Arvin Union School District

737 Bear Mountain Boulevard

Arvin, CA 93203

 

Minutes of the Governing Board

  

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on February 19, 2008.

 

The meeting was called to order by Mrs. Tarver at 6:00 p.m.

 

Call to Order

 

 

 

Members Present:  Mr. Angel Sumaya  

                                Mr. Tim Owens                        

                                Mrs. Joycene Tarver, Clerk                                                                                                                        

 

Members Present   

 

 

 

Members Absent:  Mr. Stoner and Mr. Sanchez

 

Member Absent                                            

 

 

 

           Mrs. Jerelle D. Kavanagh, Superintendent

           Mrs. Marilyn Thompson, Assistant Superintendent

           Mrs. Angelica Salinas, HD Vice Principal

           Ms. Aurora Moran, BME Principal

           Mrs. Georgia Rhett, ECR Principal

           Mrs. Debbie L. Hearron, District Secretary

           Mrs. Olivia Esquivel, Administrative Assistant

           Mrs. Michelle Leggett, Director of Student Support Services

           Mr. Ryan Culberson, HD Teacher

           Mrs. Jacalyn Roberts, SV Teacher, ATA President

           Mr. David Zamarron, MOT Director

           Ms. Blanca Virvez, SV Instructional Aide

           Ms. Michelle Davidson, ECR Teacher

           Ms. Magdalena Hernandez, ECR Teacher

           Ms. Hilda Ocampo, ECR Teacher

 

Staff Present

 

 

 

 

 

 

Others Present:  Toni De Rosa, Arvin Tiller; Cathie Barraza, KCSOS; Margaret Edmonston; Kern Community Foundation; Kelvina Sambula, parent; Teresa Ortega, parent; Maria Guadalupe Moreno, parent.

 

Others

         

 

 

Mr. Owens led the pledge of allegiance.

 

Pledge of Allegiance

 

 

 

No changes.

 

Adoption of the Agenda

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the minutes, with the following revisions, of the January 15, 2008 Regular Board Meeting.

 

Minutes – Approved

                                                                    E-Rate Amount Per Year        District Amount       Total per year           Contract Length

AT&T      Telco3, and/or AT&T4                          $201,648.00                         $24,406.00                      $224,054.00           7/1/08 – 6/30/13

for phone, data, & internet                                                    $22,406.00                                                             

 service

T Mobile                                       $20,844.00                            $2,316.00                               $23,160.00              7/01/08-6/30/10

for cellular service

Computer Network Solutions    $19,992.00                              $4,008.00                            $24,000.00             7/01/08 – 6/30/10

  for network maintenance      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On motion of Mr. Sanchez, seconded by Mr. Sumaya, the board unanimously approved the

  District to set aside $30,730.00 $28,730.00 for the district contribution to E-Rate for 2008. 

 

 

 

 

 

Mrs. Kavanagh greeted the board and gave a brief update on the Governor’s Budget.  Mid year cuts for 2007/2008 appear to be eliminated.  However, June and July 2008 monthly payments to the school district from the state are going to be deferred until September and this will create a change in cash flow for the district in 08/09.

 

Mrs. Kavanagh informed the board that Mrs. Regina Padilla-Bohanan has taken all measures to remove all beef from monthly cafeteria menus due to the most recent beef recall. 

 

Mrs. Kavanagh extended an invitation to the board and encouraged attendance to a training given by the Schools Legal Service regarding ethics laws pertaining to school officials. Finally, Mrs. Kavanagh introduced Mrs. Thompson who in turn introduced Ms. Cathie Barraza, county leader of the School Assessment Intervention Team (SAIT) for Haven Drive Middle School.

 

Ms. Barraza provided copies of the fourth School Improvement Progress Report for Haven Drive Middle School.  Ms. Barraza reviewed the findings and progress of meeting each benchmark. Haven Drive still has a few areas not fully meeting the requirements but the administration is positive that will happen before the next report in May.  Ms. Barraza congratulated the coaches and staff who have worked diligently to meet those benchmarks and continue to do so. 

 

Mrs. Thompson introduced Mrs. Margaret Edmonston, representing the Kern Community Foundation.  Mrs. Edmonston gave the board an overview of the functions and mission of the foundation explaining that the Arvin Family Resource Center was selected as a recipient of the Kern Community Wellness Grant. Therefore, with great pride, Mrs. Edmonston presented Mrs. Karen Davis, Family Resource Coordinator, a check in the amount of $7,000.00. 

 

Mrs. Tarver then gave an opportunity for members of the public to comment.

            

Ms. Blanca Virvez, Instructional Aide at Sierra Vista Elementary, addressed the board regarding an allegedly unfair demotion from an eight hour probationary custodian to a two and a half hour instructional aide.  She wanted the board to know that there had been no complaints against her work performance and she worked hard and did her best at all times.  The board assured Ms. Virvez that they would look into this matter.

 

Reports and Communications

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Communications from the Public

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the following consent agenda items.

 

Consent Agenda

              Purchase Order Numbers   080656 – 080768 and 13007131 - 13007152 

Bill Payments – 77, 78, 79, 80, 81, 82, 83, 84, 85, 86, 87, 88

Payroll Numbers 29, 30, 31, 32

                                                              

Interdistrict Attendance Request for the 2008/2009 school year based on child care. (*indicates renewal)

  Ashley Gomez – Kgn – Arvin to DiGiorgio

Emily Gomez – Grade 2 – Arvin to DiGiorgio

 

 Interdistrict Attendance Request for the 2007/2008 school year based on parent request.    (*indicates renewal)

Yobany Vega – Grade 8 – Arvin to Vineland

 

 

Intradistrict Attendance Requests for the 2007/2008 school year based on closed grades. (*indicates renewal)

Destiney Martinez – Grade 2 – SV to ECR

Xavier Castaneda – Kgn – SV to ECR

Joselyn A. Sanchez – Grade 2 – ECR to SV

Norberto Gonzalez – Grade 2 – BME to SV

Guadalupe Garcia  – Grade 6 – BME to SV

 

Intradistrict Attendance Requests for the 2007/2008 school year based on parent request. (*indicates renewal)

Daniela Madrigal – Grade 4 – ECR to SV

Jessie S. Kearns – Grade 6 – BME to SV

Pedro Quezada – Grade 4 – BME to ECR

Brian Soto – Grade 2 – ECR to SV               

 

Field trip for Bear Mountain Elementary fourth grade classes to visit the Long Beach Aquarium on March 3, 2008 in Long Beach, California.

 

Field trip for Bear Mountain Elementary sixth grade classes to visit the California Science Center/I-MAX on May 1, 2008 in Los Angeles, California.

 

Field trip for Sierra Vista Elementary fourth grade classes to visit Mission San Fernando Rey on April 9, 2008 in Mission Hills, California.     

 

Field trip for Haven Drive eighth grade classes to visit Magic Mountain on May 21, 2008 in Valencia, California.

 

Field trip for El Camino Real sixth grade classes to visit Museum of Tolerance on May 16, 2008 in Los Angeles, California.

 

Purchase Orders

Bill Payments

Payroll

 

Interdistrict – 08/09

Child Care

 

 

Interdistrict – 07/08 Parent Request

 

 

 

 

 

Intradistrict – 07/08

Closed Grades

 

 

 

 

 

 

 

Intradistrict – 07/08

Parent Request

 

 

 

 

 

 

BME Field Trip – 4th

 

 

BME Field Trip – 6th

 

 

SV Field Trip – 4th

 

 

HD Field Trip – 8th

 

ECR Field Trip – 6th

 

 

 

 

The board went into closed session at 6:57 p.m. to consider matters related to student expulsions. They reconvened at 7:10 p.m. and the following action was taken.

 

Closed Session

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the expulsion of Student #D:2007/2008 until the end of the school year.

 

Student #D:2007/08

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the expulsion of Student #E:2007/2008 until the end of the school year.

 

Student #E:2007/08

 

 

 

Mrs. Thompson introduced Mrs. Leggett who reviewed the Title III – Year 4 District Action Plan. 

Mrs. Leggett explained the Title III Accountability Report indicates the district has not met its Annual Measurable Achievement Objectives (AMAO’s) for three years therefore it is required to have an action plan in place.  The plan identifies the problem, identifies the cause(s) and identifies the solution(s).  Mrs. Kavanagh gave thanks to Mrs. Leggett and Mrs. Johnson for their hard work and hours spent revising the plan.  Mrs. Leggett acknowledged Mrs. Teresa Ortega who, as a parent, was on the District English Learner Committee that approved the plan.

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the Title III - Year 4 District Action Plan for the Arvin Union School District.

 

Title III – Year 4 District Action Plan

 

 

 

 

 

Title III – Year 4 District Action Plan

 

 

 

 

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the contract between the Arvin Union School District and Club Z to provide Title I – Supplementary Service to LEA students.  The Contract is effective upon Board approval and terminates on June 30, 2008.

 

Title I SES – Club Z

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the contract between the Arvin Union School District and NFWSC/Cesar Chavez Education Institute to provide Title I – Supplementary Service to LEA students.  The Contract is effective upon Board approval and terminates on June 30, 2008.

 

Title I SES – NFWSC/Cesar Chavez

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the contract between the Arvin Union School District and Veto to provide Title I – Supplementary Service to LEA students.  The Contract is effective upon Board approval and terminates on June 30, 2008.

 

Title I SES – Veto

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the contract between the Arvin Union School District and Extreme Learn to provide Title I – Supplementary Service to LEA students.  The Contract is effective upon Board approval and terminates on June 30, 2008.

 

Title I SES – Extreme Learn

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the contract between the Arvin Union School District and Professional Tutors of America to provide Title I – Supplementary Service to LEA students.  The Contract is effective upon Board approval and terminates on June 30, 2008.

 

Title I SES – Professional Tutors of America

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the contract between the Arvin Union School District and ACE Tutoring Services to provide Title I – Supplementary Service to LEA students.  The Contract is effective upon Board approval and terminates on June 30, 2008.

 

Title I SES – ACE Tutoring Services

 

 

 

Mrs. Thompson informed the board that all school Site Councils had met and approved the student uniform policies with recommendations that the following items be reviewed: jacket color, icon on shirts, and facial piercing at Haven Drive Middle School.  After brief discussion the following action was taken.

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved to continue the student mandatory uniforms for the 2008/2009 school year for Sierra Vista Elementary School.

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved to continue student mandatory uniforms for the 2008/2009 school year for Bear Mountain Elementary School.

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved to continue student mandatory uniforms for the 2008/2009 school year for El Camino Real Elementary School.

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved to continue student mandatory uniforms for the 2008/2009 school year for Haven Drive Middle School.

 

08/09 - Mandatory Uniforms

 

 

 

Sierra Vista

Mandatory Uniform

 

 

Bear Mountain

Mandatory Uniform

 

 

El Camino Real

Mandatory Uniform

 

 

Haven Drive

Mandatory Uniform

 

 

 

The board went into closed session at 7:25 p.m. to consider matters related to notice of non-reelection to one or more probationary certificated employees, negotiations and principal selection process for Sierra Vista Elementary.  They reconvened at 8:15 p.m.

 

Closed Session

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2007/2008 school year:

Substitute Teachers:  

             Herman Boyer    Oscar Maradiaga                               JoAnn McElroy

 

Additional Assignment:

                Christie Caldwell – BME Girls Basketball Coach

                Claudia Moreno – Migrant Saturday School Teacher

                Esmeralda Hernandez – Migrant Saturday School Substitute Teacher

                Veronica Mendez – Migrant Saturday School Substitute Teacher

                Erin Gayer – ECR After School Intervention Teacher – Homework Club

                Hilda Ocampo -   ECR After School Intervention Teacher – Homework Club

               

Resignations:

                Linda Day – SV 2nd grade Teacher – retiring effective 5/31/08

                Veronica Cruz –Saturday School 3rd grade Teacher – resigned effective 1/15/08

                Doug Fahsbender – HD SDC Teacher – resigned effective 1/31/08

                Stanton Sussberg – HD 7th Grade Math Teacher – resigned effective 6/30/08

 

Certificated Personnel

 

 

Certificated Personnel

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved a request of extended maternity leave through March 7, 2008 for Nikki Escobar, Bear Mountain Elementary 1st grade teacher.

 

Nikki Escobar – Leave of Absence

 

 

 

Mrs. Kavanagh informed the board that item 7.2.2 – Resolution #7:2008/2009 on the February 19, 2008 agenda should read Resolution #7:2007/2008. Recommended approval.

 

Correction to Res. #7

 

 

 

On motion of Mr. Owens seconded by Mr. Sumaya, the board unanimously approved Resolution #7:2007/2008 – Seniority – Tie-Break Resolution.

 

Res.#7:07/08 – Seniority – Tie Break Resolution

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously ratified distribution of Expiration of Employment Letters to one or more certificated personnel.

 

Expiration of Employment Letters

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the  Superintendent’s recommendation that notices of non-reelection be given to designated probationary certificated employees.

 

Non-reelection – Certificated Employees

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2007/08 school year:

             New Staff:

                             Maria Smith – HD 3-1/2 hr. School Attendance Clerk  

                             Claudia Lopez – HD 2-1/2 hr. After School Instructional Aide

                              Yuliana Parra – SV 2-1/2 hr. Instructional Aide

                             

              Change of Positions:

                              Roxanne Hernandez - ECR 2-1/2 hr. Instructional Aide

                              Victor Buenrostro – ECR 8 hr. Custodian Driver/Grounds                         

                                                             

            Additional Assignments:

                             Elizabeth Salinas – PS Special Education Behavior Instructional Aide

                              Paulino Cruz – Migrant Outreach Tutor

 

 

           Resignations:

                              Mayra Martinez – HD After School Instructional Aide – resigned effective 1/11/08

 

Mrs. Kavanagh recommended to the board the following items be tabled:

 

7.4   Presentation of AB1200 document.

 

7.5  In accordance with AB1200 (Statutes of 1991, Chapter 1213) and G.C. 3547.5, a public hearing will be held at this time to allow for public response to the Disclosure of Collective Bargaining Agreement between the Arvin Union School District and the Arvin Teachers Association.

 

7.6   Presentation of response to AB1200 from Kern County Superintendent of Schools office. (No Action Necessary)

 

7.         7.7 Consider approval of Collective Bargaining Agreement between the Arvin Union School District and the Arvin Teachers Association effective July 1, 2007.

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved items 7.4, 7.5, 7.6 and 7.7 be tabled.

 

Classified Personnel

 

 

 

 

 

 

 

 

 

 

Classified Personnel

 

 

 

 

 

Personnel Administration

 

 

 

 

 

 

 

 

 

 

 

 

 

Items Tabled

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously  approved the second reading of the following board policies:

 

BP=Board Policy                AR=Administrative Regulation                 E=Exhibit

Series 9000: Bylaws of the Board

BB 9000  

Role of the Board

BB 9005

Governance Standards

BB 9010

Public Statement

BB 9011

Disclosure of Confidential/Privileged Information

BB 9100

Organization

BB 9110

Terms of Office

BB 9121

President

BB 9122

Secretary

BB 9123

Clerk

BB 9124

Attorney

BB 9130

Board Committees

BB 9140

Board Representatives

BB 9200

Limits of Board Member Authority

BB 9221

Recruiting New Board Members

BB 9222

Resignation

 

Second Reading -Board Policies 9000-9222

 

 

 

 

 

 

 

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya the board unanimously approved Board Policy BP/AR 5148.2 – Before/After School Program and BP 6190 – Evaluation of the Instructional Program.  Due to the timelines of these required policies, the first reading was waived.

 

BP/AR 5148.2 &

BP 6190 Board Policies

 

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya the board unanimously approved the Governing Board regular meeting location to be at the Arvin Union School District Office, 737 Bear Mountain Boulevard, Arvin, California for 2008.

 

Regular Meeting Location

 

 

 

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya the board unanimously approved the following two candidates to represent Sub Region 12-B in Kern County at the CSBA Delegate Assembly:  Holly Hart (Tehachapi USD) and incumbent Pamela Lochhead (Sierra Sands USD).

 

CSBA Delegate Assembly Election

 

 

 

Mrs. Kavanagh led a discussion regarding possible intradistrict school boundaries for the 08/09 school year. No action was taken.

 

School Boundaries

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the Service Agreement between Arvin Union School District and Global eRecyclers for monitor and computer recycling services for the term of 18 months from the date it is duly signed and agreed upon.

 

Global eRecyclers Contract

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved the Agreement for Special Services – Fiscal Budget Services between the Arvin Union School District and School Services of California, Inc. for the term of March 1, 2008 through February 29, 2009.

 

Special Services-Fiscal Budget Services

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved Change Order #CO-10 for El Camino Real Elementary School (main school and portables) in the amount of $2,874.00 as follows:

                Westmark Products Inc., BP 064-01                                                               ($825.00)

                D.M. Hoover Company, BP 096-01                                                   $825.00

                Coles Mechanical, BP 158-01                                                        $2,208.00

                A-C Electric Company, BP 160-01                                                     $666.00

 

ECR Change Order

#CO-10

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved Change Order #CO-C for El Camino Real Elementary School portables in the amount of $1,112.00 as follows:

                A-C Electric Company, BP 160-01                                                   $1,112.00

 

ECR Change Order – Portables - #CO-C

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya the board unanimously approved the following Interfund transfers:

TR971337 – KHSD Developer Fees                                                                $1,100.32

  TR972398 – Preschool fieldtrips – 1st and 2nd Qtr.                           $956.58

 

Interfund Transfers

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya the board unanimously approved the following Budget Fund transfers:

080001 – Result of 1st Interim Report                                                              $15,638,478.00 

080002 – Result of 1st Interim Report                                                              $20,916,657.12

080003 – Result of 1st Interim Report                                                                $2,565,676.00

080004 – Result of 1st Interim Report                                                                $1,531,418.10

080005 – Result of 1st Interim Report                                                                $2,498,767.98 

080006 – Result of 1st Interim Report                                                                $6,149,013.93

080007 – Result of 1st Interim Report                                                                $1,651,012.00

080008 – Result of 1st Interim Report                                                              $14,755,702.70

080009 – Reversal of TR 080001                                                                   $15,638,478.00 

080010 – Reversal of TR 080002                                                                   $20,916,657.12

080011 – Reversal of TR 080003                                                                     $2,565,676.00

080012 – Reversal of TR 080004                                                                     $1,531,418.10

080013 – Reversal of TR 080005                                                                     $2,498,767.98 

080014 – Reversal of TR 080006                                                                     $6,149,013.93

080015 – Reversal of TR 080007                                                                     $1,651,012.00

080016 – Reversal of TR 080008                                                                   $14,755,702.70

080017 – Result of 1st Interim Report                                                                   $944,059.28

080018 – Result of 1st Interim Report                                                                   $907,372.10

080019 – Result of 1st Interim Report                                                                   $915,979.72

080020 – Result of 1st Interim Report                                                                   $812,407.20

080021 – Result of 1st Interim Report                                                                   $747,249.00

080022 – Result of 1st Interim Report                                                                $2,404,530.65

080023 – Result of 1st Interim Report                                                                   $139,326.65

 

Budget Fund Tranfers

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Budget Fund Transfers

 

 

 

None

 

Board Reports

 

 

 

On motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously adjourned the meeting at 8:47 p.m.

 

Adjournment

 

 

 

 

 

 

 

Clerk                                                                                               Secretary