Arvin Union School District
737 Bear Mountain Boulevard
Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on January 20, 2009.
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The meeting was called to order by Mr. Stoner at 6:30 p.m. |
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Call to Order |
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Members Present: Mr. Bill Stoner Mr. Albert De Leon Mrs. Joycene Tarver Mrs. Anabel Rubio Mr. Tim Owens |
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Members Present |
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Members Absent: none |
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Members Absent |
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Staff Present: Mrs. Mrs. Marilyn Thompson, Assistant
Superintendent Mrs. Michelle Leggett, Director of
Student Support Services Mr. David Zamarron, MOTS Director Mrs.
Laurie Bowden, Sierra Vista Vice Principal Ms. Melanie Meadows, Bear
Mountain Vice Principal Mrs. Georgia Rhett, El Camino
Real Principal Mr. Gayle Hui, Haven Drive Vice Principal Mrs. Debbie L. Hearron, District
Secretary Mrs. Ludim Llanes, District Receptionist Mrs. Amanda Torres, Haven Drive
Instructional Aide Mr. Luis Carmona, Family Advocate Mrs. Marlen De Leon, Sierra Vista
Elementary School Clerk Mr. Ryan Culberson, Haven Drive
Teacher Mr. Robert Rangel, Haven Drive
Custodian/Driver Mr. Randy Hooser, Haven Drive
Custodian/Driver Mrs. Margarita Perez, School
Readiness Advocate Mr. Ricardo Perez, El Camino Real
Custodian/Driver Mrs. Lisette Macias, El Camino
Real Custodian Mr. Dan Gyll, Haven Drive Teacher Mrs. Gloria Garcia, Haven Drive
Custodian/Driver |
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Staff Present |
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Others Present: Ms. Cathie Barraza, Kern County Superintendent of Schools; Armando Rubio. |
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Others |
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Mrs. Rubio led the Pledge of Allegiance. |
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Pledge of Allegiance |
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No changes. |
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Adoption of the Agenda |
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On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the minutes of the December 9, 2008 Regular Board meeting |
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Minutes Approved |
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Mrs. Kavanagh welcomed the board and the audience. She extended a thank you to the board for attending the Trustees Workshop on Saturday, January 17, 2009 with Dr. Al Sandrini. With great pleasure, Mrs. Kavanagh recognized Mr. Randy Hooser on behalf of the California Highway Patrol Department with a Certificate of Achievement for his thirty years of accident free driving record. The audience applauded Mr. Hooser and pictures were taken of him accepting the award from Mrs. Kavanagh. Mrs. Kavanagh shared with the board that she, along with Olivia Esquivel and Chris Davis, attended a local budget workshop in Bakersfield. She expressed that the budget is a moving target this year, anticipating mid-year cuts for 2008/2009 and cuts for the 2009/2010 budget. She explained the Governor proposes his budget each year in January for the coming fiscal year, however this year he has proposed an eighteen (18) month budget (January 2009 June 2010). The effects of budget cuts for the district would mean $1,000,000 in 2008/2009 mid-year cuts, and $500,000 for the 2009/2010 budget including $1,000,000 in cuts in July 2008, this totals a $2.5 million reduction from 2007/2008. Districts are hoping there will be flexibility of funds during the mid-year cuts. The Governor is also considering reducing the school calendar by five instructional days. Finally, Mrs. Kavanagh shared copies of the School Accountability Report Card (SARC) for each school site and district office along with an Evaluation Report of Absences for certificated employees. Mrs. Thompson greeted the board and proceeded to review the District Assessment Intervention Team (DAIT) LEA Plan. She explained the meeting is a necessary process to monitor the districts action steps that have been met or still need to be completed. Mrs. Thompson informed the board that the district has put a strategic and intensive plan in place to address the Language Arts and Math intervention. Both of these intervention programs began after the winter break. Mrs. Thompson introduced Cathie Barraza, the DAIT Evaluator for the Kern County Superintendent of Schools office. Mrs. Barraza was glad to report there has been a decrease in student discipline for students that have been placed in intervention classes. Working at their individual level enables these students to do the work and become better students. By finding success, those students are now eager to learn. Mr. Gyll, a twelve year employee of the district as a Haven Drive classroom teacher, addressed the board regarding the process and procedure the board followed to fill the board vacancy at the December 2008 meeting. He felt the information given to the public for the appointment was incorrect due to the fact that the superintendent used the non-certified number of votes per candidate by which Mr. Owens finished third. The board granted Mrs. Kavanagh the opportunity to address Mr. Gyll. Mrs. Kavanagh did agree as she was informed by Mrs. Rubio that she did not have the final certified information; however Mr. Carton of Kern County Superintendent of Schools Legal Counsel assured the board they were not required to appoint the next candidate at the recent election. Mrs. Torres addressed the board explaining her concern that a proper nomination and vote was not taken during the December 2008 board meeting when filling the board vacancy by provisional appointment. Mrs. Kavanagh referred to the approved minutes of December 9, 2008 Mrs. Tarver led the motion to appoint Mr. Tim Owens to fill the board vacancy, Mr. Stoner seconded the motion and a vote was taken as follows: Mr. De Leon voted yes, Mrs. Rubio voted no, Mr. Stoner voted yes, Mrs. Tarver voted yes, the motion passed and Mr. Owens accepted the appointment. There was no further discussion and the board president preceded to item #4 Consent Agenda. |
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Reports and Communications- Mrs. Kavanagh Reports and Communications- Mrs. Kavanagh Mrs. Thompson Reports From The Public |
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On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the following consent agenda: Purchase Order Numbers 090480 090556 Bill Payment 37, 38, 39, 40, 41, 42, 43 Payroll Numbers 25,
26, 27, 28 Intradistrict Attendance Request for the 2008/2009 school year (*indicates renewal) Juliana Rendon Kgn BME to ECR Melissa Bravo Grade 4 BME to ECR Elena Zuniga Grade 3 ECR to BME Maximino Garcia Grade 2 SV to ECR Bryant Aguilera Grade 5 SV to ECR Dilan Aguilera Kgn SV to ECR Rafael Pantoja Grade 3 ECR to SV Edgar Pantoja Grade 1 ECR to SV Monique Serna Grade 2 SV to ECR Mariah Alvarez Kgn SV to ECR Interdistrict Attendance Request for the 2008/2009 school year based
on parent request. (*indicates renewal). Hannah Pennington Grade 6
Arvin to Lamont Gino Lopez Grade 7 Arvin
to Vineland Maria Cabaloza Grade 5
Arvin to Vineland Zena Cabaloza Grade 4
Arvin to Vineland Haven Drive Middle School fieldtrip for 7th and 8th
grade Special Education classes to attend the Aquarium of the Pacific in Long
Beach, California on January 29, 2009. Sierra Vista Elementary School fieldtrip for 5th grade
students to visit the California Science Museum Center in Los Angeles,
California on March 31, 2009. The board went into closed session at 7:12 p.m. to consider matters
related to a student expulsion. After
reconvening at 7:25 p.m. the following action was taken. On motion of Mr. Owens, seconded by Mrs. Tarver, the board
unanimously approved the expulsion of Student #C: 2008/2009 until the end of
the 2008/2009 school year. On motion of Mrs. Rubio,
seconded by Mrs. Tarver, the board unanimously approved the 2008/2009 Local Agreement for Child
Development Services between the Arvin Union School District and California
Department of Education for the Arvin State Preschool, Contract Number: CPRE-8081
Funding Restoration/FT&C Change, Project Number 15-63313-00-8 for the
additional encumbered amount of $3,809.00 for a total encumbered amount of
$453,753.00. On motion of Mrs. Rubio,
seconded by Mr. Owens, the board unanimously approved Resolution #9:2008/2009 to authorize the designated
personnel to sign contract documents regarding the 2008/2009 Local Agreement
for Child Development Contract #CPRE-8081. On motion of Mrs. Tarver, seconded by Mr. De Leon, the board
unanimously approved the 2009 Single Site Plan for Sierra Vista Elementary
School. On motion of Mrs. Rubio, seconded by Mr. De Leon, the board
unanimously approved the 2009 |
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Consent Agenda Purchase Orders Bill Payments Payroll Intradistrict 08/09 Interdistrict-08/09 Parent Request HD fieldtrip 1/29/09 SV fieldtrip 3/31/09 Closed Session Student #C:08/09 08/09 Local Agreement-Child Development Services Funding Restoration Res.#9:08/09 Designated Personnel-Child Development Contract 2009 SV Single Site Plan 2009 BME Single Site Plan |
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Single Site Plan for Bear Mountain Elementary School. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the 2009 Single Site Plan for El Camino Real Elementary School. On motion of Mrs. Rubio, seconded by Mr. Owens, the board unanimously approved the 2009 Single Site Plan for Haven Drive Middle School. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the 2008/2009 Consolidated Application for Funding Categorical Aid Programs (Part II). On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the Bear Mountain Elementary School Site Safety Plan for the 2009/2010 school year. On motion of Mrs. Rubio, seconded by Mr. Owens, the board unanimously approved the Sierra Vista Elementary School Site Safety Plan for the 2009/2010 school year. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the following contracts between the Arvin Union School District and the named agencies to provide Title I Supplementary Educational Service to LEA students. Contract is effective upon Board approval and terminates on June 30, 2009; Adelante Educational Services, Club Z, Cesar Chavez Education Institute, Academic Tutoring Services, VETO and Professional Tutors of America. On motion of Mr. Owens, seconded by Mr. De Leon, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2008/2009 school year: Additional Assignments: Oral Language
Facilitator Rahkiah Brown SV Christy Vargas BME Virginia Hemingway ECR Gloria Ramirez/Claudia
Higginbotham - HD After School Intervention Teachers Kim Teague SV Veronica Gonzalez SV Liliana Martinez SV Veronica Cantu SV Kathryn Robinson SV Cynthia Hufnagel - SV Trisha Camps ECR Rosemarie Borquez ECR On motion of Mr. Owens, seconded by Mrs.
Tarver, the board unanimously approved Resolution #8:2008/2009 Seniority
Tie-Break Resolution. On motion of Mrs. Rubio, seconded by Mr.
Owens, the board unanimously approved Margaret Ortega as an 8th
Grade Home School Teacher now through approximately April 29, 2009. On motion of Mrs. Rubio, seconded by Mrs.
Tarver, the board unanimously approved the request from Vanessa Valtierra,
Sierra Vista Elementary School 1st Grade Teacher, to extend her
maternity leave an additional three weeks to return on February 2, 2009. On motion of Mrs. Tarver, seconded by Mr. De Leon, with a vote of four ayes and one abstention the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2008/09 school year: New Staff: Brandi Randle CBET Support Service Aide Griselda Quintino PS 2-1/2 hr. Instructional Aide Additional Assignments: Special Projects Helper CBET Sarai Garcia Diana Zavala Crystal Patrick Maricela
Tamayo Change of Position: Cynthia Arciga BME 4 hr. Afterschool
Program On-Site Coordinator Misty Benavides BME 2-1/2 hr. Afterschool Program Instructional Aide Cristina Zuniga SV 2-1/2 hr.
Instructional Aide Resignations: Elizabeth Hernandez PS Instructional Aide
Resigned effective December 15, 2008 Melisia Velez HD Instructional Aide
Resigned effective December 31, 2008 On motion of Mrs. Rubio, seconded by Mr. Owens, the board unanimously approved to hold a Special Board meeting on February 3, 2009 at 6:30 p.m. to consider budget reductions. |
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2009 ECR Single Site Plan 2009 HD Single Site Plan 08/09 Consolidated App.- Part II 09/10 BME School Site Safety Plan 09/10 SV School Site Safety Plan Title SES Agreements Certificated Personnel Res.#8:08/09-Seniority Tie-Break Resolution M. Ortega - HD Home School Teacher V.Valtierra-Extended Leave Classified Personnel Classified Personnel Special Board Mtg. 2/3/09 |
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Mrs. Kavanagh reported there were no complaints received for the Williams Settlement Uniform Complaint Quarterly Report ending December 31, 2008. No action was necessary. |
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Williams Settlement Uniform Complaint Quarterly Report |
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On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following budget transfers for the 2008/2009 fiscal year. 090002 1st Interim $2,671,337.00 090003 1st Interim $1,103,390.00 090004 1st Interim $ 646,835.00 090005 - 1st
Interim $ 422,420.00 090006 - 1st
Interim $ 585,204.00 090007 1st
Interim $ 663,377.00 090008 1st
Interim $ 53,000.00 090009 ECR Line Item
Adjustment $ 22,814.16 090010 Reverse BT 090009 $ 22,814.16 090011 ECR Line Item
Adjustment $ 22,814.16 090012 HD School Based line
item adjustment $ 6,003.00 |
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2008/2009 Budget Transfers |
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On motion of Mrs. Rubio, seconded by Mr. De Leon, the board unanimously approved the second year of the multi-year E-Rate Contract/Programs for services as follows: E-Rate
Amount Per Year District
Amount Total per year Contract Length AT&T Telco3, and/or AT&T4 $201,648.00
$22,406.00 $224,054.00 07/01/08 06/30/13 for phone, data, &
internet service T Mobile for cellular service $20,844.00
$2,316.00
$23,160.00 07/01/08 -
06/30/10 Computer Network Solutions $19,992.00 $4,008.00 $24,000.00 07/01/08 06/30/10 for network maintenance On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the district to set aside $28,730.00 for the district contribution to E-Rate for 2009. |
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E-Rate Multi-Year Contract E-Rate District Contribution |
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On motion of Mr. Owens,
seconded by Mrs. Rubio, the board unanimously approved Resolution #10:2008/2009 Behavioral
Intervention Plans (Hughes Bill) Mandated Cost claim Settlement and waiving
rights to file any claim regarding the Hughes Bill statute and regulations in
the future. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the Arvin Union School District Annual Audit Report by the firm Shinault Baker & Company, Certified Public Accountant, for the period ending June 30, 2008. On motion of Mrs. Rubio, seconded by Mr. De Leon, the board unanimously approved the Arvin Union School District SRI - Prop 10 Report by the firm Shinault Baker & Company, Certified Public Accountant, for the period ending June 30, 2008. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the Arvin Union School District Measure C Audit Report by the firm Shinault Baker & Company, Certified Public Accountant, for the period ending June 30, 2008. |
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Res.#10-08/09 Behavioral Intervention Plans 2008 Annual Audit Report 2008 SRI-Prop 10 Audit Report 2008 Measure C Audit Report |
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None |
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Board Member Report for Future Agenda |
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On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 8:22 p.m. |
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Adjournment |
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Clerk Secretary |
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