Arvin Union School District

737 Bear Mountain Boulevard

Arvin, CA 93203

 

Minutes of the Governing Board

  

                      Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on December 15, 2009.

 

The meeting was called to order by Mr. Stoner at 6:30 p.m.

 

Call to Order

 

 

 

Members Present:  Mr. Bill Stoner, President               Mr. Albert DeLeon        

                               Mrs. Anabel Rubio, Clerk               Mrs. Joycene Tarver                                                                                                  

                                                                                      Mr. Tim Owens

                                                                                               

 

Members Present   

Members Absent:  None                 

 

Members Absent                                           

 

 

 

Staff Present:          

            Mrs. Jerelle Kavanagh, Superintendent

            Mrs. Marilyn Thompson, Assistant Superintendent

            Ms. Geneva K. Banks, Administrative Secretary

            Mrs. Ludim Llanes, District Receptionist

            Mrs. Olivia Esquivel, Administrative Assistant

            Mr. Chris Davis, District Accountant

            Mrs. Angelica Salinas, Sierra Vista Principal

            Ms. Melanie Meadows, El Camino Real/Bear Mountain Vice Principal

            Mr. Gayle Hui, Haven Drive Middle School Vice Principal

            Mrs. Jennifer Johnson, ELD Coordinator

            Mrs. Marlen DeLeon, Sierra Vista Clerk

            Mr. Robert Rangel, Haven Drive Custodian/Driver

            Mr. Jose Garcia, Bear Mountain Night Custodian

            Mr. Luis Carmona, Family Advocate, CSEA President

            Ms. Cynthia R. Moran, Haven Drive Campus Supervisor

                   

 

Staff Present

Others Present: Kathy Caric, KCSOS; Cathie Barraza, KCSOS – DAIT Lead; Armando Rubio; Bertha M. Paz; Maria Hernandez.

 

 

Others

Mr. Owens led the Pledge of Allegiance.

 

 

Pledge of Allegiance

Mrs. Kavanagh informed the board Item 8.7 will be tabled until the January Board Meeting.

 

On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved Minutes of the Regular Meeting on November 17, 2009.

 

Mrs. Kavanagh presented Cynthia Moran, Haven Drive Campus Supervisor, with a plaque thanking her for her hard work and dedication for the Fall Festival and to Arvin Union School District.

 

Mrs. Kavanagh explained the California Voting Rights Act passed in 2002.  This act does not affect current board members, but if forced would change board elections to trustee districts.

 

Mrs. Kavanagh explained to the board that RTTT will be an opportunity for one-time funding from the Federal Government which will expect changes in the following areas: standards and assessments; student data; highly effective teachers; turning around falling schools.  Mrs. Kavanagh informed the board that the district will wait to learn more about Race to the Top requirements and how it relates to DAIT.

Mrs. Caric stated that it was unclear at the time what the requirements were, so it would be best for the district to wait until more is known.

 

Mr. Stoner asked if this was for program improvement only and Mrs. Kavanagh stated that the funding will be available to all districts that qualify.

 

Mrs. Kavanagh reported to the board that the district was in year 3 of Program Improvement.  When we started, the district was second lowest, and currently, we are sixth.  The state wants a report from the lowest eight districts.  The state will focus on the following areas: intervention programs; math adoption and fiscal issues.  Mrs. Kavanagh stated possible sanctions could apply once the state meets with these districts.

 

Mrs. Kavanagh reminded the board of the district office Open House on December 17, 2009.

 

Mrs. Johnson, ELD Coordinator, gave a presentation on student achievement.  Mrs. Johnson stated that in January 2009, the district implemented intensive reading and language intervention for grades 4-8.  The district is currently using High Point materials. Improvement was made at all school sites in fourth grade.  Mrs. Johnson mentioned a few strategies to improve the 4-6 program as well as for grades 7-8.

 

Mrs. Rubio asked what the district planned to do with students re-entering core subject classes who may still be below grade level.  Mrs. Johnson stated the district will not reach this level for two years, but the district will provide student study team meetings, continued testing for the student and additional intervention programs.

 

Mr. Stoner asked that once the student is tested and they reach grade level, are they taken out of High Point and returned to regular core classes?  Mrs. Johnson stated that he was correct, and the students are then given an exit exam before returning to regular core classes.

 

Mrs. Tarver asked, “What help are the students given once they return to core classes in order to remain successful?”  Mrs. Johnson stated the following will be provided: small group instruction; instructional aide strategic support; after school intervention programs; universal access time.  Our advanced students will be provided with enrichment activities prepared by their teachers.

 

Mrs. Johnson stated that for the 2010/2011 school year, the master schedule will be changed to increase intervention time, but this will be a difficult transition due to the complicated nature of a master schedule.

 

Mrs. Thompson gave a report on the physical fitness results.  The weakest area for our students seems to be body composition.  When we compare our numbers with the state, the seventh graders have made great progress.  The fifth graders are a little lower and again, body composition appearing to be the weakest category.  Overall, Arvin Union School District is doing well as it compares with the county and state fitness scores.

 

At this time, Mr. Stoner announced the opportunity for public comment. 

 

No comments were made.

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following

consent agenda:

 

 

Adoption of the Agenda

 

Minutes – Approved

 

 

Recognition/Cynthia Moran

 

 

Trustee Districts

 

 

RTTT (Race to the Top)

 

 

 

 

 

 

 

 

 

State School Board Meeting/January 7, 2010

 

 

 

 

Open House

 

DAIT Report regarding Student Achievement Jennifer Johnson

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Report on Physical Fitness Marilyn Thompson

 

 

 

 

Communications from the Public

 

 

 

Purchase Order Numbers 100290- 100313 and 13010050-13010057

Bill Payments 27, 28, 29, 30

Payroll Numbers 21, 22, 23, 24

 

Ratify the following Interdistrict Attendance Requests for the 2009/2010 school year based on child care. (* indicates renewal)

Eduardo Landeros, Jr. – Grade K – Arvin to Vineland

Yasmine Landeros – Grade 1 – Arvin to Vineland

Valeria E. Landeros – Grade K – Arvin to Vineland

Erik Aguilar – Grade 5 – Arvin to Vineland

Ivan Ramirez – Grade 3 – Arvin to Vineland

Nailea Ramirez – Grade 1 – Arvin to Vineland

Jazmin Silva – Grade 8 – Arvin to Sunset

Daniela Silva – Grade 5 – Arvin to Sunset

 

Ratify the following Intradistrict Attendance Requests for the 2009/2010 school year based on parent request.   (* indicates renewal)

Adrian Baeza – Grade K – BME to SV

 

Ratify the acceptance of the following donation for ECR soccer goals:

Stacie Tremaine                                                                                  $250.00

 

On motion of Mr. Owens, seconded by Mrs. Rubio, the board unanimously approved the 2009/2010 Local Agreement for Child Development Services (Amendment 01) between the Arvin Union School District and California Department of Education for the Arvin State Preschool, Contract Number: CSPP-9117 - Project Number 15-6331-00-9 in the amount not to exceed $453,753.00

                                                                

On motion of Mrs. Rubio, seconded by Mr. DeLeon, the board unanimously approved Resolution

#6:2009/2010 to authorize the designated personnel to sign contract documents regarding the

2009/2010 Local Agreement for Child Development Contract #CSPP-9117.

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the 2009/2010 Dental Services Agreement between the Arvin Union School District and Clinica Sierra Vista to provide Mobile Dental services to Arvin Union School District schools.

 

On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the state adopted textbook selection for English Language Arts for grades K – 6 California Treasures by

Macmillian-McGraw Hill.

 

On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the state adopted

textbook selection for English Language Arts for grades 7 – 8, California by Glencoe-McGraw Hill.

 

On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the state adopted

textbook selection for Intensive Intervention for grades 4 – 8, Inside Language Literacy and Content by

National Geographic/Hampton Brown.

 

On motion of Mrs. Tarver, seconded by Mr. DeLeon, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2009/2010 school year:

 

Substitute Teachers:

                Antonio Arevalo

                Reysheen Mason

                James McFarland

 

 

 

Additional Assignments:

 

After School Intervention Teachers

               

Sierra Vista                                           Bear Mountain                                     El Camino Real

                Celia Salcido                                        Elizabeth Alvarez                                                Karen Ramos

                Veronica Gonzalez                             Maria Arellano                                     Nikki Grayson

                Marc Mathiasen                                   Maria Flores                                         Arceli Herrera

                Kimberly Teague                                                                                                 Carole Rohde

                Mark House                                                                                                          Jennifer Velasco

Eusebio Andrade                                                                                                                Kim Handel

Kristine Shanley                                                                                                  Kathleen Dalton

                                                                                                                                Javier Pacheco

                                                                                                                                Melinda Havener

                                                                                                                                Michael Taylor

                                                                                                                                Patricia Gaona

                                                                                                                                Devon Witte

                                                                                                                                Norma Beiber

                                                                                                                                Rosemarie Borquez

                                                                                                                                Vicki Roberts

                                                                                                                                Michael Simpson

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the submission of application for a Variable Term Waiver to California Department of Education on behalf of Ma. Ruby Calderon.

 

On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the following

employment, resignation, retirement, leave of absence, change of status, and termination of the

following classified staff for the 2009/2010 school year:

 

 

Purchase Orders

Bill Payments

Payroll

 

Interdistrict-09/10

Child Care

 

 

 

 

 

 

 

 

 

Intradistrict-09/10

Parent Request

 

 

Soccer Donation/Stacie Tremaine

 

09/10 Local Agreement for Child Development Services (Amendment 01)

 

 

Resolution #6/Authorize Designed Personnel to Sign Contract Documents

 

09/10 Dental Services Agreement

 

 

State Adopted Textbook for English Language Arts K-6

 

 

State Adopted Textbook for English Language Arts 7-8

 

State Adopted Textbook for Intensive Intervention 4-8

 

 

Certificated Staff

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ma. Ruby Calderon/Variable Term Waiver

 

 

Classified Personnel

Additional assignments:

               

Substitute Special Education Instructional Aide

Maria Vargas

 

 

Resignations:

Deanna Queen – resigned from Lead Cook at Sierra Vista Elementary – effective November

16, 2009.

 

               Gladis Gallardo – resigned from 1 – hour Noon Duty Aide at Sierra Vista Elementary –

               effective November 25, 2009.

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the updated list of

members of the Bond Oversite Committee.

 

On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved Mrs. Rubio as

Board President for 2010.

 

On motion of Mr. DeLeon, seconded by Mr. Owens, the board unanimously approved Mrs. Tarver as

Board Clerk for 2010.

               

On motion of Mr. Owens, seconded by Mr. DeLeon, the board unanimously approved Mr. DeLeon as

Trustee Representative and Mr. Owens as Alternate for 2010.

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Governing Board regular meeting on the 3rd Tuesday of each month at 6:30pm at El Camino Real Elementary for 2010.

 

On motion of Mrs. Tarver, seconded by Mr. DeLeon, the board unanimously approved the following authorized signatures:

 

Jerelle Kavanagh                                Marilyn Thompson              Olivia Esquivel                     Geneva K. Banks

Chris Davis                           Ludim Llanes                       Ruth Harris

                                                               

On motion of Mrs. Rubio, seconded by Mr. DeLeon, the board unanimously approved the following as Custodian of the Records:

 

Olivia Esquivel        Chris Davis        Geneva K. Banks

 

Review SISC Investment Pool Statement for the period from July 1, 2009 to September 30, 2009.

(NO ACTION REQUIRED)

 

On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the First Interim Report of the Arvin Union School District for the Fiscal Year 2009/2010 (July 1, 2009 – October 31, 2009).

 

On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved Resolution #7:2009/2010 - Annual Accounting of Developer Fees for 2008/2009 Fiscal Year.

                               

 

On motion of Mr. Owens, seconded by Mrs. Rubio, the board unanimously approved the CalSTRS 403bComply Contract between Arvin Union School District and California State Teachers’ Retirement System (CalSTRS) to provide administrative and tax compliance services for the CalSTRS  403bComply.

 

On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the Arvin Union

School District Annual Audit Report by the firm Linger, Peterson, Shrum & Company, Certified Public

Accountants, for the period ending June 30, 2009.

               

On motion of Mr. DeLeon, seconded by Mr. Owens, the board unanimously approved the Arvin Union

School District School Readiness Program – Prop 10 Audit Report by the firm Linger, Peterson, Shrum &

Company, Certified Public Accountants, for the period ending June 30, 2009.

 

Item 8.7  Consider approval of the Arvin Union School District Prop 39 Measure C Audit Report by the firm Linger, Peterson, Shrum & Company, Certified Public Accountants, for the period ending June 30, 2009.

 

On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 8:17 p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Bond Oversite Committee

 

 

Board President 2010/Mrs. Anabel Rubio

 

Board Clerk 2010/Mrs. Joycene Tarver

 

Trustee Representative and Alternate for 2010

Board Regular Meeting Day, Time and Location

 

 

Authorized Signatures

 

 

 

 

 

Custodian of Records

 

 

 

 

SISC Investment Pool

 

 

First Interim Report

 

 

 

Resolution #7/Annual Accounting of Developer Fees

 

CalSTRS 403bComply Contract

 

 

 

Annual Audit Report

 

 

 

School Readiness Program Prop 10 Audit Report

 

 

Prop 39 Measure C Audit Report – Tabled

 

 

Adjournment

 

 

 

Clerk                                                                                     Secretary