Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Special Meeting held on September 9, 2008.

The meeting was called to order by Mr. Stoner at 5:32 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mr. Tim Owens Mrs. Joycene Tarver, Clerk Mrs. Virgie Witte		Members Present

Members Absent: Mrs. Hilda Sumaya		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District Receptionist Mrs. Olivia Esquivel, Administrative Assistant Mr. Chris Davis, District Accountant		Staff Present

Others Present: none		Others

Mrs. Tarver led the Pledge of Allegiance.		Pledge of Allegiance

Mrs. Kavanagh asked the board to adopt the agenda with the following changes: · Reports from the Superintendent		Adoption of the Agenda

Mrs. Kavanagh greeted the board and proceeded to give an update on the Demolition Project for the property east of the district office. The work started on September 8, 2008 with the removal of the asbestos. She informed the board that an asbestos inspector was not necessary because there are no students present on the property. She also explained the options that could be considered for the paving either asphalt or regrind. The use of regrind is a lot less expensive than asphalt. Mr. Owens did recommend that regrind be oiled in the process. The entire project is scheduled to be completed by mid October. Mrs. Kavanagh shared that she had met with Alan Christensen discussing several issues that concerned the district. He asked if the district would be interested in applying for beautification grant money to remodel the front exterior of the district office, it is in need of repair. The cost to the district would be approximately 10% of the grant amount. The board recommended Jerelle research the possibility of the grant and how it could be used. The idea of using the parking lot being constructed east of the district office as a Park-N-Ride was discussed but Jerelle explained she would check with SISC at the county office regarding the liability risk to the district. Mrs. Kavanagh explained that she was looking at enrollment very closely in all grades. Enrollment is higher that what had been projected at El Camino Real due to the fact that K. Hovanian has sold 28 new homes that the district had not expected. Therefore it is now necessary to relocate students from El Camino Real to Bear Mountain to accommodate the increase.		Reports and Communications - Mrs. Kavanagh
Mrs. Kavanagh reminded the board that there is no final state budget yet. She then introduced Mrs. Esquivel and Mr. Davis and thanked them for their hard work preparing the data for the Unaudited Actuals Report. Mrs. Esquivel gave a comparison of Estimated Actuals reported in June to Unaudited Actuals as of June 30, 2008. Reviewing the Unrestricted General Fund 01 she reported the revenues came in higher than projected, expenditures were lower than projected and the district was able to meet their required 3% reserve fund. For Restricted Categorical Funds the carryover and fund balances will be added to the 08/09 budget. Finally she explained that minimum classroom compensation of 60% for elementary districts had been met at 62.41% and No child left Behind and Special Education Maintenance of Effort had also been met. Mr. Davis continued reporting to the board on the Unrestricted Funds for Preschool, Cafeteria, Deferred Maintenance and New Construction. After a brief time of questions and answers led by Mrs. Esquivel, Mr. Davis and Mrs. Kavanagh the following action was taken.		Reports and Communications - Mrs. Esquivel/Mr. Davis

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the 2007/2008 Unaudited Actual Financial Reports.		07/08 Unaudited Actual Financial Reports

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 6:18 p.m.		Adjournment

Clerk Secretary