will have prior to June 30, 2007, sufficient textbooks or instructional materials in all subjects that are consistent with the content and cycles of curriculum frameworks adopted by the state board. There was no response, hearing closed at 7:50 p.m.

Public Hearing/Textbooks

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Resolution #3:2006/2007 certifying that all state material fund requirements have been met and that all students will have appropriate textbooks by the end of the fiscal year 2007.

Res.#3:06/07

Textbooks

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved the Eighth Grade Graduation Requirements for the 2006/2007 school year.

8^th Grade Graduation Requirements

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Memorandum of Understanding with Fresno Pacific University Partner School and the Arvin Union School District.

MOU Fresno Pac Univ. Partner School

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2006/07 school year:

New Staff:

SV: Lucette Bottomly – SDC Teacher (Pending Clearances)

HDMS: Claudia Higginbotham – RSP Teacher

Certificated Staff

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved submission of application for a Provision Internship Permit to California Department of Education on behalf of Kevin Smith.

Prov .Intern Permit/ Kevin Smith

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved a CLAD Variable Term Waiver Request for Mi Young Kang for the 2006/2007 school year.

CLAD Variable Term Waiver/Mi Young Kang

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved a CLAD Variable Term Waiver Request for Susan Heaps for the 2006/2007 school year.

CLAD Variable Term Waiver/Susan Heaps

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved to remove Dismissal item from 6.2 - Classified Staff for the 2006/07 school year to allow further discussion and to vote on the item separately.

Classified Staff/

Remove Dismissal Item

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2006/07 school year excluding the Dismissal item:

After School Instructional Aide Subs: Anahi Guerrero Angelica Rivero

Change of Positions:

Cynthia Moran – District ELD Clerk – effective 8/2/06

Teresa Lopez – BME 2-1/2 hr Instructional Aide (moved from PS to BME) – effective

8/9/06

Jose Cardenas – BME - Grounds Custodian/Driver - effective 7/18/06

Steven Ellis – BME – Grounds Custodian Driver - effective 8/14/06

Linda Cowan – BME – 6 hr Instructional Aide – effective 8/9/06

Erica Ramos – Special Education Transportation Aide – effective 8/14/06

Resignation:

Cynthia Moran – HD Attendance Clerk – effective August 2, 2006

Jose Ayala – SV After School Instructional Aide – effective 7/26/06

Rebecca Madera – HD RSP Instructional Aide – effective 7/28/06

Maria Duran – HD RSP Instructional Aide – effective 7/25/06

Martha Gaona – BME Instructional Aide – effective 8/9/06

Melody Rivera – BME After School Instructional Aide – effective 7/25/06

Kelvinia Sambula – HD Instructional Aide – effective 8/9/06

Anahi Guerrero – HD After School Instructional Aide – effective 8/3/06

Angelica Rivero – SV After School Instructional Aide – effective 8/7/06

Erica Ramos – HD Noon Duty Aide – effective 8/4/06

Classified Staff

Classified Staff-con’t

A motion was made by Mr. Sumaya and seconded by Mrs. Tarver to approve the Dismissal item. Mr. Stoner initiated a discussion regarding the Dismissal item. After discussion a unanimous (Yes = 0, No = 4) vote was taken resulting in the disapproval of the Dismissal item, thus reinstating the employee.

Classified Staff/Dismissal Vote

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously ratified the job description for a Campus Supervisor position.

Job Description/

Campus Supervisor

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the 2006/2007 Arvin Union School District bus routes and schedules.

06/07 Bus Routes/Schedules

A first reading was held for the following Board Policy Updates: No Action Necessary.

BP/AR 4200	Classified Personnel
AR 4212	Appointment and Conditions of Employment
AR 4215.5	Criminal Record Check
BP 4215	Evaluation/Supervision
BP 4216	Probationary/Permanent Status
AR 4217.11	Preretirement Part-Time Employment
AR 4217.3	Layoff/Rehire
AR 4218	Dismissal/Suspension/ Disciplinary Action
BP 4219.2	Employment Responsibilities
E 4219.21	Professional Standards
BP/AR/E 4222	Teacher Aides / Paraprofessionals
BP/AR 4231	Staff Development
AR 4216.11	Industrial Accident / Illness Leave
BP/AR 4300	Management, Supervisory and Confidential Personnel
BP 4312.1	Contracts
BP 4313.1	Load/Scheduling / Hours of Employment
BP/AR 4313.2	Promotion/Demotion / Reassignment
BP/AR 4314	Transfers
BP 4315	Evaluation / Supervision
BP 4315.1	Staff Evaluating Teachers
AR 4317.3	Personnel Reduction
E 4319.21	Professional Standards
BP/AR 4331	Staff Development
BP 4361	Leaves

Board Policies/First Reading

A public hearing was opened at 8:28 p.m. to allow for public comments regarding Level II – School Facility Fees. After presentation and discussion led by Dr. Bergevin no comment was made, therefore the hearing closed at 8:40 p.m. and the following action was taken.

Public Hearing-

Level II – School Facility Fees

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved Resolution #4:2006/2007 – Regarding Level II – School Facilities Fees. As a result the fee for residential construction was increased to $6.23 per square foot.

Res.#4-Level II

School Facility Fees

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved P.O. 700082 to Sierra School Equipment in the amount of $155,512.50 for classroom furniture in 5 portable classrooms at Sierra Vista Elementary and 9 portable classrooms at Bear Mountain Elementary.

P.O. 700082 – Sierra School Equipment

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved the Agreement for Administration of School Crossing Guard Program between Gordon Special Services Inc., dba J & J Special Services and the Arvin Union School District for the 2006/2007 school year.

06/07 Agreement-Crossing Guards

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved the following Budget transfers and revisions.

700001 Revised Budget $254,302.00

06/07 Budget transfers/revisions

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved the School Notification Services Agreement between the Arvin Union School District and Messagebroadcast.com for the 06/07 school year.

06/07 School Notification Services Agreement

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the Student Teacher Agreement and General Provisions for Services with California State University, Bakersfield and the Arvin Union School District for the 2006/2007 academic year.

06/07 CSUB Student Teacher Agreement

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved Change Order CO-2 for El Camino Real Elementary School from Ordiz Melby Architects in the amount of $12,335.38. The CO-2 includes two items; #1-$11,239.14 payable to HP Mechanical Bid Packet 025-00 and #2- $1,096.24 payable to Taft Plumbing Bid Packet 154-01.

CO-2 El Camino Real Elementary

Dr. Bergevin recommended that item 8.9, an agreement for a temporary sump to the south of El Camino Real Elementary School between the Arvin Union School District and the City of Arvin, be tabled due to the fact that the final agreement was never received.

Tabled-ECR Temporary Sump

Agreement

Items of interest and following from the Board were as follows:

· COP’s

· HD Gym Landscaping

Board Member Reports/Future Agenda Items

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved to adjourn the meeting at 8:54 p.m.

Adjournment

Clerk Secretary