Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on August 19, 2008.

The meeting was called to order by Mr. Stoner at 6:33 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mr. Tim Owens Mrs. Joycene Tarver, Clerk		Members Present

Members Absent: Mrs. Virgie Witte, Mrs. Hilda Sumaya		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Angelica Salinas, Sierra Vista Principal Mrs. Laurie Bowden, Sierra Vista Vice Principal Ms. Aurora Moran, Bear Mountain Principal Ms. Melanie Meadows, Bear Mountain Vice Principal Mrs. Georgia Rhett, El Camino Real Principal Mr. David Bowling, Haven Drive Principal Mr. Gayle Hui, Haven Drive Vice Principal Mr. Ryan Culberson, Haven Drive Teacher Mrs. Elena Medina, Haven Drive Teacher Mrs. Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District Receptionist Mrs. Toni Pichardo, Sierra Vista School Secretary, CSEA President Mr. David Zamarron, Director of Maintenance, Operations, Transportation & Safety Mr. Rey Ramos, ECR Custodian/Driver Mr. Jose Garcia, Warehouse Assistant Mrs. Amanda Torres, Haven Drive Instructional Aide		Staff Present

Others Present: Maria I. Gomez, Francisca M., Rosa Sierra, Timeteo Prado, Amelia Salas, Maricela Gomez, Maria Casas, Maria Gil, Clara Lopez, Grasiela Vargas, Carmela Morales, Maria Garcia, Elda Garcia, Ermila Hernandez, Anadelia Mosqueda, Ma. Lourdes Jaime, Maria Hernandez, Nicolas Gonzalez, Erika Madrigal, Esmeralda Dorado, Juan Jualos, Miguel Martinez, Aida Pineda, Roman Gracia, Tammy Jimenez, Diana Zavala, Maria G. Gomez, Martha Jimenez.		Others

Mrs. Kavanagh asked the board to adopt the agenda with the following changes: 8.1 Consider update of bond Oversight Committee Members. Add Maria Montero Exclude Jerelle Kavanagh and Chris Davis		Adoption of the Agenda

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the minutes of the July 15, 2008 Regular Board Meeting.		Minutes – Approved

Mrs. Kavanagh greeted the board and provided each member a folder with site information for the 2008/2009 school year including staff rosters, campus maps and campus bell schedules. She also extended an invitation to the board to attend the California School Board Association Annual Conference, December 4 – 6, 2008 in San Diego, California. Mrs. Kavanagh gave a brief summary of student enrollment for the beginning of the new school year indicating enrollment was up approximately 100 students from the 07/08 start of school. She also shared the district had their annual Williams Visit on August 19, 2008 at Sierra Vista Elementary and Bear Mountain Elementary. The visit was to inspect text book availability and facilities. Mrs. Kavanagh also reported there was no progress on the settlement of the state budget. She, Chris Davis, Olivia Esquivel and Marilyn Thompson are planning to attend an update meeting as soon as it is announced. She also informed the board the Bond sale went well; the district’s rating improved from BBB+ to A. The sale date was August 14, 2008 and Mr. Lennard Cuenco will be attending the September 16, 2008 board meeting to review the entire process. Lastly Mrs. Kavanagh had the privilege to present plaques to two district administrators, Ms. Aurora Moran and Mrs. Angelica Salinas, for completing the AB430 Principal Training Program through the Kern County Superintendent of Schools. Mrs. Thompson gave an overview of the STAR Testing, reporting there was overall growth in grades 2 through 8. She also reported the SAIT program has been very successful at Haven Drive Middle School and is hopeful Haven Drive will be exited from the program this year. Mr. Roman Gracia addressed the board with concerns of transportation being eliminated to families living at Schipper and Sycamore who attend El Camino Real Elementary. He felt it is very dangerous for the students to walk across Sycamore to El Camino Real with the high volume of traffic on Sycamore. He asked the board to consider adding a bus stop for those students. Mrs. Maria Casas thanked the board for providing transportation for the families living at Schipper and Sycamore for the 2007/2008 school year but would like the board to consider reinstating the same stop for those students for the 2008/2009 school year. Mrs. Tammy Jimenez also addressed the board with the same concern to please provide transportation for students who live at Schipper and Sycamore and attend El Camino Real Elementary.		Reports and Communications - Mrs. Kavanagh Reports and Communications - Mrs. Thompson Reports from the public

Mr. Stoner asked for an explanation of Consent Agenda item 4.6 – RIF “Reading is Fundamental”. Mrs. Kavanagh explained it was a book donation program to Migrant children. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the following consent agenda items.		Consent Agenda

Purchase Order Numbers 090035 – 090165 Payments – 4, 5, 6, 7, 8, 9 Payroll Numbers 5, 6, 7, 8 Interdistrict Attendance Requests for the 2008/2009 school year based on child care. (indicates renewal) Reymundo Torres – Grade 8 – Vineland to Arvin Esmeralda Tapia – Grade 1 – Vineland to Arvin Henio Tapia – Grade 6 – Vineland to Arvin Joaquin Tapia – Grade 2 – Vineland to Arvin Ariana Mendez – Kgn – Vineland to Arvin Angeles Moreno – Grade 7 – Vineland to Arvin Diana Moreno – Grade 4 – Vineland to Arvin Jorge Moreno – Kgn – Vineland to Arvin Andrea Pantoja – Grade 5 – Panama to Arvin Elias Sierra – Grade 4 – DiGiorgio to Arvin Ricardo Coatl – Grade 1 – Fairfax to Arvin Lizbeth Perez – Grade 3 – Arvin to Lamont Israel Perez – Grade 1 – Arvin to Lamont Francisco Ojeda – Grade 7 – Arvin to DiGiorgio Alexander Victoria – Grade 7 – Arvin to Lamont Dalinda Altamirano – Grade 2 – Arvin to DiGiorgio Jackie Altamirano – Grade 8 – Arvin to DiGiorgio Alejandro Sanchez - Grade 7 - Arvin to Vineland Vincent Vargas – Grade 7 – Arvin to Vineland Patricia Cardenas – Grade 5 – Arvin to Vineland Andrea Cardenas – Grade 8 – Arvin to Vineland Vincent Cardenas – Grade 1 – Arvin to Vineland Interdistrict Attendance Requests for the 2008/2009 school year based on parent request. (indicates renewal) Diana Lopez – Grade 7 – Vineland to Arvin Dagaberto Lopez – Grade 4 – Vineland to Arvin Daniel Lopez – Grade 2 – Vineland to Arvin Vanessa Galvan – Grade 6 – Arvin to DiGiorgio Zoe Altamirano – Grade 1 – Arvin to Lamont Sophia N. Hernandez – Grade 5 – Arvin to DiGiorgio Sebastian A. Hernandez – Grade 5 – Arvin to DiGiorgio Interdistrict Attendance Requests for the 2008-2009 school year based on parent employment. (indicates renewal) Kristin Pumphrey – Grade 5 – Fairfax to Arvin Jason Pumphrey – Grade 3 – Fairfax to Arvin Molly Pumphrey – Kgn – Fairfax to Arvin Allan Parra – Grade 1 – Greenfield to Arvin Intradistrict Attendance Request for the 2008/2009 school year (indicated renewal) Jessica Villarreal – Grade 5 – BME to SV Devalynn Penaloza – Kgn – BME to SV Baltazar Penaloza – Grade 1 – BME to SV Alexis Iturralde – Grade 3 – BME to SV Ulises Iturralde – Grade 1 - BME to SV Cassandra Samaniego – Grade 6 - BME to SV Alexandro Ruiz – Grade 6 – SV to ECR Jesse Ruiz – Grade 2 – SV to ECR Nancy Ruiz – Grade 2 – SV to ECR Nickolaus Kramer – Grade 5 – SV to ECR Christopher Kramer – Grade 2 – SV to ECR Miguel Angel Baeza – Grade 5 – SV to BME Carlos David Baeza – Grade 1 – SV to BME Jacob Gonzalez – Grade 1 – SV to BME Esmeralda Gonzalez – Kgn – SV to BME Harrison Gama – Kadrmas – Grade 4 – ECR to BME Vanessa Gama-Kadrmas – Grade 3 – ECR to BME *Ariel Rae Machado – Grade 6 – SV to BME Brian Sanchez – Grade 4 – BME to SV Rosa Isabel Sanchez – Grade 2 – BME to SV Esmeralda Gallardo Perez – Grade 4 – BME to SV Jasmine Perez – Grade 2 – BME to SV Janet Rocha – Grade 2 - SV to BME Omar Rocha – Kgn – SV to BME RIF “Reading is Fundamental” Agreement with the Arvin Union School District for licensee to operate Books for Ownership service for three sites serving a total of approximately 674 students.		Purchase Orders Bill Payments Payroll Interdistrict – 08/09 Child Care Interdistrict – 08/09 Parent Request Interdistrict – 08/09 Parent Employment Intradistrict – 08/09 Intradistrict – 08/09 RIF Agreement

The board went into closed session at 6:56 p.m. to consider matters related to re-admitting an expelled student. Upon reconvening at 7:05 p.m. the following action was taken. The motion to consider approval to re-admit Student #F:2007/2008 dies for lack of motion.		Closed Session Student #F:2007/2008

On Motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously ratified the Agreement for Special Services – Consultation Services between the Arvin Union School District and School Services of California, Inc. for the period commencing June 1, 2008 and terminating December 31, 2008.		Special Services-Consultation Services Agreement - SSC

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2008/2009 school year: New Staff: Shawna Rohatsch – Sierra Vista Teacher – Grade 5 Michele Montesdeoca – Sierra Vista Teacher – Grade 5 Tracy Sneed – Sierra Vista Teacher – Grade 6 David Chavez – Bear Mountain SDC Teacher – Grade 6 Norma Beiber – El Camino Real Teacher – Grade 2 Laura Fuller – Haven Drive Math Teacher – Grade 7 Amelia Salazar – Haven Drive Language Arts Teacher – Grade 8 Toni Verdin – Haven Drive Math Intervention Teacher Maria Almaraz – District Psychologist Larry Stromberg – Haven Drive Science Teacher– Grade 8 Tracey Fedak – Haven Drive Language Arts Teacher – Grade 7 Resignations: Steve Hibbard – Haven Drive Social Science Teacher – resignation contingent upon the hiring of a replacement		Certificated Personnel

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the submission of application for a Provisional Internship Permit to California Department of Education on behalf for Tracey Fedak – 7^th Grade Language Arts Teacher at Haven Drive Middle School.		Tracey Fedak – PIP Application

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the request from Sarah Cabral, El Camino Real 4^th Grade Teacher, to extend her maternity leave through September 19, 2008 allowed by the Family Medical Leave Act.		Sarah Cabral – Family Medical Leave

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2008/09 school year: New Staff: Daniel Juarez – Migrant Outreach Tutor Sarai Garcia – El Camino Real After School On – Site Coordinator Resignations: Monique N. Sanchez – Haven Drive Instructional Aide – resigned effective 7/18/08 Griselda Martinez – Bear Mountain Instructional Aide – resigned effective 7/20/08 Juliana Garcia – A.M. Transportation Aide – resigned effective 7/24/08		Classified Personnel

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved a Special Board Meeting to be held on Tuesday, September 9, 2008 at 5:30 p.m. in the District Office Board Room to consider approval of the 2007/2008 Unaudited Actuals.		September 9, 2008 – Special Board Meeting

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following list of vehicles as obsolete from the district transportation fleet. #10 – 1990 Ford Mini Bus – ID 1018537 #16 – 1988 Ford Van – ID 92508 #22 -1987 Dodge Wagon – ID 78215 #24 – 1974 International Dump Truck - ID 353717 #32 – 1993 Ford Van – ID 373724		Obsolete District Vehicles

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the update of the Bond Oversight Committee Members as follows: Tom Burke Judy Chase Scott Gurnett Maria Montero Ken Randolph Kelvina Sambula Raymond Kincy		Bond Oversight Committee Members

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously ratified Arvin Union School District’s bid process for demolition work of the properties next door to the district office; 627, 629 and 635 Bear Mountain Boulevard, Arvin, CA.		Demolition Work Bid Process

On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously ratified Change Order CO-D submitted by Ordiz Melby Architect. Total additions and deductions on this change order is $.00: BP #029-01 - Rudy’s Landscape for $4,518.08 and BP #160-01 – A-C Electric Co. in the amount of -$4518.08.		CO-D El Camino Real Portables

A public hearing was opened at 7:23 p.m. to allow for public comments regarding the School Facilities Needs Analysis and Adoption of Alternative School Facility Fees for the Arvin Union School District. Mrs. Kavanagh provided to the board bound copies of the Justification Study for Residential and Commercial Development School Fees and School Facilities Needs Analysis Reports for new construction. The hearing closed at 7:30 p.m. The following action was taken.		Public Hearing – SFNA and School Facility Fees

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Resolution #2:2008/2009 School Facilities Needs Analysis (SFNA) and Adoption of Alternative School Facility Fees for the Arvin Union School District.		Res.#2:08/09 SFNA & School Facility Fees

The Board asked to be kept updated on the State Budget.		Board Reports

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 7:35 p.m.		Adjournment

Clerk Secretary