Arvin Union School District

737 Bear Mountain Boulevard

Arvin, CA 93203

 

Minutes of the Governing Board

  

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on June 26, 2007.

 

The meeting was called to order by Mr. Stoner at 6:30 p.m.

 

Call to Order

 

 

 

Members Present:  Mr. Bill Stoner, President                                      Mr. Tim Owens                       

                                Mrs. Joycene Tarver, Clerk                                  Mr. Angel Sumaya   

                                                                                                             Mrs. Fausto Sanchez

 

Members Present   

 

 

 

Members Absent:  none

 

Member Absent                                           

 

 

 

Staff Present:

            Mrs. Jerelle D. Kavanagh, Chief Administrative Officer

            Ms. Lynn Orong, Director of Fiscal Services

            Mrs. Debbie L. Hearron, District Secretary

            Mr. Luis Carmona – District Family Advocate, CSEA Officer

            Mr. Rey Ramos – District Custodian/Driver, CSEA Officer

            Mr. Ryan Culberson – HD Teacher

 

Staff Present

 

 

 

Others Present:  None

 

Others

 

 

 

Mr. Owens led the pledge of allegiance.

 

Pledge of Allegiance

 

 

 

Mrs.Kavanagh recommended removing PO 700924 from the consent agenda purchase order list.  This PO was a duplicate of PO 700914.

 

Adoption of the Agenda

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the minutes of the Special Meeting of May 10, 2007, Regular Meeting of May 15, 2007, Special Meeting of May 22, 2007, Special Meeting of June 5, 2007 and Special Meeting of June 12, 2007.

 

Minutes

 

 

 

Mrs. Kavanagh greeted the board and shared pictures of the progress of El Camino Real.  As of this report sidewalks were being poured and grading for asphalt parking lots was taking place.  The permanent power is scheduled possibly for the week of July 16, 2007. 

 

Mrs. Kavanagh informed the board of the status of the Siemens law suit.  There had been a settlement of a subcontractor and the district received approximately $47,000.00 which was endorsed back to the lawyers to be retained for fees owed.

 

Mrs. Kavanagh also reported that all three sites are near being fully staffed.  Haven Drive still needs two teachers and Sierra Vista needs one.  This is the last week of Regular summer school and Migrant summer school continues through July 13, 2007.

 

Mr. Bowling led a discussion and review of the 2007/2008 Graduation Policy and will bring it back for board approval in July 2007.  For school year 2007/2008 the policy will change to a

 

 

credit system based on grade point average. Haven Drive staff is dedicated to helping the students take their academics very seriously with increased intervention to assist students who need extra help.

 

Reports and Communications-

Superintendent

 

 

 

 

 

 

 

 

 

Graduation Policy

 

 

 

Graduation Policy – con’t

 

 

 

 

 

None

 

Communications from the public

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the following consent agenda items.

 

Consent Agenda

               Purchase Order Numbers 700913- 700953 (excluding PO700924)

                                   and 13007074 - 13007076

Payment Numbers 92, 93, 94, 95, 96, 97, 98, 99, 100, 101, 102, 103, 104, 105, 106

               Payroll Numbers 45, 46 ,47, 48

 

                Interdistrict Attendance Request for the 2006/2007 school year based on parent     employment.  (*indicates renewal)

Ashley V. Reyes – Grade 3 – Arvin to Panama

                                Axel Reyes  - Kgn – Arvin to Panama

                                 

                Interdistrict Attendance Request for the 2007/2008 school year based on parent                    employment. (*indicates renewal)

*Timothy R. David – Grade 7 – Edison to Arvin

                                *Nicolas Flores – Grade 3 – Arvin to Vineland

                                *Anthony Veloz – Grade 6 – Arvin to DiGiorgio

 

                Interdistrict Attendance Request for the 2007/2008 school year based on request.                 

                (*indicates renewal)

 

Emily Gomez – Grade 1 – Arvin to DiGiorgio

                                *Vanessa Galvan – Grade 5 – Arvin to DiGiorgio

                                *Juan E. Hernandez – Grade 8 – Arvin to DiGiorgio

                                *Sophia N. Hernandez – Grade 4 – Arvin to DiGiorgio

                                *Sebastian A. Hernandez – Grade 4 – Arvin to DiGiorgio

                                *Brian Dacanay – Grade 7 – Arvin to DiGiorgio

                                *Sara Buffington – Grade 3 – Arvin to DiGiorgio

                                *Joshua J. McClanahan – Grade 8 – Arvin to DiGiorgio

                                *Ashley N. McClanahan – Grade 4 – Arvin to DiGiorgio

                                *Kristal Norton – Grade 7 – Arvin to DiGiorgio

                                *Maria del Rocio Moreno – Grade 8 – Arvin to Vineland

                                *Diana Moreno – Grade 3 – Arvin to Vineland

                                *Angeles Moreno – Grade 6 – Arvin to Vineland

 

                   Interdistrict Attendance Request for the 2007/2008 school year based on child                                       care. (*indicates renewal)

*Grisel Martinez – Grade 6 – Arvin to DiGiorgio

                                *Byanka Martinez – Grade 2 – Arvin to DiGiorgio

                                *Jessica J. Rodriguez – Grade 1 – Arvin to Vineland

                             * Brianna Miranda – Grade 1 – Arvin to Vineland

                                *Brittany S. Brockman – Grade 7 – Arvin to Lamont

                                *Kelsey Brockman – Grade 5 – Arvin to Lamont

                                Elissa A.Reyes – Kgn – Arvin to DiGiorgio

                                *Alfredo A. Zavala – Grade 6 – Arvin to Edison

                                *Hector A. Zavala – Grade 3 – Arvin to Edison

                                *Ashley A. Flores – Grade 1 – Arvin to Lamont

                                Cole Mackey – Grade 2 – Arvin to DiGiorgio

                                Jay Mackey – Kgn – Arvin to DiGiorgio

 

Purchase Orders

Bill Payments

Payroll

 

 

Interdistrict – 06/07 Parent Employment

 

 

 

Interdistrict – 07/08 Parent Employment

 

 

 

 

 

Interdistrict – 07/08 Parent Request

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interdistrict – 07/08

Child Care

 

 

 

 

 

 

 

 

 

Interdistrict – 07/08

Child Care-con’t

 

 

 

 

The Board went into closed session at 7:07 p.m. to consider matters related to a student expulsion for item 5.2. After reconvening at 7:44 p.m. the following action was taken.

 

Closed Session/

Student Expulsion

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved Student #N: 2006/2007 be expelled and set aside.

 

Student Expulsion #N:2006/2007

 

 

 

On motion of Mr. Owens, seconded by Mr. Sanchez, the board unanimously approved the 2007/2008 Consolidated Application for funding Categorical aide Programs (Part I).

 

Consolidated App. – Part I

 

 

 

On motion of Mr. Owens, seconded by Mr. Sanchez, the board unanimously approved the revision of 2006/2007 Single Plan for Haven Drive Middle School.

 

HD Single Plan

 

 

 

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the adoption of Pearson Scott Foresman’s California Science as the science textbook series for grades K-6

 

Science textbook adoption K-6

 

 

 

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved the adoption of Holt, Rinehart and Winston’s California Science 2007 as the science textbook series for grades 7 & 8.

 

Science textbook adoption

7 & 8

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the Arvin Union School District Technology Use Plan for 2007-2012.

 

Technology Use Plan

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the 2007/2008 Contract Local Agreement for Child Development Services for State Preschool Pre-Kindergarten Resource Contract Number CPRE-7081, Project Number 15-6331-00-7 in the amount of $434,089.00.

 

State PS Local Agreement

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved Resolution #22:2006/2007 to authorize the designated personnel to sign contract documents regarding the 2007/2008 Contract Local Agreement for Child Development Services for State Preschool Pre-Kindergarten Resource Contract Number CPRE-7081, Project        Number 15-6331-                00-7.

 

Res.#22:06/07 – State PS authorized signatures

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the Kern County Children and Families Commission Multi Year Agreement with the Arvin Union School District. This agreement shall be deemed in force as of July 1, 2007 and shall remain in effect until June 30, 2011, unless sooner terminated as per agreement instructions.

 

KC Children/Families Commission Agreement

 

 

 

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2006/07 school year: 

 

                 Additional Assignment:

                 Aurelio Reyna – 2007 Summer School Teacher

                 Angie Summer, HD Teacher, to home tutor Francisco Banos, 8th grade student

 

                               

               Resignations:

               Katy Wheeler – HD LA Teacher – resigned effective June 4, 2007

               Maria Almaraz – District Psychologist – resigned effective June 18, 2007

              Julie Monroe – SV Teacher resigned effective June 4, 2007      

 

Certificated Staff

 

 

 

 

 

 

 

 

Certificated Staff – con’t

 

 

 

 

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved Board Resolution #20:2006/2007 – First Time CBEST Waiver for 30-Day Substitutes.

 

Res.#20:06/07CBEST Waiver

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2006/07 school:

 

              Additional Assignment:

              Maria Arredondo – Summer School Special Ed. Transportation Aide

 

             2007 Summer Cafeteria Staff

             Cooks                                                       Helpers

             Deanna Queen                                       Danielle Anfield

             Deedee Loya                                          Raquel Barajas

             Mary Ayala                                               Maria Valles

             Irma Garza                                               Patty Herrera

                                                              Elvira Arellano

                                                              Grace Valtierra

                                                              Elida Verduzco

 

             Change of Position:

             Neftali Perez – BME Maintenance/Driver – effective 7/2/07

 

Classified Staff

 

 

 

 

 

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the job description for Warehouse Assistant.

 

Warehouse Assistant

 job description

 

 

 

Mrs. Kavanagh requested the following item be tabled:

6.3.1 Consider to approve the Amendment to Contract of Employment for Assistant                                                                                                           Superintendent/Curriculum.

 

Items Tabled

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the second reading for the following Board Policy Updates.

                                   BP=Board Policy    AR=Administrative Regulation      E=Exhibit

Series 6000: Instruction:  6000 – 6144

          BP 6000                                Concepts and Roles

          BP 6010                Goals and Objectives

          BP 6011                                Academic Standards

          BP 6111                                School Calendar

          BP/AR 6122          School Day

          BP 6115                                Ceremonies and observances

          BP/AR 6116          Classroom Interruptions

          BP 6141                                Curriculum Development & Evaluation

          BP/AR 6141.2      Recognition of Religious Beliefs & Customs

         BP/AR 6142.1        Sexual Health & HIV/AIDS Prevention Instruction

         BP/AR 6142.7        Physical Education

         BP/AR 6142.8        Comprehensive Health Education

         BP/AR 6142.91     Reading/Language Arts Instruction

          BP 6142.92           Mathematics Instruction                    

          BP 6142.93           Science Instruction

          BP/AR 6143          Courses of Study

        BP/AR 6144          Controversial Issues

 

 

Board Policies/

Second Reading

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board Policies/

Second Reading- con’t

 

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the following Board Policies.  Due to the timeline of these required policies, the first reading was waived.

BP/AR/E 6173      Education for Homeless Children

BP/AR 6173.1      Education for Foster Youth

 

Board Policies/Approved

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the Technology Services Agreement for the 2007/2008 school year between the Arvin Union School District and the Kern County Superintendent of Schools office.

 

KCSOS Technology Services Agreement

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved the Extended School Year 2007 – Agreement for Utility & Custodial Services: Contract No. 800629 between the Kern County Superintendent of Schools and the Arvin Union School District for the term of June 18, 2007 and ending July 13, 2007.

 

Extended Agreement/Utility & Custodial/KCSOS

 

 

 

A public hearing was opened at 8:15 p.m. to allow for public comments regarding the 2007/2008 Adopted Budget.  No comment, therefore the hearing was closed at 8:56 p.m. During this time Lynn Orong, Director of Fiscal Services, gave an overview of the 2007/2008 Adopted Budget.

 

Public Hearing –

07/08 Adopted Budget

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved the Adopted Budget for the fiscal year 2007/2008.

 

Approval –

07/08 Adopted Budget

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved Resolution #21:2006/2007 – Authorizing district personnel to make end-of-year budget transfers on line items  as needed for balancing purposes for the year ending June 30, 2007.

 

Res.#21:06/07 – Authorize Budget Transfers

 

 

 

Mrs. Kavanagh reported to the Board the SISC Investment Pool Statement for the period from January 1, 2007 to March 31, 2007. No action was necessary.

 

SISC Investment

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the Change Order No. 01 - with New Image Enterprises, Inc. for Carpet Replacement Bid # Maint 060701B in the amount of $2,176.00.  The change order request is to add one classroom, Room #5, at Bear Mountain Elementary to the original contact.

 

CO #1-New Image Enterprises, Inc.-Carpet Bid

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the Change Order #2 with Mobile Modular Management Corporation for additional work being performed on three portables classrooms for El Camino Real School with a total amount of $3,369.60.  This change order serves as an addendum to the original lease agreement.

                Change Order #2 – Sale #576343 – 24 x 40 SN#5784                              $1534.80

                Change Order #2 – Sale #576344 – 24 x 40 SN#5786                              $  917.40

                Change Order #2 – Sale #576345 – 24 x 40 SN#5788                              $  917.40

 

CO #2-Mobile Modular-ECR

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved the Quotation/Sales Acceptance Agreement between IVS Computer Technology and the Arvin Union School District to purchase IVS Engineered Smart Classroom Systems for El Camino Real Elementary School in a total amount of $109,721.92.

 

IVS PO/ECR Smart Classroom Systems

 

 

 

 

 

 

Mr. Stoner mentioned a concern about the yard area and awning in front of the Haven Drive Cafeteria. His suggestion was to possibly add more cement and extended awning.  Mrs. Kavanagh will look in to this project and report at a later date.

 

Board Member Reports/Future Agenda

 

 

 

Closed Session was not necessary at this time.

 

Closed Session

 

 

 

On motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved to adjourn the meeting at 9:05 p.m.

 

Adjournment

 

 

 

 

Clerk                                                                                               Secretary