Minutes of
the Arvin Union School District Board of Trustees Regular Meeting held on July
17, 2007.
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The meeting was called to order by Mr. Stoner at
6:31 p.m. |
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Call to Order |
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Members Present: Mr. Bill Stoner, President Mr. Tim
Owens Mrs. Joycene Tarver, Clerk Mr. Angel Sumaya |
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Members Present
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Members Absent:
Mr. Fausto Sanchez |
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Member Absent |
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Staff Present:
Mrs. Jerelle D. Kavanagh, Interim Superintendent
Ms. Lynn Orong, Director of Fiscal Services Mrs. Olivia Esquivel, Administrative
Assistant |
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Staff Present |
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Others Present: |
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Others |
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Joe Covington, Ordiz-Melby Bill Melby, Ordiz-Melby Renee Goodwin, Colombo Construction Cathie Barraza, KCSOS Toni DelaRosa |
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Mr. Owens led the
pledge of allegiance. |
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Pledge of Allegiance |
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Mrs. Kavanagh
recommended moving items 8.6 and 8.9 (change orders CO-06 and CO-01) to
immediately follow the consent agenda.
She also recommended moving item 10 (closed session) ahead of
Administration Personnel. |
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Adoption of the Agenda |
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On
motion of Mr. Sumaya, seconded by Mrs. Tarver, the board unanimously approved
the minutes of the June 26, 2007, Regular Meeting. |
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Minutes |
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Mrs. Kavanagh reported
to the board that the electric power at El Camino Real is on. The El Camino School Office will be
temporarily located at Sierra Vista School.
She also shared with
the board initial housing development plans on Tejon Ranch that would impact
the district. Ms. Cathie Barraza,
with the Kern County Superintendent of Schools reported the progress made on
SAIT benchmarks. Significant progress
has been made. She acknowledged the
diligent work done on the master schedule and the amount of support to
teachers from coaches and administration.
The next review will be conducted in September. Ms. Lynn Orong
reviewed the Governmental Accounting Standards Board (GASB) 45
statement. The GASB45 statement
requires financial reporting of other post employment benefits. The district’s most recent actuarial
valuation determined the liability to be $22,227,229, as of July 1,
2006. |
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Reports and Communications- Superintendent SAIT Progress Report GASB Review |
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None |
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Communications from the public |
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On
motion of Mr. Sumaya, seconded by Mr. Owens, the board unanimously approved
the following consent agenda items. |
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Consent Agenda |
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Purchase
Order Numbers 080000 - 0800087 Bill Payment – 1, 2, 3, 4, 5, 6, 7 Payroll Numbers 1, 2, 3, 4 Interdistrict
Attendance Request for the 2007/2008 school year based on parent request.
(*indicates renewal) *Eric DeLaFuente Jr. – Grade 5
– Arvin to Lamont Interdistrict
Attendance Request for the 2007/2008 school year based on child care.
(*indicates renewal) Jeremiah I. Moreno – Kgn –
Arvin to DiGiorgio *Alexander Victoria – Grade 6
– Arvin to Lamont *Juan Ortega Jr. – Grade 5 –
Vineland to Arvin *Fabian Ortega – Kgn –
Vineland to Arvin Interdistrict
Attendance Request for the 2007/2008 school year based on employment.
(*indicates renewal) *Macy Bullard – Grade 1 –
Greenfield to Arvin Christian Bullard – Grade 4 –
Greenfield to Arvin Noah Bullard – Kgn –
Greenfield to Arvin Notice to Bid for Cafeteria
Dairy Products for 07/08 school year. |
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Purchase Orders Bill Payments Payroll Interdistrict – 07/08 Parent Employment Interdistrict – 07/08 Child Care Interdistrict – 07/08 Parent Employment Bid – Cafeteria Dairy |
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On motion of Mrs.
Tarver, seconded by Mr. Owens, the board unanimously approved Change
Order CO-06 from Ordiz-Melby for El Camino Real Elementary, totaling
$21,862.87. |
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Change Order CO-06 Ordiz-Melby |
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On motion of Mrs. Tarver,
seconded by Mr. Owens, the board unanimously approved Change
Order CO-01 from Dirt Worx, Inc. for Bear Mountain Elementary School Student
Drop-Off Project, totaling $2550.00. |
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Change Order CO-01 Dirt Worx |
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On
motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved Haven
Drive Middle School 2007/2008 Graduation Policy. |
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Graduation Policy |
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On motion of Mr. Sumaya,
seconded by Mrs. Tarver, the board unanimously approved the First
Quarterly Progress Report of Haven Drive Middle School SAIT Plan as given to
the Board of Trustees on April 17, 2007. |
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SAIT Plan Qtr. 1 Report |
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On motion of Mr. Sumaya,
seconded by Mrs. Tarver, the board unanimously approved the Second Quarterly
Progress Report of Haven Drive Middle School SAIT Plan. |
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SAIT Plan Qtr. 2 Report |
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On motion of Mr. Owens,
seconded by Mr. Sumaya, the board unanimously approved the following employment,
resignation, retirement, leave of absence, change of status, and termination: New
Staff: Mark House – SV 5th grade Liliana Martinez – SV Kgn (pending clearances) Carol Mehochko – SV 1st grade (pending
clearances) Jeffrey Boetto – SV 3rd grade Eusebio Andrade – BME 4th grade Sylvia Baeza – BME 6th grade (pending
clearances) Guadalupe Calderon – BME 4th grade Christie
Caldwell – BME 4th grade Maria
Duran - BME 3rd grade Courtney
Lancaster – BME Special Day Class Carolyn Lane –
BME 5th grade (pending clearances) Rosemarie Borquez – ECR 1st grade Susan Castle – ECR 2nd grade Michelle Davidson – ECR 6th grade Charlene Diaz
- ECR 2nd grade Melinda Havener – ECR 1st grade Magdalena Hernandez – ECR 6th grade
(pending clearances) Arcelia Herrera – ECR 5th grade
(pending clearances) Hilda Rodriguez – ECR 6th grade
(pending clearances) Celia Salcido – ECR RSP Joseph Andreotti – HD 7th History Mario Pena – HD 8th Language Arts Cecilia Reyes – HD Behavior Modification Class Stanton Sussberg – HD 7th Math Tammy Treadwell – HD 7th Language Arts 07
Summer Substitute Teachers: Guadalupe Calderon Maria
Duran Enereida
Benitez Charlene Tarver Carole
Rohde Kristin
Buckley Marc Mathiasen Diana
Zuniga Corey
Schmidt Jeff Bopp Celia
Salcedo Sylvia
Baeza Change
of Position: Jennifer Johnson – ELD Coordinator – effective
7/5/07 Additional
Assignment: Joanne Kleinendorst –Special Ed BTSA Support
Provider 07 Summer Sports Camp Coach Richard
Crawford Basketball Steve Hibbard Volleyball Larry
Sears Basketball Aurelio Reyna Volleyball Resignations: Yaneli Bravo-Ceja, HD Teacher – resigning
effective June 22, 2007 Linda Haight –SV Coach– retiring 6/2/07,
contingent on Golden Handshake |
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Certificated Personnel Certificated Personnel (cont.) |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Gabriela Tapia. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Mario Pena. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Tammy Treadwell. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Cecilia Reyes. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Maria Duran. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Courtney Lancaster. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Angie Buchanan. |
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Internship Permit |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the application
for a Provisional Internship Permit to California Department of Education on
behalf of Kevin Smith. |
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Internship Permit |
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On
motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved
employment, resignation, retirement, leave of absence, change of status, or
termination of the following classified staff for the 2006/07 school: New
Staff: Ana M. Delgado – 8 hr. Clerk – School Readiness Program – effective
6/25/07 Change
of Position: Sharon Gutierrez – HD 7-1/2 hrs Cafeteria Cook - effective 8/8/07 Graciela Valtierra – HD 7-1/2 hrs Cafeteria Cook/Baker - effective
8/8/07 Antonio Montelongo – SV Custodian Driver – effective 7/2/07 Ericka Ramos – SV Night Custodian – effective 7/2/07 Maria Valles – HD 7-1/2 hrs Cafeteria Helper – effective 8/8/07 Paulino Cruz – FRC Family Advocate – effective 7/2/07 Resignations: Lucy Moreno – BME AfterSchool Instructional Aide – effective 6/30/07 Alicia Carrera – SV AfterSchool Coordinator – effective 07/08 school
year |
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Classified Personnel |
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On
motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved
employment, resignation, retirement, leave of absence, change of status, or
termination of the following administrative staff: Resignations: Lynn Orong –
Director Fiscal Services – resigning effective 7/31/07 |
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Administrative Personnel |
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The
Board went into closed session at 8:18 p.m. to discuss administrative
contracts. |
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Closed Session |
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The
board reconvened at 8:23 p.m., and the following action was taken: |
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Reconvene |
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On
motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved
the Amendment to Contract of Employment for Assistant
Superintendent/Curriculum. |
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Assistant Superintendent Contract |
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On
motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved six
additional work days in July 2007 only for the Director of Special Education
and Director of Student Support Services. |
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Special Education/ Support Services Additional
Work Days |
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Mrs. Kavanagh presented to
the board the Williams
Settlement Uniform Complaint Quarterly Report. No complaints were received. |
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Williams Qtrly .Report |
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On motion
of Mr. Sumaya, seconded by Mr. Owens, the board unanimously approved a
special board meeting scheduled for Tuesday, August 14, 1007, at 5:00 p.m.,
to conduct a public hearing and consider approval of the School Facilities
Needs Analysis. |
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Special Board Meeting |
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The
first reading of the following board policies were reviewed: BP=Board Policy AR=Administrative Regulation E=Exhibit Series 6000:
Instruction: 6145 – 6161.3 BP 6145 Extracurricular
and Cocurricular Activities BP/AR 6145.2 Athletic Competition BP/AR 6145.5 Student Organizations and Equal Access BP 6145.8 Assemblies and Special Events BP 6146.5 Elementary/Middle School
Graduation Requirements BP/AR 6151 Class Size BP 6152 Class Assignment BP/AR/E 6153 School Sponsored Trips BP/AR 6154 Homework/Makeup Work BP/AR 6158 Independent Study BP/AR 6159 Individualized Education Program BP/AR 6159.1 Procedural Safeguards and Complaints for
Special Education BP/AR 6159.2 Nonpublic Nonsectarian School and Agency
Services for Special Education BP/AR 6159.3 Appointment of Surrogate Parent for Special
Education Students AR 6159.4 Behavioral Interventions for Special
Education Students BP 6161 Equipment, Books and Materials BP/AR 6161.1 Selection and Evaluation of Instructional
Materials BP6161.11 Supplementary Instructional
Materials BP 6161.2 Damaged or Lost Instructional
Materials BP 6161.3 Toxic Art Supplies |
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Board Policies |
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On
motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the
following board policies: Due
to the timelines of these required policies, the first reading was waived. BP
1312.2 Complaints Concerning
Instructional Materials BP/AR
1312.3 Uniform Complaint Procedures AR/E
1312.4 Williams Uniform
Complaint Procedures |
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Board Policies |
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On motion of Mrs. Tarver,
seconded by Mr. Owens, the board unanimously approved the closure
of County Treasury Fund Account 80095 “Arvin-Em Domain – Fan Fan Huang” and
moving the fund balance into Fund 25 “Capital Facilities fund” County Treasury
Fund Number 80304 “Arvin Union School Developer Fees”. |
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Arvin Em Domain |
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On motion of Mr. Owens, seconded
by Mr. Sumaya, the board unanimously approved the Food Services Agreement
between the Kern County Superintendent of Schools and the Arvin Union School
District for the 2007/08 school year to service two county special education
classes. |
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KCSOS Food Service Agreement |
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On motion of Mrs. Tarver,
seconded by Mr. Sumaya, the board unanimously approved the 2007 Summer
Seamless Feeding Program at Bear Mountain Elementary School. |
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2007 Summer Seamless Feed |
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On
motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved
the following budget transfers for year end June 30, 2007. TR
700041 Lottery Restricted
(revenue adj.) $ 27,830.00 TR
700042 School based (line
item adj.) $
104,150.00 TR
700043 Addt’l EIA (revenue
and line item adj.) $6,566,086.79 TR
700044 School Facilities
Fund Budget $9,175,184.00 |
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Budget Transfers |
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On
motion of Mr. Owens, seconded by Mr. Sumaya, the board unanimously approved
the following inter fund transfers for year end June 30, 2007. TR
974066 Repayment of Temporary
loans $261,423.94 TR
974240 Temporary Loan to
Preschool $5,918.00 TR
974286 Vehicle Use
cafeteria $453.96 TR
974368 Correct PV 70117828 $32.85 |
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Interfund Transfers |
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On
motion of Mrs. Tarver, seconded by Mr. Sumaya, the board unanimously approved
the purchase of a Chevy Colorado Truck for the MOTS department in the amount
of $12,080.81 from Three-Way Chevrolet Co. |
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Truck Purchase |
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On
motion of Mr. Sumaya, seconded by Mr. Owens, the board unanimously approved
the Preventive Maintenance and Lubrication Service Agreement between CNE
Certified Maintenance Company and the Arvin Union School District in the
amount of $1,000.00 for the 2007/2008 school year for Special Education Bus
Lifts. |
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CNE Certified Maintenance |
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None |
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Board Member Reports/Future Agenda |
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On motion of Mrs. Tarver, seconded by Mr. Sumaya,
the board unanimously adjourned the meeting at 9:02 p.m. |
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Adjournment |
Clerk Secretary