Minutes of the Arvin Union School
District Board of Trustees Regular Meeting held on June 24, 2008.
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The meeting was called to order by Mr. Stoner at
6:31 p.m. |
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Call to Order |
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Members Present: Mr. Bill Stoner, President Mrs. Virgie Witte Mrs. Joycene
Tarver, Clerk
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Members Present
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Members Absent:
Mr. Tim Owens, Mrs. Hilda Sumaya |
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Members Absent |
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Staff Present:
Mrs. Jerelle Kavanagh, Superintendent
Mrs. Marilyn Thompson, Assistant Superintendent
Mrs.
Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District
Receptionist Mrs. Olivia Esquivel,
Administrative Assistant Mr. Chris Davis, District
Accountant Mrs. Toni Pichardo, Sierra Vista School
Secretary, CSEA President Mr. Dan Gyll, Haven Drive Teacher Mr. Rey Ramos, Haven Drive Custodian/Driver Mr. Jose Garcia, Warehouse Clerk Mrs. Adelia Hudson, Sierra Vista
Teacher Mr. Ryan Culberson, Haven Drive
Teacher Mr. Luis Carmona, District Family
Advocate Mrs. Regina Padilla-Bohanon,
Director of Food Services Mr. David Zamarron, Director of
Maintenance, Operations, Transportation & Safety |
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Staff Present |
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Others Present:
Ms. Cathie Barraza, KCSOS School Assistance and Intervention Team
Leader; Mr. Jeff Kirby, CSEA Representative; Mr. Lennard Cuenco, Caldwell Flores Winters;
Mr. Chris Hine, Schools Legal Services; Timoteo Prado; Guadalupe Ramirez;
Rosalba Lopez; Dalia Villalon; Maria Ortiz; Paola Fernandez; Maria C. Hernandez; Nicolas Gonzalez; Ysabel
Gonzalez, Guadalupe Hernandez. |
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Others |
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Mrs. Kavanagh asked
the board to adopt the agenda with the following changes: Item
7.3 - “Consider approval of bus routes for the 2008-2009 school year” will be
informational only, no action will be taken. Item
10 - “Closed Session”. It may be
necessary to call for a recess before closed session if Mr. Hine has not arrived
at that time. He had to attend the
Lamont School District’s board meeting which also began at 6:30 p.m.. |
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Adoption of the Agenda |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the minutes of the May 20, 2008 Regular Board Meeting. |
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Minutes – Approved |
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Mrs. Kavanagh greeted
the board and introduced new staff that was in attendance; Mr. Chris Davis,
District Accountant and Mrs. Ludim Llanes, District Receptionist. Mrs. Kavanagh took a
few minutes to give a brief update on the progress of a couple of projects in
the district. Continued work is being
done regarding the TRANs loan process with Piper Jaffrey which will aid in
the cash flow difficulties that may occur if the state defers its payments to
the districts. The Sierra Vista re-roofing
project is progressing as expected. Mrs. Kavanagh then
introduced Mr. Lennard Cuenco who is a Financial Consultant with Caldwell
Flores Winters. Mr. Cuenco gave an
overview of the history the district has had with Caldwell Flores Winters
since 2003 and also their options should they consider the Issuance of the
next Series of Bonds. Should the board decide to sell district bonds there
could be a cost saving factor in the amount of $500,000. Mrs. Thompson
introduced Cathie Barraza, Kern County Superintendent of Schools Office,
School Assistance and Intervention Team Leader. Mrs. Barraza reviewed the Quarterly SAIT 5th
Progress Report for Haven Drive. Since
the last report there are fewer action steps that need to be fulfilled. Mrs. Barraza led a discussion with the
board while answering their questions.
She did share her concerns regarding encouraging teachers to stay on
track and focus on bringing the partially fulfilled status areas to
substantially fulfilled status. Mr. Stoner gave
opportunity at this time to the members of the public to address the board regarding
items of interest within the board’s jurisdiction. Mr. Dan Gyll, Haven
Drive Language Arts Teacher for eleven years, addressed the board regarding
the SAIT report that was given earlier.
He strongly felt that students in this program were being advanced to
higher proficiency levels before they were ready. He felt the testing criteria for passing
was too low at 40%. Ms. Maria Hernandez
of 444 Tucker Street and also a member of the United Neighbors of Arvin
addressed the board insisting installation of water filters at each school
site. She shared at the last board
meeting of May 20, 2008 the audience was told that water filters would not be
installed. She asked the board to
please reconsider her request for the health of the children of Arvin. Ms. Ysabel Gonzalez
of 7408 Laurel Street and a supporter for the United Neighbors of Arvin
shared that she is not satisfied with the decision the board has made not to
install water filters. She requested a
written letter from the board stating why they will not install the
filters. She shared that the United
Neighbors of Arvin support the board and are willing to help, but together
they will continue to ask for the filters. Ms. Guadalupe
Hernandez of 157 Fallbrook. She shared
with the board that on April 15th a petition was turned into the
board to have the filters installed but it was denied. She then shared that the neighboring
Vineland School District honored their request by installing ten filters at a
cost of $65.00 each, and asked the board to reconsider the request to install
filters in the Arvin schools. Ms. Rosalba Lopez of
Fallbrook Street pleaded with the board to reconsider the installation of
water filters for the safety of her four children. With permission from the
president, Ms. Lopez proceeded to distribute a letter from the Dolores Huerta
Foundation supporting this cause. Ms. Dalia Villalon of
322 Ives Court addressed the board about a different concern. She explained she has a daughter who
attended Bear Mountain Elementary this past year in the fifth grade, however
with the boundary changes her daughter would be changing to Sierra Vista Elementary
in the fall of 2008. She asked the board if transportation would be provided
to Sierra Vista Elementary. Mrs. Kavanagh
informed the audience that the district would prepare a written response for
the July 15, 2008 board meeting to the water filter request. |
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Reports and Communications - Mrs. Kavanagh Mrs. Thompson Reports from the public Mr. Gyll Ms. M. Hernandez Ms. Gonzalez Ms. G. Hernandez Ms. Lopez Ms. Villalon Mrs. Kavanagh |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the following consent agenda items. |
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Consent Agenda |
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Purchase
Order Numbers 081037 – 081089 Payments
– 114, 115, 116, 117, 118, 119, 120, 121, 122, 123, 124, 125, 126, 127, 128,
129, 130 Payroll
Numbers 45, 46, 47, 48 Interdistrict
Attendance Requests for the 2008/2009 school year based on child care.
(*indicates renewal) Maria
H. Garcia – Grade 1 – Arvin to Panama
Interdistrict
Attendance Requests for the 2008/2009 school year based on parent employment.
(*indicates renewal) *Brittany
Brockman – Grade 8 – Arvin to Lamont *Kelsey Brockman – Grade 6 –
Arvin to Lamont *Eric De La Fuentes - Grade 6 –
Arvin to Lamont Dwight Hill – Grade 8 – Arvin to
Lamont Melenie Medina – Kgn – Arvin to
Lamont Aaliyal M. Mohamed – Kgn – Arvin
to DiGiorgio Ali J. Mohamed – Grade 1 – Arvin
to DiGiorgio *Alinan Rivera – Grade 1 – Arvin
to Vineland *Aubriann Rivera – Grade 3 –
Arvin to Vineland Vincent P. Zapata – Grade 5 –
Arvin to DiGiorgio |
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Purchase Orders Bill Payments Payroll Interdistrict – 08/09 Child Care Interdistrict – 08/09 Parent Employment |
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The
board went into closed session at 7:20 p.m. to consider matters related to a
student expulsion. They reconvened at 7:28 p.m. and the following action was
taken. |
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Closed Session |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the expulsion of Student #K: 2007/2008 until the January 2009 semester. |
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Student #K:2007/08 |
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On motion
of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved the
2008/2009 Consolidated Application for Funding Categorical Aid Programs (Part
I). |
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Con Application (Part l) |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the adoption of Harcourt Brace as the math textbook series for grades K – 6. ·
Core Text – Grade K – 6 ·
Momentum Math Intensive Intervention
– Grade 4 - 6 |
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Harcourt Brace Math Adoption |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the adoption
of McDougal Littell as the math textbook series for grades 7 & 8. ·
Core Text (Algebra 1) Larsen,
Algebra Readiness, Intensive Intervention – Grade 8 ·
Core Text (Course 2) Larsen,
Momentum Math Intensive Intervention – Grade 7 |
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McDougal Littell Math Adoption |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the Memorandum
of Understanding for County Level Educational Services for K-6 Students
between the Kern County Superintendent of Schools Office
and the Arvin Union School District. |
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MOU K-6 County Level Education Services |
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On
motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved
the Instructional Media Services Agreement 2008-2009 between the Kern County
Superintendent of Schools Office and the Arvin Union School District. |
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Instructional Media Services Agreement |
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After
a brief discussion regarding the 2008-2009 Haven Drive Middle School
Graduation Policy the
board of trustees agreed to table this item for further review and
reconsidered for approval at the July 15, 2008 board meeting. |
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Tabled
– Haven Drive Graduation Policy |
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On motion of Mrs. Witte,
seconded by Mrs. Tarver, the board unanimously approved the
Subscriber Agreement between Axiom Management Advisors & Consultants and
the Arvin Union School District to provide online School Site Plans. The term of the Agreement shall be from the
date of approval until June 30, 2009. |
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Axiom Agreement for School Site Plans |
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On motion of Mrs. Witte,
seconded by Mrs. Tarver, the board unanimously approved Resolution
#14:2007/2008 – Arts and Music Block Grant (6760) District Plan. |
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Res.#14:07/08 - Arts and Music
Block Grant (6760) |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the recommended list of obsolete technology equipment to be discarded. Laptops:
item #3387, 2955, 3898, 3747, 3221, 3885, 3892, 3903, 3387 Samsung
Printers: item #3564, 2895, 2941, 2889, 2951, 3612, 3562, 3624, 3578, 3652,
3691, 3185, 3723 Projectors:
item #3568, 3646, 3572, 3628, 3586, 3729, 3576, 476, 4846, 3622, 3614, 3496,
4797, 2809, 4170, 1132, 1176,2939, 2980, 7108, 23, 57, 492, 908, 1013, 1155,
1982, 2447, 2533, 2926, 2975, 2991, 2998, 3099, 3161, 3167, 3236, 3285, 3297,
3433, 3459, 3472, 3495, 3496, 3502, 3505, 3582, 3590, 3654, 3852, 3867, 4124,
4207, 4696, 4760, 4795, 4797, 7008, 3205 |
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Obsolete Technology Equipment |
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On motion of Mrs. Tarver,
seconded by Mrs. Witte, the board unanimously approved the 2008-2009
contract between the Kern County Superintendent of Schools Office and the
Arvin Union School District, who is a member of the Kern County Consortium
SELPA. |
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08/09 KC Consortium SELPA |
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On motion of Mrs. Witte,
seconded by Mrs. Tarver, the board unanimously approved the
2008/2009 Contract Local Agreement for Child Development Services for State
Preschool Pre-Kindergarten Resource contract Number CPRE-8081, Project Number
15-6331-00-8 in the amount of $449,944.00. |
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State Preschool Contract CPRE-8081 |
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On motion of Mrs. Tarver,
seconded by Mrs. Witte, the board unanimously approved Resolution
#16:2007/2008 to authorize the designated personnel to sign contract
documents regarding the 2008/2009 Contract Local Agreement for Child
Development Services for State Preschool Pre-Kindergarten Resource contract
Number CPRE-8081, Project Number 15-6331-00-8 in the amount of $449,944.00. |
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Res.#16:07/08-Authorized signatures for State Preschool |
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On motion of Mrs. Witte,
seconded by Mrs. Tarver, the board unanimously approved the
2008/2009 OARS Software License Agreement between Database Depot, Inc., a
corporation of the State of California doing business as Red Schoolhouse
Software and the Arvin Union School District. |
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08/09 OARS Software License Agreement |
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On motion of Mrs. Tarver,
seconded by Mrs. Witte, the board unanimously approved the following employment,
resignation, retirement, leave of absence, change of status, and termination
of the following certificated staff for the 2007/2008 and 2008/2009 school
year: Summer Sports Camp: Larry
Sears – Basketball Steve
Hibbard - Volleyball 2008-2009 BTSA Support Provider: Charlie
Haycock Devon Witte Debbie Vietti Janet Barajas Karen
Davis Nikki
Escobar Carol Bruemmer Eileen Munoz Kim
Painton Aurelio
Reyna Kimberly Teague Resignations: Kelly Marin – SV 5th Grade Teacher – resigned effective May
31, 2008 |
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Certificated Personnel |
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On motion of Mrs. Tarver,
seconded by Mrs. Witte, the board unanimously approved Resolution
#13:2007/2008 – First Time CBEST Waiver for 30-Day Substitutes. |
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Res.#13:07/08-CBEST Waiver |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
a
Leave of Absence request from Ryan Moreau for the 2008-2009 school year. |
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Ryan Moreau-leave of Absence |
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On
motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved
employment, resignation, retirement, leave of absence, change of status, or
termination of the following classified staff for the 2007/08 school year: New Staff: Ludim
Llanes – District Receptionist/Secretary – effective 6/2/08 Additional Assignments: Amaris
Rangel – Technology Assistant 2008 Temporary Summer Custodians: Petra
Acosta Baltazar
Felix Maria Meza Leticia Pantoja Resignations: Ericka
Ramos – Summer Special Ed. Transportation Aide – effective June 13, 2008 |
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Classified Personnel |
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On motion
of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved a
Medical Leave of Absence request dated May 15, 2008 from Monica Franetovich
for the remainder of the 07/08 school year. |
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Monica Franetovich – Medical Leave of Absence |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the amendment to the Superintendent’s contract, workdays only, elimination of
paid vacation days. |
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Superintendent’s Amended Contract |
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On motion of Mrs. Witte,
seconded by Mrs. Tarver, the board unanimously approved the following board
policy. BP=Board Policy AR=Administrative Regulation E=Exhibit AR 5123 –
Students/Promotion/Acceleration/Retention |
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Board Policy- AR 5123 |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the Technology Services Agreement for the 2008/2009 school year between the
Arvin Union School District and the Kern County Superintendent of Schools
Office. |
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08/09 Technology Service Agreement |
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Tabled
item 7.3 Consider approval of bus routes for the 2008-2009 school year. Mr. Zamarron gave a proposal for changes to
the 2008/2009 bus schedule and walking areas for K-8 students. After a discussion considering alternate
plans it was decided this item would be revisited at the next board meeting. |
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Tabled –
Bus Routes |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the additional authorized signature for the district: Chris Davis. |
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Authorized
District Signature |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
to increase the following cafeteria prices for the 2008/2009 school year. Student
Paid - From $1.00
to $1.75 Adult
- From
$2.75 to $4.00 |
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08/09 School Lunch Prices |
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On
motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved
to extend the contract
with Foster Farms to provide dairy and dairy products to the Arvin Union School
District effective from July 1, 2008 through June 30, 2009. |
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Foster Farms Dairy Products Contract |
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A
public hearing was opened at 9:28 p.m. to allow for public comments regarding
the 2008/2009 Adopted Budget. No
comment, therefore the hearing was closed at 9:46 p.m. During this time
Olivia Esquivel, Administrative Assistant, and Chris Davis, District
Accountant, gave an overview of the
2008/2009 Adopted Budget. |
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Public Hearing – 08/09 Adopted Budget |
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On motion of Mrs. Tarver,
seconded by Mrs. Witte, the board unanimously approved the
Adopted Budget for the fiscal year 2008/2009. |
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Approval – 08/09 Adopted Budget |
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Mrs.
Kavanagh reported to the Board the SISC Investment Pool Statement for the
period from January 1, 2008 to March 31, 2008. No action was necessary. |
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SISC Investment |
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On
motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved
the Piggy Back Bid award for School Furnishings, Office Furnishings and
Accessories – Bid Number 08-04-A4554 to Sierra School Equipment Company, 1911
Mineral Court, Bakersfield, California 93380-0667. |
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Piggy Back Bid Award – Sierra School Equipment |
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On
motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved
the contract with The Omni Group to provide tax compliance services for the
district’s 403(b) tax deferred investment programs. The cost is $30.00 per participant per year
(approximately $3,000.00). |
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The Omni Groups 403(b) Contract |
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On
motion of Mrs. Witte seconded by Mrs. Tarver, the board unanimously approved
the Agreement ARDA 2008-2009 between the Arvin Union School District and the
Arvin Community Redevelopment Agency for $25,000 towards the demolition of
blighted property owned by the district. |
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Arvin Community Redevelopment Agency Agreement |
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On motion of Mrs. Tarver,
seconded by Mrs. Witte, the board unanimously approved Change Order #CO-11 with
A-C Electric Company, BP 160-01, for El Camino Real Elementary School
(Building “B”, Room 118) in the amount of $660.00. |
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El Camino Real CO#-11- A-C Electric |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
Resolution #17:2007/2008 – Regarding Level I – School Facilities Fees. The fees increased from $.27 to $.30 for
commercial building and $1.71 to $1.93 for Residential building. |
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Res.#17:07/08 – Level I School Facilities Fees |
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On
motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved
the following Budget transfers: 080035 - Year
End Update $ 652,162.45 080036 – Year
End Update $ 80,484.36 080037 – Year End
Update $3,508,326.66 |
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Budget Transfers |
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It
was discussed to consider adding the installation of water filters to a
future meeting agenda, possibly in August of 2008 with a response letter for
the July 2008 meeting. |
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Board Reports |
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The
board went into closed session at 10:02 p.m.
Upon reconvening at 10:32 p.m. no action was taken. |
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Closed Session |
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On motion of Mrs. Witte, seconded by Mrs. Tarver,
the board unanimously adjourned the meeting at 10:33 p.m. |
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Adjournment |
Clerk Secretary