Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on October 21, 2008.

The meeting was called to order by Mr. Stoner at 6:30 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mr. Tim Owens Mrs. Joycene Tarver, Clerk Mrs. Virgie Witte		Members Present

Members Absent: Mrs. Hilda Sumaya		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Angelica Salinas, Sierra Vista Principal Ms. Aurora Moran, Bear Mountain Principal Mrs. Georgia Rhett, El Camino Real Principal Mr. Dave Bowling, Haven Drive Principal Mrs. Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District Receptionist Mrs. Toni Pichardo, Sierra Vista School Secretary, CSEA President Mr. Jose Garcia, District Warehouse Assistant Mr. Terry Dean, District Afterschool Coordinator		Staff Present

Others Present: Rev. Wanda Mello, Bond Oversight Committee Member; Anabel Rubio, Dalia Villalon, Ken Randolph, Bond Oversight Committee Member; Albert De Leon, April McCrary, Alan Christensen, Arvin City Manager; Raymond Kincy, Bond Oversight Committee Chairperson; Toni De Rosa, Arvin Tiller; Olga Valdez.		Others

Mrs. Witte led the Pledge of Allegiance.		Pledge of Allegiance

Mrs. Kavanagh informed the board it was necessary to make a correction to items 4.5 and 4.8 of the agenda. Both items were donations received by the district on two different projects. Kirschenman Farms was listed in both item 4.5 and 4.8 as a donor but was incorrectly named. The correct company name is Kirschenman Enterprises, Inc.		Adoption of the Agenda

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the minutes of the September 16, 2008 Regular Board meeting.		Minutes – Approved

Mrs. Kavanagh greeted the board and had the privilege of presenting a Distinguished Services Award from the Kern County Superintendent of Schools office to Mr. Bill Stoner for his five years of service as Trustee for the Arvin Union School District. Mrs. Kavanagh introduced Mr. Raymond Kincy, Chairperson for the AUSD Bond Oversight Committee and other members Rev. Wanda Mello and Mr. Ken Randolph. Mr. Kincy presented the Report to the Community 2008 of the Proposition 39 Bond, Measure C which was passed in March 2004. He presented information on the progress of the bond sales, where the money was spent and explained the committee’s role. Finally, Mrs. Kavanagh introduced Mr. Alan Christensen, Arvin City Manager. Mr. Christensen was invited to attend the board meeting to address Measure L which will be on the November 4, 2008 ballot. He explained the need for the measure which is a proposal for a 1% sales tax for the City of Arvin. He led a brief question and answer session with the board assuring them this was a sales tax increase only, not a property tax increase. Mrs. Thompson introduced Mr. Terry Dean, District Afterschool Coordinator. Mr. Dean provided copies of the California Healthy Kids Survey from 2007 to the board. He shared that the survey is administered every two years to students throughout California in the 5^th, 7^th, 9^th and 12^th grades. The survey is designed to help identify the health and safety needs of local students and be a guide for schools in developing effective health, prevention and youth development programs; it also meets the student data collection requirements in the No Child Left Behind Act of 2001. Mr. Dean led a discussion following the presentation with input from the district and site administration. No comments.		Reports and Communications- Mrs. Kavanagh Mr. Kincy, Bond Oversight Committee, Report to the Community Mr. Christensen, Arvin City Manager Mrs. Thompson/Mr. Dean Reports from the public

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda: Purchase Order Numbers 090274 – 090385 and 13007199-13007215 Payments – 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25 Payroll Numbers 13, 14, 15, 16 Interdistrict Attendance Requests for the 2008/2009 school year based on parent request. (indicates renewal) Klase, Tomas – Grade 2 – Arvin to Vineland Lopez, Gino – Grade 7 – Arvin to DiGiorgio Marroquin, Edgar – Grade 7 – Arvin to Vineland Interdistrict Attendance Requests for the 2008/2009 school year based on parent employment and childcare. (indicates renewal) Sanchez, Irene – Grade 2 – Arvin to Lamont Sanchez, Adrian – Grade 1 – Arvin to Lamont Sanchez, Eric – Grade 8 – Arvin to Lamont Sanchez, Dalia – Grade 7 – Arvin to Lamont Intradistrict Attendance Request for the 2008/2009 school year (*indicated renewal) Aguirre, Javier – Grade 1 – ECR to BME Ayala, Corazon – Grade 6 – ECR to BME Ayala, Cesar – Grade 2 – ECR to BME Ayala, Marcos – Grade 1 – ECR to BME Barney, Justin – Grade 1 – ECR to BME Barney, Alexis – Grade 3 – ECR to BME Cervin, Santiago – Grade 1 – SV to BME Garcia, Delhaila – Kgn – BME to ECR Mendoza-Nunez, Veronica – Kgn – BME to ECR Navarro, Natalia – Grade 1 – SV to BME Perez, Jose – Kgn – SV to ECR Ramirez, Valerie – Grade 3 – ECR to BME Ramirez, Jesus – Grade 3 – ECR to BME Ramirez, Kenneth – Grade 2 – ECR to BME Rodriguez, Marlen – Grade 2 – ECR to BME Rodriguez, Brayan – Grade 1 – ECR to BME Romero, Kasandra – Grade 1 – ECR to BME Silva, Norma – Kgn - BME to ECR Donations for the District 2008 Fall Festival: Laureate Theta Mu $ 50.00 C & T Automotive $ 50.00 Kirschenman Enterprises, Inc. $500.00 City of Arvin $500.00 Southern Valley $200.00 Bear Mountain Pizza $ 50.00 Dr. David Flores – Flores Chiropractic $ 40.00 Green Valley Packers, LLC $250.00 Craig Garrett – Contemporary Go-Ju Karate $100.00 Arvin Chamber of Commerce $100.00 Air Control Services $100.00 Blackburn Oil $100.00 Bakersfield Host Lions Club $200.00 Obsolete and damaged furniture and equipment that will either be sent to the land fill or recycled. 20 – black metal TV carts 4 – metal teacher desks and 2 - wood desks 4 – (4) drawer filing cabinets 2 – (2) drawer filing cabinets 3 – folding tables 2 – kidney tables 8 – students tables 20 – student desks 10 – small chairs 2 – milk coolers 2 – food warmers 2 – metal tables on wheels 2 – air compressors Bear Mountain Elementary School, Friday Night Live Club, field trip to Universal Studios on Saturday, November 1, 2008. Donations to the Family Resource Center for school uniforms: Kirschenman Enterprises, Inc. $500.00 Kern Ridge Growers Association $150.00 Grimmway Farms $500.00 Carter’s Automotive $ 25.00		Purchase Orders Bill Payments Payroll Interdistrict – 08/09 Parent Request Interdistrict – 08/09 Parent Employment & Childcare Intradistrict – 08/09 Intradistrict – 08/09 Fall Festival Donations Obsolete/Damaged items BME Field Trip/ Universal Studios FRC Uniform donations

On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved the Service Provider Agreement – District Assistance and Intervention Team (DAIT) between the Kern County Superintendent of Schools and the Arvin Union School District to identify and assign a DAIT Lead and support personnel, as needed, to work with the District leadership team. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously ratified the Grant Award for Program Improvement Local Educational Agency Corrective Action Resources in the amount of $450,000 for the award dates starting July 1, 2008 and ending September 30, 2009.		DAIT Service Provider Agreement LEA Corrective Action Resources Grant



On motion of Mr. Owens, seconded by Mrs. Witte, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2008/2009 school year: Substitute Teachers: Mauricio Acuna Andres Alderete Amanda Beardsley Misty Benavides Herman Boyer Sergio Chipres Maria Cortez Anthony Curtis Mathew Davis Byron Fuentes Ruben Garibaldo Joel Greenhaw Maricela Guerra Khawar Birjees Thomas Leise George Jensen Carl Longacre Maria C. Lopez Thomas Martin Emily Murphy Wendy Navarro Sandra Perez Yuri Perez Benjamin Proffitt Cecilia Reyes Heather Ringel Estella Salinas Gena Sanchez Carol Sayer Nancy Thomson Additional Assignments: 08-09 Intern Coach Mentors Martha Mortimer Michael Castaneda Katie Robinson Devon Witte Charlie Haycock Twila Whitney 08-09 BTSA Support Providers: Saundra Blakley Ammona Nacita Kimberly Teague Twila Whitney Eileen Munoz Aurelio Reyna Kim Painton Charlie Haycock Janeth Barajas Karen Davis Devon Witte Nikki Escobar Debbie Vietti Carol Bruemmer Migrant Extended Day Teacher: Sonia Martinez – BME Trisha Camps – ECR Erin Gayer – ECR Migrant Extended Day Teacher – Math & Language Arts: Sylvia Baeza Mariana Gomez Guadalupe Calderon Jennifer Barrera Maria Flores Esmeralda Mendez John Bullard Marc Mathiasen Charlene Tarver Jeffrey Boetto Elizabeth Alvarez Student Study Team Coordinator: Kimberly Teague – SV Amber Hall - BME Devon Witte - ECR Joe Hawthorne – HD Resignations: Amelia Salazar – Haven Drive Language Arts Teacher On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2008/09 school year: New Staff: Marylu Carranza – 2-1/2 hr. BME After School Instructional Aide Grace Gaona – 2-1/2 hr. HD After School Instructional Aide Maria Vidales – 2-1/2 hr. HD RSP Instructional Aide Diana Zavala – 1 hr. SV Noon Duty Aide Georgia Medina – 3-1/2 hr. HD Attendance Clerk Jessica Dela Garza – 2-1/2 hr. BME After School Instructional Aide Cynthia Sanchez Flores – 2-1/2 hr. ECR After School Instructional Aide Anahi Guerrero – 3-1/2 hr. SV Instructional Aide Michelle Aguilar – 2-1/2 hr. ECR After School Instructional Aide Gema Rivas – 2-1/2 hr. ECR After School Instructional Aide Mariana Perez – 2-1/2 hr. ECR After School Instructional Aide Angel Pantoja – 2 hr. HD Noon Duty Aide Gladis Gallardo – 3-1/2 Migrant SSA/Clerk Isabell Perez – 2 hr. BME Noon Duty Aide Nereida Perez – 2-1/2 hr. SV After School Instructional Aide Maria Mendez – 2-1/2 hr. HD RSP Instructional Aide Sara Salcido – CBET Babysitter Substitute (As needed) Additional Assignments: Consuelo Guerra – Migrant Outreach Tutor Veronica Sanchez – PS Bus Duty Aide Leticia Pantoja – Part Time CBET Custodian & PS Bus Duty Aide Substitute Angel Pantoja – ECR Breakfast Duty Aide Hermelinda Rios - HD Breakfast Duty Aide Substitute Migrant Extended Day Tutors: Monica Borquez – BME Norma Borquez – BME Maria Vargas – ECR Patricia Pantoja – ECR Maria Cruz – BME Connie Guerra – HD Roxanne Hernandez – ECR Lissett De Leon - ECR Resignations: Maria Elena Mendez – HD RSP Instructional Aide – resigned effective 9/12/08 Maria G. Meza – Cafeteria Helper – resigned effective 9/26/08		Certificated Personnel Classified Personnel

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the California School Boards Association Manual Maintenance Service Agreement with the Arvin Union School District for an annual fee of $2,600.00 which will be prorated for the 2008/2009 fiscal year.		CSBA Manual Maintenance Service Agreement
On motion of Mrs. Witte, seconded by Mr. Owens, the board unanimously ratified the following changes to the 2008/2009 School Calendar. October 1, 2008 – change a late start day to a minimum day October 2, 2008 – change from a full day to a minimum day April 29, 2009 – change from a late start day to a full day.		2008/2009 School Calendar Changes

On motion of Mr. Owens, seconded by Mrs. Witte, the board unanimously ratified the 2008/2009 Agreement for Utility and Custodial Service Contract No. 904278 between the Kern County Superintendent of School and the Arvin Union School District for the period of August 18, 2008 and ending May 29, 2009 for a cost of $7,725.00.		08/09 KCSOS Utility & Custodial Service Agreement

On motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved the contract between Arvin Union School District and the California State Teachers’ Retirement System (“CalSTRS”) to provide administrative and tax compliance services for the CalSTRS 403bComply program.		CalSTRS 403bComply
On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved Wanda Mello as a member of the Bond Oversight Committee.		Wanda Mello-Bond Oversight Committee
Mrs. Kavanagh reported there were no complaints received for the Williams Settlement Uniform Complaint Quarterly Report ending September 30, 2008. No action was necessary.		Williams Settlement Uniform Complaint Quarterly Report
On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following Interfund Transfers for the 2008/2009 fiscal year: 970026 – Cafeteria Temp Loan $22,000 970100 – Cafeteria Temp Loan $3,000 970248 – Preschool Temp Loan $5,000 970249 – Cafeteria Temp Loan $56,735 970442 – Cafeteria Repayment of Temp Loans $81,735 970516 – Preschool Temp Loan $25,000 970656 – Cafeteria Temp Loan $60,000 970752 – Preschool Temp Loan $1,000 970828 – Preschool Temp Loan $36,000 970829 – Cafeteria Temp Loan $14,000 970869 – Preschool Temp Loan $5,000 970870 – Cafeteria Temp Loan $20,000 970960 – Cafeteria Temp Loan $85,000		08/09 Interfund Transfers
Mr. Stoner brought to the attention of the Superintendent a concern of water leaking and standing on the Bear Mountain Elementary campus near the corner of Santa Rosa and Hood Street. Also he had noticed the Bear Mountain Elementary Library outside patio wood trim is in need of being repainted. Mrs. Kavanagh assured the president she would discuss these issues with Mr. Zamarron, Director of MOTS.		Board Reports

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 7:45 p.m.		Adjournment

Clerk Secretary