Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on July 21, 2009.

The meeting was called to order by Mr. Stoner at 6:30 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mr. Tim Owens Mrs. Joycene Tarver Mr. Albert De Leon		Members Present
Members Absent: Mrs. Anabel Rubio		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District Receptionist Mr. Chris Davis, District Accountant Mr. David Zamarron, Director of MOTS Mr. Rey Ramos, El Camino Real Custodian/Driver Mr. Randy Hooser, Haven Drive Custodian/Driver Mrs. Ofelia Ramos, MOTS Secretary Mr. Jose Garcia, Warehouse Assistant Mr. Carlos Reyes, El Camino Real Night Custodian Mr. Enrique Arambula, Haven Drive Custodian/Driver Mr. Robert Rangel, Haven Drive Custodian/Driver Mr. Antonio Montelongo, Sierra Vista Custodian/Driver Mrs. Lissett Macias, El Camino Real Custodian Ms. Maria Arredondo, Bear Mountain Night Custodian Mrs. Jacalyn Roberts, Sierra Vista Teacher, ATA President Ms. Virginia Hemingway, El Camino Real Teacher Martha Mortimer, Bear Mountain Teacher Ms. Sylvia Balteria, Sierra Vista Custodian/Driver Ms. Julie Mahan, El Camino Real Teacher Ms. Maria C. Garcia, Bear Mountain Night Custodian Ms. Cindy Rangel, Haven Drive Night Custodian		Staff Present
Others Present: Lyn Williams, Donny Williams, Juvenal Benitez, Sal Partida		Others

Mrs. Kavanagh informed the board that the agenda had three items that needed to be corrected; · Item #6, numbering was incorrect, should read: · 6.1 – Certificated · 6.2 – Classified · 6.3 – Confidential · 6.4 – Administrative · Item #8.7, the dollar amount to be approved for payment of the 2006 School Facility Bridge funding Program was revised after the agenda was posted and should read $1,169,436.73.		Adoption of the Agenda
On motion of Mr. Owens, seconded by Mr. De Leon, the board unanimously approved minutes of the Regular Meeting on June 23, 2009.		Minutes – Approved
Mrs. Kavanagh greeted the board and the audience. She, along with Mr. Davis, gave a summary of the Tejon Mountain Village Environmental Impact Report (EIR) response. The response included a larger number of students and need for school than the EIR indicated Reference to Ed code on district boundary changes was also included in the response. There was some discussion from the board and Mrs. Kavanagh assured the board she would keep them abreast of any progress concerning this project. Mrs. Kavanagh shared with the board that the State has come to an agreement among the Big 5 on a budget that will be taken to the legislatures on Thursday night, July 23, 2009. Many factors concerning Proposition 98 are causing the delaying of the process. She also explained there could possibly be more cuts this fiscal year from categorical funds and the possibility of reducing the school calendar by five days is still available. Mrs. Kavanagh asked the board to consider holding a special board meeting in early August to comply with an August 15^th deadline to notify certificated staff of layoffs. These layoffs will be the result of judgment from layoff hearings that were held on July 16^th. It was decided there would be a special board meeting on August 4, 2009 at 5:30 p.m. in the district office board room. At this time, Mr. Stoner announced the opportunity for public comment. Mr. Jose Garcia, 501 Jess St., Arvin; addressed the board regarding an involuntary job reassignment that was being imposed on him by the district. He asked the board to reconsider the transfer from his present position as Warehouse Assistant back to a Night Custodian. His job assignment before the Warehouse Assistant position was Day Custodian, he shared that he didn’t understand why he wasn’t bumped back to the day custodian instead of the night custodian. Mr. Donny Williams, 3410 Christmas Tree Lane, Bakersfield, CSEA Representative; spoke in support of the CSEA Chapter 164 and asked the board to do the right thing to correct the action being taken by the district to reassign classified employees. Mr. Juvenal Benitez, 1417 La Mesa Court, Arvin, representing the Citizens for a Better Arvin; requested that the board continue busing for the students and water filters be installed at the school sites. He also requested written response from the district regarding the water filter issue. Mr. Robert Rangel, 1713 Fairview Road, Bakersfield, Haven Drive Custodian; addressed the board opposing the procedure used by the district to notify classified employees of their job reassignments. He felt it was a very unprofessional meeting with them individually. His suggestion was to conduct a group meeting. Mr. Sal Partida, 240 King St., Arvin, President of Committee for a Better Arvin; asked that consideration would be given to the many petitions that have been collected regarding the water issues of Arvin and presented to the district with no response from the district. He asked that a response be returned to the committee within a week or two. Ms. Sylvia Balteria, 925 Lomita Drive, Bakersfield, Sierra Vista Custodian/Driver; explained that in the process of reassignments she was being transferred to another site, and her hours were being changed to 9:00 a.m. to 6:00 p.m. She feels the harder you work and do a good job, you are punished; not praised. She was appalled at the decisions the district had made. Mr. Stoner thanked the audience for their comments and continued with the next order of business.		Reports and Communications- Mrs. Kavanagh Communications from the public Mr. Jose Garcia Mr. Donny Williams Mr. Juvenal Benitez Mr. Robert Rangel Mr. Sal Partida Ms. Sylvia Balteria
On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the following consent agenda: Purchase Order Numbers 100001- 100074 and 13010000-13010011 Bill Payments 1, 2, 3, 4 Payroll Numbers 1, 2, 3, 4 Interdistrict Attendance Requests for the 2009/2010 school year based on parent request. (indicates renewal). Sophia Hernandez – Grade 6 – Arvin to DiGiorgio Sebastian Hernandez – Grade 6 – Arvin to DiGiorgio Interdistrict Attendance Request for the 2009/2010 school year based on child care. ( indicates renewal) Brianna M. Miranda – Grade 3 – Arvin to Vineland Emily S. Miranda – Grade 1 – Arvin to Vineland Hector A. Zavala – Grade 5 – Arvin to Edison Alfredo A. Zavala – Grade 7 – Arvin to Edison On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously ratified the Software License Agreement between Arvin Union School District and Database Depot, Inc. a corporation of the State of California doing business as Red Schoolhouse Software. On motion of Mr. De Leon, seconded by Mrs. Tarver, the board unanimously ratified the Operational agreement between Clinica Sierra Vista and Arvin Union School District for the period covering October 1, 2009 through September 30, 2011. On motion of Mr. Owens, seconded by Mr. De Leon, the board unanimously approved the 2009/2010 contract between the Kern County Superintendent of Schools Office and the Arvin Union School District, who is a member of the Kern County Consortium SELPA.		Consent Agenda Purchase Orders Bill Payments Payroll Interdistrict-09/10 Parent Request Interdistrict-09/10 Child Care Red Schoolhouse Software Clinica Sierra Vista KCSOS –Kern County Consortium SELPA
On motion of Mrs. Tarver, seconded by Mr. De Leon, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2008/2009 and 2009/2010 school year: Substitute Teachers: 2009 Summer School Jose Ayala Alicia Carrera Jeffrey Bopp Mr. Davis reviewed with the board the Classified Employees AB1200 which is a document prepared by the district showing the district can financially support any increases connected with the settlement of the collective bargaining agreement. It was reported that there were no additional costs to the district upon settlement of the collective bargaining agreement because they were already in the budget. Mr. Stoner opened a public hearing at 7:16 p.m. to allow for public response to the Disclosure of Collective Bargaining Agreement between the Arvin Union School District and the Classified Employees Association, AB1200. The hearing was closed at 7:18 p.m. Mr. Davis reported the response to the AB1200 from Kern County Superintendent of Schools office which requires no action taken. The county office did review the financial nature of the district and found the district to be financially sound to substantiate the AB1200 but advised caution for the future agreement due the economic state of California. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously accepted a letter of retirement from Debbie Hearron, District Secretary, effective October 28, 2009. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the extension of the Superintendent’s contract until June 30, 2011. On motion of Mr. Owens, seconded by Mr. De Leon, the board unanimously approved the agreement for Utility & Custodial Services – Extended Year 2009 contract between the Kern County Superintendent of Schools office and the Arvin Union School District beginning June 15, 2009 and ending July 10, 2009. Mr. Stoner opened a public hearing at 7:27 p.m. to allow for public response to the School Facilities Needs Analysis and Adoption of Alternative School Facility Fees for the Arvin Union School District. Mr. Davis explained to the board the School Facilities Needs Analysis and Adoption of Alternative School Facility Fees was done annually to update developer fees charged to residents/developers on new construction. Mr. Davis reported the Level 2 fees would increase from $6.68 to $8.65 per square foot and the Level 3 fees would increase from $13.36 to $17.30 per square foot. Mr. Stoner closed the public hearing at 7:34 p.m. and the following action was taken. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Resolution #1:2009/2010 School Facilities Needs Analysis (SFNA) and Adoption of Alternative School Facility Fees for the Arvin Union School District. On motion of Mr. Owens, seconded by Mr. De Leon, the board unanimously approved awarding the 2009/2010 Bread Product Bid to Galasso’s Bakery. On motion of Mr. De Leon, seconded by Mr. Owens, the board unanimously approved awarding the 2009/2010 Dairy Product Bid to Foster Farms. On motion of Mrs. Tarver, seconded by Mr. De Leon, the board unanimously ratified the 2009 Summer Seamless Feeding Program Application for Bear Mountain Elementary School. Mrs. Kavanagh reviewed the Williams Settlement Quarterly Complaint Report regarding any complaints received concerning facilities or textbooks. She explained the district had received its first and only facility complaint. She assured the board the complaint has been investigated and corrected. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the authorization of full prepayment of the 2006 School Facility Bridge Funding Program in the amount of $1,169,436.73. On motion of Mr. De Leon, seconded by Mr. Owens, the board unanimously approved the following Interfund transfers for the 2008/2009 fiscal year. 974136 – Clear Cafeteria Due to/Due From $8,726.40 974137 - Cafeteria temporary loan payment to General Fund (GF) $59,726.40 974306 – Cafeteria and Preschool Indirect Cost Transfer to GF $45,515.00 974307 – Preschool Curriculum Lab Costs Transfer to GF $186.58 974377 – Cafeteria Set-up of Due to/Due From $7,883.97 974378 – Cafeteria Set-up of Due to/Due From $7,883.97 974379 – Cafeteria Set-up of Due to/Due From $7,883.97		Certificated Personnel Classified Personnel AB1200 Presentation Public Hearing/AB1200 KCSOS Response/AB1200 D. Hearron, Retirement Superintendent’s Contract Extended KCSOS Utility & Custodial Services-Extended Yr. 09 Public Hearing/SFNA Res.#1:09/10-SFNA 09/10 Bread Product Bid Award 09/10 Dairy Product Bid Award 09 Summer Seamless Feeding Program Application Williams Settlement Uniform Complaint Quarterly Report 06 School Facility Bridge Funding Payment 08/09 Interfund Transfers
Mr. De Leon said he would like to have it explained to him how the bumping rights procedure works regarding the classified job reassignments. Mrs. Tarver also asked for more information. Mrs. Kavanagh said that she would bring back a report to the board at the next meeting or on a Friday Report.		Board Member Report for Future Agenda
On motion of Mr. Owens, seconded by Mr. De Leon, the board unanimously adjourned the meeting at 7:50 p.m.		Adjournment
Clerk Secretary