Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on September 16, 2008.

The meeting was called to order by Mr. Stoner at 6:33 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mr. Tim Owens Mrs. Joycene Tarver, Clerk Mrs. Virgie Witte		Members Present

Members Absent: Mrs. Hilda Sumaya		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Laurie Bowden, Sierra Vista Vice Principal Ms. Melanie Meadows, Bear Mountain Vice Principal Mr. Gayle Hui, Haven Drive Vice Principal Mrs. Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District Receptionist Mrs. Toni Pichardo, Sierra Vista School Secretary, CSEA President Mr. David Zamarron, Director of Maintenance, Operations, Transportation & Safety Mr. Rey Ramos, ECR Custodian/Driver Mr. Luis Carmona, District Family Advocate Mrs. Amanda Torres, Haven Drive Instructional Aide		Staff Present

Others Present: Mr. Lennard Cuenco, Caldwell Flores Winters, Inc.; Cathie Barraza, Kern County Superintendent of Schools; Kathy Caric, Kern County Superintendent of Schools; Kelvina Sambula; Juan Avalos; Maria C. Hernandez; Carmela Morales; Mireya Alvarez; Maria A. Casas; Graciela Duran; Ramon Gracia; Jose R. Lara; Odelilia Hinojosa; Ermila Hernandez; Elda Garcia; Maria A. Garcia; Alicia Carnen; Maria R. Reynoso and others.		Others

Mrs. Witte led the Pledge of Allegiance.		Pledge of Allegiance

No Changes.		Adoption of the Agenda

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the minutes of the August 19, 2008 Regular Board Meeting and the September 9, 2008 Special Board Meeting.		Minutes – Approved

Mrs. Kavanagh greeted the board and introduced Mr. Lennard Cuenco of Caldwell Flores Winters, Inc. Mr. Cuenco provided a handout for each board member summarizing the recent sale General Obligation Bonds Election of 2004, Series 2008. He assured the board the sale was very successful and beneficial to the district financially. Mrs. Kavanagh had the privilege of presenting a plaque to Ms. Melanie Meadows for her completion of the Administrative Training AB430. Mrs. Kavanagh informed the board the state is still without an adopted budget. She stated that the Senate and Congress had passed a budget on September 15^th but the Governor threatened to veto the budget. Even though Mrs. Kavanagh does not know what the mid-year cuts will be the state is recommending districts to hold off on negotiations until after January 2009. She assured the board the district is prepared for the difficult times financially. Mrs. Thompson gave a review of the 2008/2009 Program Improvement Report (PI) and the 2008 Adequate Yearly Progress Report (AYP). The reports showed there was growth at each site in various areas but as a whole the district targets were not met. She commended the teaching staff for their hard work and dedication to the students of the Arvin Union School District. Finally she reported that Haven Drive will be out of SAIT this year; they have met their target growth. Mr. Roman Gracia addressed the board with concerns of the 2008-2009 transportation reduction to families living at Schipper and Sycamore who attend El Camino Real Elementary. Mr. Gracia and several parents from that neighborhood were present in support of also making a change in the bus stop for their children. Mrs. Kavanagh and the board listened to their concerns but she did share to the board information that of the approximately 100 students in that neighborhood only 30 students were riding the bus. She addressed the parents asking why the students were not riding the bus and offered to meet with the parents in their neighborhood to come up with a resolution to the bussing issues. Discussion continued as Mr. Zamarron addressed the board and audience to review the necessary current changes in bus stops from the 07/08 school year. The locations and time of the stops were essential to transport the students to school on time to receive breakfast before classes started. Maria Hernandez asked the board how she could have an item on a board meeting agenda. Mrs. Kavanagh encouraged her to come to the district office any work day between the hours of 8:00 a.m. to 4:30 p.m. except Fridays; the office closes at 4:00 p.m.		Reports and Communications- Mrs. Kavanagh Mr. Cuenco/CFW Presentation of Plaque- Ms. Meadows Reports and Communications- Mrs. Kavanagh Mrs. Thompson Reports from the public

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda: Purchase Order Numbers 090166 – 090273 and 13007196-13007198 Payments – 10, 11, 12, 13 Payroll Numbers 9, 10, 11, 12 Interdistrict Attendance Requests for the 2008/2009 school year based on parent request. (indicates renewal) Marlene Gonzalez – Grade 8 – Arvin to DiGiorgio Interdistrict Attendance Requests for the 2008-2009 school year based on parent employment. (indicates renewal) Anne Kristy Loya – Grade 8 – Rosedale to Arvin Intradistrict Attendance Request for the 2008/2009 school year (indicated renewal) Estefania Zuniga – Grade 4 – ECR to BME Refugio Zuniga – Grade 2 – ECR to BME Denise Tomas – Grade 3 – ECR to BME Mauricio Gomez – Grade 5 – ECR to BME Naidelyn Gomez – Kgn – ECR to BME Andrea Meza – Grade 5 – ECR to BME David Meza – Grade 4 – ECR to BME Vanessa Bazaldua – Grade 3 – ECR to BME Jose Villalpando – Grade 5 – ECR to BME Christopher Villalpando – Grade 3 – ECR to BME Ashley Villalpando – Grade 1 – ECR to BME Nicole Castillo – Grade 3 – ECR to BME Daphne Castillo – Grade 3 – ECR to BME		Purchase Orders Bill Payments Payroll Interdistrict – 08/09 Parent Request Interdistrict – 08/09 Parent Employment Intradistrict – 08/09 Intradistrict – 08/09

On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved the Clinic Internship Agreement #NRS0421 between California State University Bakersfield and the Arvin Union School District.		Clinic Internship Agreement #NRS0421

On motion of Mr. Owens, seconded by Mrs. Witte, the board unanimously approved the LEA District Assistance and Intervention Team (DAIT) Plan 2008-2011.		2008-2011DAIT Plan

On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved the Memorandum of Understanding (MOU) between the Kern County Superintendent of Schools Office and the Truancy Prevention Consortium member, Arvin Union School District, to transfer funds of $27,294 to be split by the four school sites.		MOU-Truancy Prevention Consortium

Mr. Stoner opened a public hearing at 7:52 p.m. to allow for public response as to whether every pupil in the Arvin Union School District has or will have prior to June 30, 2009, sufficient textbooks or instructional materials in all subjects that are consistent with the content and cycles of curriculum frameworks adopted by the state board. After a brief discussion the hearing closed at 7:57 p.m. and the following action was taken.		Public Hearing – Opened Public Hearing - Closed

On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved Resolution #4:2008/2009 certifying that all state material fund requirements has been met and that all students will have appropriate textbooks by the end of the fiscal year 2009.		Res.#4:2008/2009 Material & Textbooks

On motion of Mrs. Witte, seconded by Mr. Owens, the board unanimously ratified the Memorandum of Understanding between Arvin Union School District and Arvin Congregational Church for facility rental for 2008/2009 daytime CBET classes.		MOU CBET– Arvin Congregational Church

On motion of Mrs. Witte, seconded by Mr. Owens, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2008/2009 school year: New Staff: Adam Troxel – Haven Drive 7^th grade social Studies Teacher Ana Pena – Sierra Vista 6^th grade Teacher Substitute Teachers: Antonio Arevalo John Baker Millie Cadmus Alicia Carrera Lidia Delgadillo Rosalea Garcia Robeen Gillem Jennifer Leidahl Christina Lopez Valentina Lopez Itandegui Martinez Patricia Martinez Cecilia Mejia Angelica Rivero Todd Rowatt Kaelene Swanson Gary Ware Denise Zavala Enereida Benitez Jeffrey Bopp Lidia Delgadillo Bruce Witte Change of Position: Toni Verdin – Haven Drive 8^th grade Math Teacher Charlie Haycock – Haven Drive 7/8^th grade Intervention Teacher Gabriela Tapia – Sierra Vista 2^nd grade Teacher Angie Summers – Title III Math Coordinator Additional Assignments: Michael Castaneda – Sierra Vista Intern Coach & 7th grade Girls’ Softball Coach Kathryn Robinson – Sierra Vista Intern Coach Debra Vietti – Bear Mountain Intern Coach Charlie Haycock – Haven Drive Intern Coach Twila Whitney – Bear Mountain Intern Coach Martha Mortimer – Bear Mountain Intern Coach Devon Witte – El Camino Real Intern Coach Eileen Munoz – Haven Drive Intern Coach Fernando Guzman – Haven Drive AfterSchool Program Math Teacher & 7^th grade Volleyball Coach & Boys’ Soccer Coach Anthony Sidney – After School Program Music Teacher Aurelio Reyna – 8^th grade Volleyball Coach & Boys’ Soccer Coach & Haven Drive Afterschool Language Arts Teacher Christy Vargas – Girls’ Soccer Coach Miguel Rivera – 8^th grade Girls’ Basketball Coach & Haven Drive Afterschool Math Teacher Larry Sears – 8^th grade Boys’ Basketball Coach & 8^th grade Boys’ Softball Coach Kristen Buckley – Track Coach Janeth Barajas – Sierra Vista Technology Assistant – OARS John Bullard – Bear Mountain Technology Assistant - OARS Devon Witte – El Camino Real Technology Assistant – OARS & El Camino Real Afterschool Teacher – Liaison Elizabeth Alvarez – Bear Mountain Afterschool Teacher - Liaison Claudia Higginbotham – Haven Drive Afterschool Language Arts Teacher Mark House/Marc Mathiasen (job sharing) – Sierra Vista Afterschool Teacher – Liaison Migrant Saturday School Substitute Teacher: Magdalena Hernandez Veronica Mendez Marc Mathiasen Jose Ayala Migrant Saturday School Teacher: Claudio Moreno Aida Rivas John Bullard Joe Hawthorne Rosemarie Borquez Javier Pacheco Esmeralda Mendez Veronica Cruz Jennifer Barrera Claudia Higginbotham		Certificated Personnel Certificated Personnel

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved employment, resignation, retirement, leave of absence, change of status, or termination of the following classified staff for the 2008/09 school year: New Staff: Cecilia Baltazar – Haven Drive 6-hour SDC Instructional Aide Rodrigo Rios – Bear Mountain 2-1/2 hour Afterschool Instructional Aide Maria Elena Mendez – Substitute Special Ed. Instructional Aide Elizabeth Salinas – Bear Mountain 2-1/2 hour Instructional Aide Maria D. Garcia – Haven Drive 2 hour Noon Duty Aide Dena Anfield – Haven Drive 2-hour Noon Duty Aide Joanna Gonzalez – Sierra Vista 1-hour Noon Duty Aide Change of Position: Veronica Sanchez – Sierra Vista 2-hour Noon Duty Aide Amelia Azpitarte – Sierra Vista 3-hour Special Ed. Behavioral Instructional Aide - changed from temporary position to a contracted position Rigoberto Cruz – El Camino Real 6-hour SDC Instructional Aide - changed from temporary position to a contracted position Olivia Gonzalez – Haven Drive 2-1/2 hour RSP Instructional Aide Joanna Gonzalez – District 2-1/2 hour Special Ed. Transportation Aide Venessa Mercado – Changed from Sierra Vista to El Camino Real 2-1/2 hour Afterschool Instructional Aide Yadira Cisneros – Changed from Sierra Vista to El Camino Real 2-1/2 hour Afterschool Instructional Aide Additional Assignments: Jose Ayala – Migrant Saturday School 3-hour Custodian Veronica Sanchez – Substitute CBET Babysitter & Sierra Vista Breakfast Duty Aide Maria Tamayo – Substitute CBET Babysitter and Morning CBET Babysitter Claudia Lopez – Evening CBET Babysitter Angelica Perez – Evening & Morning CBET Babysitter Adriana Delgado – Evening CBET Babysitter Stella Avila – Morning CBET Babysitter Maria Meza – Part-Time CBET Custodian Jeff Pounds – 7^th grade Football Coach & 7^th grade Girls’ Basketball Coach & 8^th grade Girls’ Softball Coach Jose Bautista – 8^th grade Football Coach & 7^th grade Boys’ Basketball Coach & 7^th grade Boys’ Softball Coach Monica Bojorquez – District Special Projects Helper Roxanne Hernandez – District Special Projects Helper Kimberly Perez – District Special Projects Helper Elizabeth Salinas – District Special Projects Helper Blanca Virvez – Haven Drive Breakfast Duty Aide Norma Bojorquez – Migrant Support Service Aide/Saturday School District Babysitting Pool: Stella Avila Dena Anfield Adriana Delgado Angelica Perez Kimberly Perez Elizabeth Salinas Maria Tamayo Migrant Substitute Tutors/Saturday School: Adriana Delgado Lissett DeLeon Olivia Gonzalez Claudia Lopez Andrea Parra Elizabeth Salinas Migrant Tutor/Saturday School: Abelina Parra Rigoberto Cruz Maria Cruz Kimberly Perez Griselda Garza Elizabeth Salinas Maria Vargas Cristina Zuniga Monica Bojorquez Raya Ashaif Cecilia Baltazar Resignations: Rebecca Espinoza – Bear Mountain Afterschool Instructional Aide – resigned effective 9/5/08 Yadira Cisneros – El Camino Real Afterschool Instructional Aide – resigned effective 8/28/08 Abelina Parra – Haven Drive Instructional Aide – resigned effective 8/29/08 Ericka Ramos – Sierra Vista 1-hour Noon Duty – resigned effective 8/25/08 Maggie Smith – Haven Drive Attendance Clerk – resigned effective 8/5/08 Monica Tello – Bear Mountain Cafeteria Helper – resigned effected 8/6/08		Classified Personnel Classified Personnel Classified Personnel

On motion of Mrs. Witte, seconded by Mr. Owens, the board unanimously approved a request from Gloria Garcia for a Family Leave of Absence for the months of September and October 2008.		Gloria Garcia-Family Leave of Absence

On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved the request from Paulino Cruz for a Leave of Absence beginning October 23, 2008 and returning November 13, 2008.		Paulino Cruz – Leave of Absence

On motion of Mr. Owens, second by Mrs. Tarver, the board unanimously approved the extension of Assistant Superintendent Marilyn Thompson’s contract until June 30, 2010.		Assistant Superintendent- Contract Extension

On motion of Mrs. Witte, seconded by Mr. Owens, the board unanimously approved the Agreement for Verification of Eligibility for Free and Reduced Price Meals and School Attendance between the County of Kern and the Arvin Union School District.		Agreement F&R Price Meals

On motion of Mrs. Witte, seconded by Mrs. Tarver, the board unanimously approved moving the December regular and organizational board meeting to December 9, 2008.		Changed December Mtg.

Mrs. Kavanagh reported to the Board the SISC Investment Pool Statement for the period from April 1, 2008 to June 30, 2008. No action was necessary.		SISC Investment

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved as recommended by Colombo Construction to award Bid Package #1– Demolition & Grading to Housley Excavation Demolition for the AUSD Bldg Demo & Grade Parking CCC Job #08-039 in the sum of $32,491.00 for Base Bid and $19,550.00 for their Additive Alternate Bid.		BP#1-Demolition & Grading – Housley Excavation Demolition

On motion of Mrs. Tarver, seconded by Mrs. Witte, the board unanimously approved the following Budget Transfer: 090001 – 21^st Century Afterschool (New Program) $112,050		Budget Transfer

On motion of Mr. Owens, seconded by Mrs. Witte, the board unanimously approved Resolution #3:2008/2009 Establishing Appropriations (GANN) Limit identifying estimated appropriations limit for the current year and actual appropriated limit for the preceding year.		Res.#3:08/09 GANN

Mrs. Kavanagh reviewed the GASB 45 Valuation (Actuarial) prepared by Demsey Filliger Associates. No action was necessary.		GASB 45 Valuation (Actuarial)


Mrs. Kavanagh assured the board she would keep them updated on the State Budget.		Board Reports

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 8:35 p.m.		Adjournment

Clerk Secretary