Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on June 22, 2010.

The meeting was called to order by Mrs. Rubio at 6:30 p.m.		Call to Order

Members Present: Mrs. Anabel Rubio, President Mr. Tim Owens Mrs. Joycene Tarver, Clerk		Members Present
Members Absent: Mr. William Stoner		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Ms. Geneva K. Banks, Administrative Secretary Mr. Chris Davis, District Accountant Mrs. Ludim Llanes, District Receptionist Mr. David Zamarron, MOTS Director		Staff Present
Others Present: Roberto Rangel, Randy Hooser, Cathie Barraza, KCSOS, Rey Ramos, Luis Carmona, Grant Herndon, Schools Legal Service, Enrique Arambula, Rena Conradi, Jessica Conradi.		Others
Mr. Tim Owens led the Pledge of Allegiance. No changes to the agenda.		Pledge of Allegiance Adoption of the Agenda
On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the minutes of the Regular Board Meeting on May 18, 2010 and Financing Corporation Meeting on May 18, 2010. Item 3 was postponed until legal counsel arrived. Mrs. Kavanagh reported we have approximately 400 students attending summer school. We have advertised for the summer feeding program to invite the public from ages one to eighteen, but we are not seeing too many students attending. Mrs. Guyton invited an author/singer to summer school and the gentleman was impressed with the students speaking and asking questions in complete sentences and the students were all well behaved. Mrs. Kavanagh reported on the façade. We are currently working with the city to have the bid process handled through the city. By going through the city the money and bid will also be handled through the city. The city has selected a group of vendors that are approved for these projects. Once the bid has closed it will be one their pre-determined bidders which should be by the end of July. Unfortunately, the project will probably begin at the beginning of the school year. The project could take up to a couple of months to complete. The city is looking at paying the full cost of the project including the 10% of the district’s cost. The board went into closed session at 6:37 p.m. for conference with legal counsel. After reconvening at 7:30 p.m. the following action was taken. No report given. Item 3.3 postponed until later in the meeting Mrs. Thompson introduced Cathie Barraza, the district’s DAIT Lead from the county office to present the end of the year report. Mrs. Barraza gave an overview of the DAIT process, which in July 2008 KCSOS and Arvin DLT completed the DAIT Plan. The DAIT plan has three goals: 1. Improve achievement in Reading/Language Arts; 2. Improve achievement in mathematics; 3. Improve achievement for English Language learners. The DAIT plan included sixty seven action steps in which forty eight action steps (72%) are fully completed and implemented. The remaining action steps to be completed focus on implementation of ELA adoption for grades K-5 and strategic intervention for ELA and mathematics, monitoring of instructional, monitoring of teacher collaboration and monitoring of single school plans. The district will be completing its third quarter report by July 15. Mrs. Kavanagh thanked Mrs. Barraza for all her help through this process. Mrs. Angie Summers presented the end-of-year math assessment data report. There are five grade levels that improved from first to fourth quarter. In sixth grade there was a growth in third quarter and then a dip in fourth quarter. Kindergarten, first and second grades are going along very well. In third grade there is a dip. There is a great growth in seventh grade. For the 2010/2011 school year the district will have basic fact tests to be given the first week of school and they will be assessed throughout the year; collaborative grade level chapter studies and have continued support. To date 78% of our teachers are in progress or have completed the SB472 math instructional materials training. Mr. Owens stated that the district has come a long ways. Mrs. Rubio asked have we set a deadline for the teachers to complete training. Mrs. Kavanagh replied she let all teachers know that she wanted the training completed by August. Mrs. Thompson stated that the plan is August. Even if we do not have 100% trained we will keep going. Those that have not completed the training are ready and willing to get the training completed. Mrs. Tarver stated it would be nice to have an instructor come to our site and give the training. Mrs. Kavanagh stated we have an instructor (pointing to Angie Summers). Mrs. Summers stated we will do whatever we can to get the training completed and the county office has said the same and they will be offering classes in the fall. Mrs. Thompson stated that this is for the good of the students and our teachers are responding to this and know that’s its important. Mrs. Thompson gave a report on the 2009/2010 fourth quarter Language Arts core curriculum benchmark results which is a comparison of our comprehension from the 2009 to the 2010 school year. For our kindergarteners, district-wide, we show a growth of 8%. We have a couple areas where we had a dip but this will allow us to see what areas we need to work on. Mrs. Thompson gave a report on the CELDT performance by proficiency level. From the 2006/2007 to the 2009/2010 school year Arvin has a 14 point growth in early advanced/advanced. Compared to other districts Arvin looks strong in our level of proficiency. At this time, Mrs. Rubio announced the opportunity for public comment. No comments made by the public. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda: Purchase Order Numbers 100558 – 100594 Bill Payments 52, 53, 54, 55, 56, 57 Payroll Numbers 45, 46, 47, 48 Approve the following Interdistrict Attendance Requests for the 2010/2011 school year based on parent employment. (indicates renewal) Figueroa, Marisol – Grade 5 – Arvin to Fruitvale Garza, Jessica – Grade K – Rosedale to Arvin Grissom, Jaime – Grade 3 – Arvin to BCSD Lopez, Dagoberto – Grade 5 – Vineland to Arvin Lopez, Daniel – Grade 3 – Vineland to Arvin Lopez, Maricela – Grade K – Vineland to Arvin Moreno, Clarissa – Grade K – Greenfield to Arvin Nunneley, Stephen – Grade 7 – Arvin to Fruitvale Nunneley, Christian – Grade 4 – Arvin to Fruitvale Nunneley, Sebastian – Grade 5 – Arvin to Fruitvale Approve the following Interdistrict Attendance Requests for the 2010/2011 school year based on child care. (* indicates renewal) Garcia, Daniela – Grade 2 – Arvin to Vineland Guerrero, Rudy – Grade 2 – Arvin to DiGiorgio Guerrero, Ronnie – grade 6 – Arvin to DiGiorgio Lopez, Ebany – Grade 1 – Arvin to DiGiorgio Lopez, Eldaly – Grade 8 – Arvin to DiGiorgio Lopez, Emily – Grade 5 – Arvin to DiGiorgio Moreno, Erik – Grade 7 – Arvin to DiGiorgio Pennington, Hannah – Grade 8 – Arvin to DiGiorgio Robinson, Ashley – Grade 1 – Arvin to DiGiorgio Robinson, Arianna – Grade 4 – Arvin to DiGiorgio Perez, Alondra – Grade 8 – General Shafter to Arvin Perez, Isaac – Grade 6 – General Shafter to Arvin Perez, Erik – Grade 2 – General Shafter to Arvin Perez, Lizbeth – Grade 4 – Arvin to Lamont Perez, Israel – Grade 2 – Arvin to Lamont Perez, Marlena Irene – Grade 6 – Arvin to DiGiorgio Serrano, Arizbeth – Grade 5 – General Shafter to Arvin Serrano, Jaziel – Grade 7 – General Shafter to Arvin Serratos, Deaygo – Grade K – Arvin to Lamont Velazquez, Gildardo – Grade 7 – Arvin to DiGiorgio Velazquez, Esteban – Grade 3 – Arvin to DiGiorgio Approve the following Interdistrict Attendance Requests for the 2010/2011 school year based on parent request. ( indicates renewal) Kidwell, Susannah Marie – Grade 5 – Arvin to DiGiorgio Klase, Tomas – Grade 4 – Arvin to Vineland Approve the following Intradistrict Attendance Requests for the 2010/2011 school year based on child care. (indicates renewal) Contreras, Cristopher – Grade 5 – BME to SV Contreras, Ashley – Grade K – BME to SV Duran, Evelyn – Grade 3 – ECR to BME Gomez, Luis A. – Grade 5 – ECR to SV Gomez, Jose G. – Grade 2 – ECR to SV Gomez, Naidelyn – Grade 2 – ECR to BME Graham, Ian-John – Grade 5 – BME to SV Graham, Chloe – Grade 2 – BME to SV Herrera, Bryan – Grade 4 – ECR to SV Palomares, Juan-Diego – Grade K – ECR to BME Parra, Vivian – Grade 4 – ECR to BME Ramirez, Angel – Grade K – SV to ECR Ruiz, Jessie Raymond – Grade 4 – SV to ECR Ruiz, Nancy – Grade 4 – SV to ECR Tellez, Peter – Grade 3 – ECR to SV Velazquez, Angel V. – Grade K – BME to ECR Approve the following Intradistrict Attendance Requests for the 2010/2011 school year based on parent request. (indicates renewal) Conradi, Landon – Grade 1 – SV to BME On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the 2009/2010 Consolidated Application for Funding Categorical Aid Programs (Part I). Board returned to Item 3.3 On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Resolution #20:2009/2010 to initiate the process for a change in the trustee election system. Board returned to Section 6 On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the Authorization of a Schoolwide Program for El Camino Real Elementary. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Memorandum of Understanding between Regents of the University of California Cooperative Extension (UCCE), Kern County for UC-FSNEP and Arvin Union School District Family Resource Center to promote food resource management and healthy eating across the lifespan of food stamp-eligible populations. Term of agreement is October 1, 2010 to September 30, 2012. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the 2010/2011 Contract between the Kern County Superintendent of Schools Office and the member school districts of the Kern County Consortium SELPA to delineate the functions and responsibilities of the school district and KCSOS. Term of agreement is July 1, 2010 through June 30, 2011. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Relocation Permission and Authorization for Community Action Partnership of Kern’s Child Education and Development Services to relocate to Sierra Vista Elementary School in case of an emergency or natural disaster. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the 2010/2011 Contract Local Agreement for Child Development Services for California State Preschool contract Number CSPP-0116, Project Number 15-6331-00-0 in the amount of $453,753.00. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved Resolution #19:2009/2010 to authorize the designated personnel to sign contract documents regarding the 2010/2011 Contract Local Agreement for Child Development Services for California State Preschool Program contract Number CSPP-0116, Project Number 15-6331-00-0 in the amount of $453,753.00. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2010/2011 school year: New Teachers:* Christina Touchstone – 7^th/8^th grade English Language Arts Stephen Martinez – PE Teacher Additional Assignments: Substitute Migrant Summer School Teachers Christy Vargas Marc Mathiasen Christina Zuniga BTSA Facilitator Debbie Vietti BTSA Support Providers Karen Davis Charlie Haycock Change of Position: Michelle Davidson – Academic Instructional Coach at El Camino Real Elementary, effective the 2010/2011 school year. Mrs. Kavanagh stated that the initial proposal to Arvin Teachers Association was to open the negotiation process. The district is working with Mr. Valdez and he has everything on the table as to changes that the district may have to take. This is sunshinning, which means we have let the public know what we want to discuss with the teachers union. The next step is for the union to submit to the district what they want to discuss and this will be brought to the board and then the union and district can negotiate in closed session. We have not negotiated with the teachers for two years. Mrs. Rubio stated that we are not the only district in Kern County that are looking at furlough days and costs to health and welfare benefits. She has seen different proposals from the teachers association where they all seem to be the same. Mrs. Kavanagh stated we have to let the union know these are things we have to look at. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2010/2011 school year: Additional Assignments: Substitute Migrant Summer School Tutor Jose Ayala Kindergarten Summer Instructional Aides Carmen Downs Olivia Gonzalez Elvia Garcia Valerie Marmolejo Maria Pantoja Summer Special Education Transportation Aide Nataly Banuelos Summer Instructional Aide – Administering CELDT Test Carmen Downs Teresa Lopez Alejandra Roman Maria Rodriguez Lissett DeLeon Errica Esqueda Elvia Garcia Change of Position: Jose Garcia – Warehouse Foreman, effective May 17, 2010. Marlen DeLeon - School Secretary at Sierra Vista Elementary, effective July 26, 2010. Resignations: Diana Zavala – resigned from 1-hour noon duty aide at Sierra Vista Elementary, effective May 18, 2010. Angelica Resendez – resigned as Resource Specialist Instructional Aide at El Camino Real Elementary, effective May 7, 2010. Norma Ortiz – resigned as summer school cafeteria helper, effective May 26, 2010. Mary Ayala – resigned as summer school cook, effective May 26, 2010. DeeDee Loya – resigned as summer school cook, effective May 26, 2010. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the 2010/2011 Technology Services Agreement between the Arvin Union School District and the Kern County Superintendent of Schools for a cost of $14,306.52. Mr. Davis began his presentation on the 2010/2011 budget with a report on the State Budget – May Revise. The revised state budget gap is projected to be $19.1 billion, slightly smaller than the $19.9 billion in the January budget. The Governor proposes to close this gap without raising taxes. The Governor has withdrawn the proposal to cut $112 million for University of California and California State University enrollment growth. Education looks better in the budget than other areas. However, we still have the $2.5 billion taken from education in January. From January to May the additional cuts were a lot less than other areas. The child care, which affects the students we serve, takes a huge cut in the CalWorks program and the social and health programs that serve K-12 students. Proposition 98 proposed funding – was lowered to $48 million. The projected increase to the ending fund balance in the current year is $1.8 million. This is due to a slight increase in our revenues and a decrease in the current year expenditures. 2010/11 revenue limit cuts; for the first time the COLA is negative so this is taking away $72,758; an additional $3.5 is taken off the top for the deficit factor; there will also an additional revenue limit cut of $751,284. This brings the total revenue limit cut to $4.4 million. The total year to year revenue change is a total of $2.8 million. From what we spent this year to what we’re budgeted to spend next year, salaries will go up and our benefits will go up by $1995.00 per person per year for certificated and $2150.00 per person per year for classified and our unemployment and workers compensation went up by a small amount which is an increase of $577,518 in benefits. Our total expenditure increase from last year to this year will only be $1000. This has to do with all the cut backs from year to year. Multi-Year projection – in the 2010/11 school year we are decreasing our fund balance of $1.6 million, leaving a projected fund balance of 14.19%. In the 2011/12 school year there is a projected COLA of 2.10%, 7% benefit increase projected, leaving a projected fund balance of 9.64%. In the 2012/13 school year there is a projected cola of 2.40%, 7% benefit increase, decreasing the fund balance of $1.8, leaving a projected fund balance of 4.84%. It went from 14% to 4% because of the revenue cuts. This does not include fund 17 this is just the general fund. Mrs. Kavanagh stated that the budget is reasonable for this financial crisis. At this time, Mrs. Rubio announced the opportunity for public comment regarding the proposed 2010/2011 budget. Hearing was open at 8:45pm Hearing was closed at 8:46pm No comments made by the public.		Minutes – Approved Item 3 tabled Mrs. Kavanagh/Summer School Report Mrs. Kavanagh/Report on Facade Closed Session Reconvened Item 3.3 tabled Mrs. Cathie Barraza/End of the Year Report Mrs. Kavanagh Mrs. Angie Summers/End of the Year Math Assessment Data Report Mr. Owens Mrs. Rubio Mrs. Kavanagh Mrs. Thompson Mrs. Tarver Mrs. Kavanagh Mrs. Summers Mrs. Thompson Mrs. Thompson/2009/10 Fourth Quarter Language Arts Mrs. Thompson/CELDT Performance Communications from the Public Purchase Orders Bill Payments Payroll Interdistrict-10/11 Parent Employment Interdistrict-10/11 Child Care Interdistrict-10/11 Parent Request Intradistrict-10/11 Child Care Intradistrict-10-11 Parent Request 2009/10 Consolidated Application Returned to Item 3.3 Resolution #20 Trustee Election System Return to Section 6 Authorization of a Schoolwide Program/ECR MOU/Regents of the University of California 2010/11 Contract with KCSOS Relocation Permission to Relocate Sierra Vista 2010/11 Local Agreement Child Development Services For State Preschool Resolution #19/Authorize Designated Personnel Certificated Staff Mrs. Kavanagh/ATA Initial Proposal Mrs. Rubio Mrs. Kavanagh Classified Personnel 2010/2011 Technology Services Agreement Mrs. Davis-2010/2011 Budget Presentation Mrs. Kavanagh Public Comment Regarding the Budget
On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the budget for the fiscal year 2010/2011. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Resolution #17:2009/2010 – Authorizing district personnel to make end-of-year budget transfers on line items as needed for balancing purposes for the year ending June 30, 2010. At this time, Mrs. Rubio announced the opportunity for public comment regarding transfer of certain state categorical funds. Hearing was open at 8:50pm Hearing was closed at 8:51pm No comments made by the public. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Resolution #18:2009/2010 – Authorizing the transfer of certain state categorical funds. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following Interfund transfers for the 2009/2010 fiscal year. 974110 – Repayment of Temporary Loan for COP Closeout $756,063.00 974152 – State Building Fund to Bond Fund – Project Closeout $734,505.77 974313 – Bond Fund Balancing – Project Closeout $ 20,488.39 Mrs. Kavanagh reported to the Board the SISC Investment Pool Statement for the period from January 1, 2010 to March 31, 2010. No action was necessary. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 8:53 p.m. Clerk Secretary		2010/2011 Budget Resolution #17/Authorizing End-of-Year Budget Transfers Public Comment Regarding Transfer of State Categorical Funds Resolution #18/Authorizing Transfer of State Categorical Funds Interfund Transfers for the 2009/2010 School Year Mrs. Kavanagh/SISC Investment Pool Statement Adjournment