Arvin Union School District

737 Bear Mountain Boulevard

Arvin, CA 93203

 

Minutes of the Governing Board

  

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on October 17, 2006.

 

The meeting was called to order by Mr. Stoner at 6:30 p.m.

Call to Order

 

 

Members Present:  Mr. Bill Stoner, President      Mrs. Joycene Tarver, Clerk        

                                Mr. Angel Sumaya                Mr. Tim Owens                        Mr. Fausto Sanchez

                                

Members Present   

 

 

Members Absent:   none

Member Absent

 

 

Staff Present:

            Dr. Kenneth R. Bergevin, Superintendent 

            Mrs. Jerelle D. Kavanagh, Assistant Superintendent

            Mrs. Debbie L. Hearron, District Secretary

            Mr. David Bowling, Haven Drive Principal

            Mrs. Marilyn Thompson, Sierra Vista Principal

            Ms. Aurora Moran, Bear Mountain Principal

            Mrs. Jacalyn Roberts, Sierra Vista Teacher, ATA President

            Mrs. LeAnn Griffin – District Reading First Coordinator

            Mr. Robert Rangel – HD Custodian/Driver

            Mr. Luis Carmona – District Family Advocate

Staff Present

 

 

Others Present:  Ms. Rene Goodwin of Colombo Construction Co., Inc.

Others

 

 

Mr. Sumaya led the pledge of allegiance.

Pledge of Allegiance

 

 

Dr. Bergevin recommended the following change to the agenda.

Table item 8.2 – Consider approval of the Arvin Union School District Proposition 10 Grant #2002.6.2 audit for the period of July 1, 2005 through June 30, 2006 prepared by the office of Darrell Harris, Certified Public Accountant Professional Corporation.

 

Correction on page 6 of the agenda. Numbering sequence is incorrect, #12 should be #11.

Adoption of the Agenda  

 

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the minutes of Regular Meeting on September 19, 2006.

Minutes

 

 

Dr. Bergevin took great pleasure in recognizing and presenting Mr. Angel Sumaya with a certificate for 25 years of service to the Arvin Union School District as a Board of Trustees.

 

Next, Dr. Bergevin shared with the board the District Wide Facilities Master Plan.  This study collects data of district growth and projects the need for facilities over the next seven years.  The results showed after the opening of El Camino Real in August of 2007 the need to build three schools to accommodate growth between now and 2012.  

 

Mrs. Kavanagh greeted the board and gave an update on the School Attendance Review Board (SARB).  The data that has been collected that after attending SARB, there was a decrease in SARB related incidences.  Incidents that are referred to SARB are poor attendance, tardies and behavioral issues.

 

Mrs. Kavanagh introduced LeAnn Griffin, District Reading First Coordinator, who shared a presentation giving an overview and results of the program.  The goal of Reading First is to provide reading instruction to Kgn – 3rd grade students and enable them to become proficient readers. Data show that improvement is occurring as we look at reading results over three years of Reading First.

 

Mr. Bowling greeted the board and shared information about events that were taking place on the Haven Drive campus.  These included After School Intervention Programs for struggling students and Enrichment classes for excelling students and Book Clubs.

 

Ms. Moran shared with the board that a lot of celebrating was taking place on the Bear Mountain campus.  Students were being rewarded for achieving academic mini goals.  Ms. Moran reported that Bear Mountain had held it’s first of many evening parent meetings to educate parents how to help their children with homework and encourage parents to be more involved.

 

Mrs. Thompson also reported to the board that Sierra Vista was in a season of celebration as well.  Students were being considered for a Principal Award and Mr. Cougar Award for best proficiency levels and most improved proficiency levels.  Mrs. Thompson did express that there had been major improvements in the proficiency levels form the 05/06 school year.  Also Sierra Vista is starting their annual sports programs along with preparation for the Oral Language Festival.

 

Mrs. Kavanagh, reported to the board that enrollment is up in the Preschool and staff is busy with fall holiday activities for the students.

Reports and Communications-

Superintendent’s Report

 

 

 

 

Assistant Superintendent’s Report 

 

 

Reading First Program

 

 

 

 

 

Haven Drive

 

 

 

Bear Mountain

 

 

 

 

 

Sierra Vista

 

 

 

 

 

 

Preschool

 

 

 

Mrs. Jacalyn Roberts, ATA President, extended a personal invitation to the board members to attend the Annual ATA Steak Bake on October 27.

Communications from the public

 

 

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved the following consent agenda items.

Consent Agenda

Ratified:

Purchase Order Numbers 700288 – 700393 and 13007029-13007043

Bill Payment Numbers 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22

                Payroll Numbers 13, 14, 15, 16

 

Ratified the following Interdistrict Attendance Request for the 2006/2007 school year based on child care.

              Caleria Mireles – Kgn – DiGiorgio to Arvin     

 

Ratified the following Interdistrict Attendance Request for the 2006/2007 school year based on employment.

              Nicolas Flores – 2nd – Arvin to Vineland

                Samantha Quintino – 2nd – Arvin to Vineland

                Damien Quintino – 4th – Arvin to Vineland

                Christian Rubio – 5th – Arvin to Vineland

 

 

 

 

Ratified the following list of surplus items that were donated to the Arvin Police Department to furnish a new Substation located at 800 Walnut Drive.

Inside the Storage Building

1.    2-White Boards

2.    3-Bulletin Boards

3.    1-Round Wooden Table

4.    1-Wooden Podium

5.    1-Wooden Podium (part of counter)

6.    8-Blue Upholstered Chairs

7.    1-4 Drawer File Cabinet

8.    1-2 Drawer File Cabinet

 

Outside at Bus Barn

1.    1-2 Drawer File Cabinet

2.    3-Metal desks

3.    4-Folding tables

4.    1-Wooden Bookshelf on wheels

5.    1-Audio/Visual cart

Purchase Orders

Bill Payments

Payroll Numbers

 

 

Interdistrict Attendance/Child Care

 

 

Interdistrict  Attendance/

Employment

 

 

 

 

 

 

 

 

Donation/Surplus items

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Owens, the board unanimously approved the America Reads/America Counts Agreement #ANN0403 between the Arvin Union                School District and California State University Bakersfield for the 2006/2007 academic school year.

America Reads/America Counts Agreement-CSUB

 

 

On motion of Mr. Fanchez, seconded by Mr. Owens, the board unanimously ratified the contract with consultant Carol Mehochko to provide English Learner support to district personnel at $56.50 per hour not to exceed 60 hours per month.

Carol Mehochko-Consultant/EL

 

 

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following certificated staff for the 2006/07 school year:

Substitute Teachers:

              Jenny Andreotti                   Joseph Andreotti                 Maria Ayon

              Sylvia Baeza                          Guadalupe Calderon            Brett Clark

              Maria C. Lopez                     Pamela Osborn                     Mario Pena

              Katherine Piper                     Shannon Scott                      Andres Torres

             

Additional Assignment:

              Kelly Marin – SV Volleyball Coach

              Ryan Moreau – SV Boys Basketball Coach and SV Cross Country Coach

              Michael Castaneda – SV Track Coach

              Joe Hawthorne – HD 6th Grade Volleyball Coach

              Timari Cawley – HD 7th Volleyball Coach

              Aurelio Reyna – HD 8th Grade Volleyball Coach

              Richard Crawford – HD 6th Grade Volleyball Coach

              Brian Miller – HD 8th Grade Football Coach

              Kristin Buckley – HD Cross Country Coach

              Bruce Witte – SV Intervention Support/Kindergarten Extended Day

              Debbie Vietti – Migrant Saturday School Teacher

 

Technology Assistants

              Charlie Haycock – SV          Jacalyn Roberts – SV          Barbara Castle – SV

              Corey Schmidt – SV             John Bullard – BME            Christy Vargas – BME

              Jill Gyll – BME                      Michael Taylor – HD           Ryan Culberson – HD

              Darren Jones - HD              

             

Resignations:

              Lucette Bottomly – SV SDC Teacher – resigned 10/31/06

Certificated Staff

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Certificated Staff- con’t

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2006/07  school year excluding the Dismissal item:

New Staff:

             Aydee Leon – 2-1/2 hr. HD Instructional Aide

              Diana Regalado – 2-1/2 hr. HD Noon Duty Aide

              Freddy Medina – 2-1/2 hr. HD After School Instructional Aide

              Eva Jimenez – 3-/12 hr HD Attendance Clerk

 

Additional Assignment:

              Alicia Bribiesca – PS Bus Duty Aide

              Maria G. Gomez – Migrant Extended Day Tutor

              Paulino Cruz – Migrant Extended Ay Tutor

              Jeff Pounds – SV Flag Football Coach and Girls Basketball Coach

              Jose Bautista – HD 7th Grade Football Coach 

                                               

Change of Positions:

              Consuelo Guerra – Change from 6 hrs to 2-1/2 hrs HD Instructional Aide

              Ana Leon – 6 hr. HD Special Education Instructional Aide

              Teresa Lopez – Change from 2-1/2 hr to 6 hrs BME Instructional Aide

                             

Resignation:

              Sylvia Baeza – HD Instructional Aide

              Diana Zuniga – HD RSP Instructional Aide

Classified Staff

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously ratified the Service Agreement AB430 Administrator Training Program between the Arvin Union School District and Kern County Superintendent of Schools Office for the 2006/07 school year in the amount of $3000.

AB430 Admin. Training Program Agreement

 

 

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously ratified the Kern County Superintendent of Schools Office Agreement for Utility and Custodial Services for two KCSOS Portables for the school year 200/07 with the Arvin Union School District in the amount $8,485.

Utility & Custodial Services Agreement-KCSOS Portables

 

 

Dr. Bergevin addressed the Williams Settlement Uniform Complaint Quarterly Report ending September 30, 2006, noting to the board that no action was necessary and that no complaints have been received.

Williams Settlement Uniform Complaint Quarterly Report

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved changing the December board meeting to the second Tuesday, December 12, 2006 at 6:30 p.m. as the date and time for the regular and annual Organization Meeting.

Board Mtg/

Dec. 12, 2006

 

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously ratified the renewal documents authorizing participation in the National School Lunch and Breakfast Program for the 2006/2007 school year.

06/07 National School Lunch/Breakfast Program Renewal

 

 

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved Resolution #9:2006/2007 – Support for Proposition ID.

Res.#9:06/07 – Support Prop 1D

 

 

 

 

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Arvin Union School District Measure C Bond Fund Financial Statements year ended June 30, 2005 prepared by office of Darrell Harris, Certified Public Accountant Professional Corporation.

Measure C Bond Fund Financial Statements

 

 

Dr. Bergevin recommended that item 8.2, the Arvin Union School District Proposition 10 Grant #2002.6.2 audit for the period of July 1, 2005 through June 30, 2006 prepared by office of Darrell Harris, Certified Public Accountant Professional Corporation, be tabled until a later date.

Prop 10 Grant - Tabled

 

 

On motion of Mrs. Owens, seconded by Mrs. Tarver, the board unanimously approved the award of Bid Package #16-01 – Infrastructure for El Camino Real Elementary School to A-C Electric in the amount of $468,976.54.

Bid Pkg #16-01- ECR-A-C Electric

 

 

On motion of Mrs. Owens, seconded by Mrs. Tarver, the board unanimously approved the award of Bid Package #16-02 – Networking Equipment for El Camino Real Elementary School to A-C Electric in the amount of $144,615.83.

Bid Pkg #16-02- ECR-A-C Electric

 

 

On motion of Mr. Owens, seconded by Mr. Sanchez, the board unanimously approved  the Specialized State Revenue Generation & Facility Planning Services Agreement between the Arvin Union School District and California Financial Services for a basic term of five years commencing on the date of Board approval.

Specialized State Revenue & Facility Planning Services Agreement/CSF

 

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Bus Bid award to Los Angeles Truck Center, LLC dba BusWest in the amount of $96,432.95.

Bus Bid/BusWest

 

 

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the Agreement for Professional Services between the Arvin Union School District and Quad Knopf on a fixed fee basis in the amount of $9.680.00.

Quad Knopf Agreement

 

 

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved Change Order #02 – Site Work for nine portable classrooms and one portables restroom at Bear Mountain Elementary in the amount of $4,524.00. Items include additional labor related to the installation and labor of Fire Alarm system/panels and 6’ separation dividers between relocatable classrooms in order to facilitate the opening of the classrooms.

CO#02-Site Work BME Portables 2006

 

 

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved Change Order #02 – Site Work for five portable classrooms and one portable     restroom at Sierra Vista Elementary in the amount of $5,779.00.  Items include additional labor related to installation of Fire Alarm system/panels and installation of fencing to secure the back area of the          relocatable classrooms in order to facilitate the opening of the classrooms.

CO#02-Site Work SV Portables 2006

 

 

On motion of Mrs. Tarver, seconded by Mr. Sanchez, the board unanimously approved the following intra fund transfers for the 2006/2007 fiscal year:

970007                  Developer Fee Transfer to Kern High School District                 $  1,468.74

970008                  Developer Fee Transfer to Kern High School District                 $24,536.46

970009                  Developer Fee Transfer to Kern High School District                 $  3,878.16

970010                  Developer Fee Transfer to Kern High School District                 $10,684.44

970030                  Temporary Loan to Preschool                                                         $37,500.00

970092                  Developer Fee Transfer to Kern High School District                 $     868.22

970184                  Developer Fee Transfer to Kern High School District                 $87,690.72

970447                  Developer Fee Transfer to Kern High School District                 $  1,113.20

970448                  Developer Fee Transfer to Kern High School District                 $  1,720.40

970706                  Developer Fee Transfer to Kern High School District                 $  1,600.00

970708                  Developer Fee Transfer to Kern High School District                 $26,559.48

970807                  Temporary Loan to Cafeteria Payroll                                              $14,839.04

970836                  Temporary Loan to Cafeteria Payroll                                              $24,104.90

971070                  Temporary Loan to Cafeteria MIDB/ACCTS Payable              $104,000.00

2006/2007 Intra Fund Transfers

 

 

 

 

 

 

 

 

2006/2007 Intra Fund Transfers – cont

 

 

 

 

 

On motion of Mr. Sumaya, seconded by Mr. Sanchez, the board unanimously approved Resolution #10:2006/2007 – Resolution of Necessity for Acquisition of Real Property for District Office Site.

Res.#10-06/07-Necessity for Acquisition of Real Property-DO

 

 

Items of interest from the Board were as follows:

·         Free Lunch Programs for all students

·         Letter of Appreciation for District Staff

·         Report on School Safety

Board Member Reports/Future Agenda Items

 

 

The Board went into closed session at 8:27 p.m.

Closed Session

 

 

After discussion pertaining to collective bargaining, the Board reconvened from closed session at 8:56 p.m.   No action was taken.

Reconvened

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved to adjourn the meeting at 8:57 p.m.

Adjournment

 

 

 

 

 

                                                                                                                                                                                               

Clerk                                                                                                      Secretary