Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on May 18, 2010.

The meeting was called to order by Mrs. Rubio at 6:30 p.m.		Call to Order

Members Present: Mrs. Anabel Rubio, President Mr. William Stoner Mrs. Joycene Tarver, Clerk Mr. Tim Owens		Members Present
Members Absent: None		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Ms. Geneva K. Banks, Administrative Secretary Mrs. Kathie Kouklis, Director of Student Support Services Mr. Chris Davis, District Accountant Mrs. Ludim Llanes, District Receptionist Mrs. Angelica Salinas, Sierra Vista Principal Mrs. Aurora Moran, Bear Mountain Principal Mrs. Georgia Rhett, El Camino Real Principal Mr. Dave Bowling, Haven Drive Principal		Staff Present
Others Present: Sylvia Balteria, Terry Dean, Jennifer Johnson, David Zamarron, Robert Rangel, Luis Carmona, Martha Mortimer, Enrique Arambula, Elizabeth Salinas, Virginia Hemingway, Cathie Barraza, Barbara Castle, Rick Perez, Margarita Perez, Rey Ramos, Jacalyn Roberts, Hilda Ocampo, Amanda Torres, Michelle McLean & Family.		Others
Mr. Tim Owens led the Pledge of Allegiance.		Pledge of Allegiance
Mrs. Thompson introduced Ms. Sturges, Haven Drive English/Language Arts Teacher. Ms. Sturges presented Esteban Llanes and Antonio Moreno, Haven Drive students, to present their poem entitled “Who Else, but Hitler”. Items 7.4.2 – 7.4.4 were moved to section 3. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the minutes of the Regular Board Meeting on April 20, 2010, Special Board Meeting on April 21, 2010 and Special Board Meeting on May 1, 2010. The board went into closed session at 6:36 p.m. for conference with labor negotiators. After reconvening at 7:00 p.m. the following action was taken. New Superintendent contract was reviewed. Mrs. Rubio introduced Dr. Michelle McLean as our new Superintendent. Dr. McLean comes to Arvin with twenty-one years of experience in education. She is currently a Principal at Wayside Elementary. She holds a Masters in Education as well as a Doctorate Degree. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the contract of employment for the new Superintendent. Item 4.1 was tabled. Mrs. Kavanagh presented the ACSA Regional Middle School Principal of the Year award to Dave Bowling. Mr. Bowling is a leader in the district, participates in the community, serves as an officer in ACSA and is active in PDK and Lions Club. Mrs. Kavanagh announced that the students of Haven Drive Middle School participated in Math Field Day and students placed first, second and third place in various categories. Mrs. Kavanagh informed the board she received a letter from SISC stating Arvin was one of the top twenty districts with the lowest Workers Compensation rate. For the 2009/10 school year we kept our sites safe for our employees and because of this we will pay a lower rate. Mrs. Kavanagh reported that the health and welfare rates will increase for the 2010/2011 school year. Certificated had a 15% increase and the classified increase is 15.91%. Mrs. Kavanagh stated that the May revise was not appreciably different than the original Governors budget in January. Mr. Davis reported that the base revenue limit per student is $6,140. The district will actually receive $4801 per student which amounts to a 4.2 million cut. From the 2009/2010 to the 2010/2011 there will be an approximate ½ million cut. These are preliminary numbers only. Mrs. Kavanagh asked does this include declining enrollment. Mr. Davis replied yes. Mrs. Kavanagh asked will we have to resort to our Tier 3 cuts. Mr. Davis replied depends on the final budget, but at this point no. Mrs. Thompson presented Mr. Dean to report on CHKS (California Healthy Kids Survey Results). The CHKS is administered every two years to students in grades 5, 7, 9, 11. The survey is designed to help identify the health and safety needs of local students. To address issues that showed up on the survey; The “To Good For Drugs” Program is being used in the elementary grades; “Project Alert” is being used at the middle school; and we are participating in grant writing programs through the county offices. Discussion followed the CHKS results: Mrs. Rubio asked if the district was participating in Safe School Ambassador. Mr. Dean replied we are trying to bring that forward. Mr. Owens asked how we compare to outlining schools. Mr. Dean replied we are better off than others in the state and close knit community. State wide we are doing great. Mrs. Johnson gave a report of DELAC Title III. Mrs. Johnson reported that at each meeting we trained on one or more of the required training topics. Handouts were distributed in English and Spanish and parents had the opportunity to comment, provide input and ask questions. Parent participation and collaboration includes: pre-planning of agendas; conducting the meetings using parliamentarian procedures; providing input and advice throughout each meeting; taking DELAC information back to the ELAC; identifying areas about which to request more information; preparation of the Annual Report to the Board of Education. Parents requested training to be developed for all parents to explain the CELDT test. Parent training for CELDT testing will be developed for the 2010/11 school year. Summary of needs assessment: Topics and meeting dates were determined for the 2010/2011 school year. Mrs. Johnson stated that more parent education was the goal for next school year. Mrs. Johnson and Mrs. Summers gave a report on the next steps for RLA and Math. Pacing guides – preparing for summer training institutes which include SB472 and English learner professional development. 76% of the teachers will have completed the training by the end of summer. Parent involvement includes parent informational letters and/or meeting, monthly calendars with activities – math and parent training sessions – site and district level. Power standards – refine current essential standards. Beginning of the year – basic fact tests – to be given the first week of school. Collaborative grade level chapter studies – one grade level per month and district-wide grade level collaboration. Build up knowledge of number sense. K-8 English Language Arts/ELD next steps: K-3 intervention – reading mastery/language for learning; 4-8 intervention – inside intervention program; 6-8 reading language arts and ELD – California treasures; K-5 – ELD diagnostic listening and speaking assessment – ADEPT which would be administered three times per year. Mrs. Rubio asked what we are using for ELD. Mrs. Johnson replied Highpoint program for 2009/2010. At this time, Mrs. Rubio announced the opportunity for public comment. No comments made by the public. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda: Purchase Order Numbers 100465 – 100557 Bill Payments 49(Void), 50, 51 Payroll Numbers 41, 42, 43, 44 Deny the following Interdistrict Attendance Requests for the 2009/2010 school year based on parent request. Ramirez, Juan – Grade 3 – Arvin to DiGiorgio Ramirez, Nailea – Grade 1 – Arvin to DiGiorgio Ratify the following Interdistrict Attendance Requests for the 2009/2010 school year based on parent employment. (* indicates renewal) Figueroa, Marisol – Grade 4 – Arvin to Fruitvale School District Ratify the following Intradistrict Attendance Requests for the 2009/2010 school year based on parent request. (indicates renewal) Sarabia, German – Grade K – BME to ECR Jimenez, Jasmine – Grade 5 – BME to SV Ratify the following Intradistrict Attendance Requests for the 2009/2010 school year based on child care. (indicates renewal) Barrita, Brian – Grade 2 – BME to SV Marquez, Yesenia – Grade K – BME to SV Consider to declare the value of the obsolete maintenance equipment to less than $2,500: John Deere Riding Mower Tractor located at Sierra Vista Elementary The board went into closed session at 7:55 p.m. to consider matters related to student expulsion. After reconvening at 8:04 p.m. the following action was taken. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the expulsion for Student #P: 2009/2010. The vote taken was Yes – 4, No – 0 On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the Proposal to the Arvin Union School District from Judy Chase for $9,000.00 to provide English/Spanish scoring of CELDT and LAS tests for the 2010/2011 school year. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2009/2010 school year: Substitute Teachers: Janet Gamboa Carl Longacre Yuri Perez Jose Tamayo Additional Assignments: After School Program Teachers Sierra Vista Araceli Bopp Janet Barajas Bear Mountain Veronica Cruz Esmeralda Mendez Twila Whitney John Bullard El Camino Real Trisha Camps Change of Position Maria E. Marin – Arvin State Preschool Teacher, effective August 11, 2010. 2010 Summer School Positions School Readiness Summer Bridge Teacher Trisha Camps Migrant Summer School Resource Teacher Fernando Guzman Migrant Summer School Principal Betty Guyton Migrant Summer School Teachers Veronica Cantu Enedina Gallardo Aida Rivas Claudia Higginbotham Javier Pacheco John Bullard Vanessa Soberon Charlene Tarver Nicola Grayson Haydee Montelongo Debbie Vietti Elizabeth Alvarez Mariana Gomez Veronica Cruz Twila Whitney Eusebio Andrade Kimberly Teague Aurelio Reyna District Summer School Teacher – Special Education – Mild/Moderate Virginia Hemingway District Summer School Teachers – Special Education – Moderate/Severe Michael Castaneda Mi Kang On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved Michelle Davidson as home school teacher for Jesus Carrera Haven Drive Middle School 7^th Grade, for the remainder of the school year. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved Resolution #15:2009/2010 – First time CBEST Waiver for 30-Day Substitutes. On motion of Mr. Stoner, seconded by Mr. DeLeon, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2009/2010 school year:		Haven Drive Students/”Who Else, but Hitler” Adoption of the Agenda Minutes – Approved Closed Session Reconvened Mrs. Rubio New Superintendent Contract Item Tabled Mrs. Kavanagh/ ACSA ward/Dave Bowling Mrs. Kavanagh/Math Field Day Mrs. Kavanagh/SISC Mrs. Kavanagh/Health and Welfare Benefits Mrs. Kavanagh Mr. Davis Mrs. Kavanagh Mr. Davis Mrs. Kavanagh Mr. Davis Mr. Dean Mrs. Johnson/DELAC Title III Mrs. Johnson & Mrs. Summers/Next Steps for RLA and Math Mrs. Rubio Mrs. Johnson Communications from the Public Purchase Orders Bill Payments Payroll Interdistrict-09/10 Parent Request Interdistrict-09/10 Parent Employment Intradistrict-09/10 Parent Request Intradistrict-09/10 Child Care Obsolete Maintenance Equipment Closed Session/Student Expulsion Agreement with Judy Chase Certificated Staff Michelle Davidson/Home School Teacher Resolution #15:2009/2010/CBEST Waiver Classified Personnel
Instructional Aide – Kindergarten Registration Carmen Downs Alejandra Roman Teresa Lopez Patricia Pantoja Anahi Guerrero Change of Position: Angelica Resendez – 2-1/2 hour RSP Instructional Aide and 1-hour Noon Duty Aide at El Camino Real, effective May 10, 2010. 2010 Summer School Positions Cafeteria Helper – hours will be divided among all applicants Patricia Amador Petra Acosta Danielle Anfield Norma Ortiz Cafeteria Cook – hours will be divided among all applicants Grace Valtierra Mary Ayala Sharon Gutierrez DeeDee Loya Migrant Support Service Aide/Summer School Mary Soliz Summer School Instructional Aide – Special Education – Mild/Moderate & Moderate/Severe Juan Becerra Linda Cowan Guadalupe Bautista Teresa Lopez Anahi Guerrera Migrant Outreach Tutor Sirenia Pantoja Amanda Guerrero Esther Serrato Theresa Prieto Guadalupe Leyva Maricela Tamayo Migrant Summer Recruiter Cristina Gomez Migrant Student Support Aide/Clerk Elida Salazar Migrant Summer School Tutor Maria l. Garcia Connie Guerra Norma Bojorquez Monica Bojorquez Griselda Garza Guadalupe Valles Maria Cruz Maria G. Vargas Angie Gutierrez Martha Gonzalez Misty Benavides Patricia Pantoja Migrant Summer Custodian – Night Gabriel Soto Migrant Summer Custodian – Day Mary Ayala Resignations: Maria E. Marin – resigned from Night Custodian at El Camino Real, effective July 30, 2010. Item 8.3.1 – Discussion was held regarding the revised job description and pay range for the District Accountant position. Concerns were expressed about the district being non-competitive with the current pay scale and also uncomfortable with raises at this time. The vote taken was Yes – 2, No – 2, not carried. Mrs. Kouklis presented Mrs. Kavanagh and Mrs. Thompson with their retirement proclamation. Mrs. Rubio thanked both for their dedication and hard work for the Arvin Union School District. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Proclamations for administrative retirees: Jerelle Kavanagh Marilyn Thompson Mrs. Kavanagh stated that Mr. DeLeon’s term would have expired this year. She asked the board if they wanted to appoint a member or call for a special election. The board agreed not to appoint a member. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Resolution #16:2009/2010 ordering governing board member election and request for consolidation with any other election to be held in the area.		Discussion of District Accountant Position Administrative Proclamations Appointment of Election
On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved the Agreement for Consulting Services between the Arvin Union School District and Dolinka Group effective upon approval date and will continue until the completion of the School Facilities Needs Analysis. Mr. Davis reported that the return of 2^nd Interim report from the county agreed with the district’s numbers. Section I states based upon the review of the district financial information, we concur with the district’s positive certification. Section II shows the total available unrestricted reserves is $4.2million. The district is projecting deficit spending in the amount of $3.8 million. There will be $465,000 left in the reserve which is why the district had to make cuts. Mr. Davis reported that the bond rating agency agreed with the district previous ratings. They upgraded the rating on our current bonds to “A” with a stable outlook. Next year we will have another review. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously adjourned the meeting at 8:39 p.m. Clerk Secretary		Agreement with Dolinka Group Mr. Davis/Return of 2^nd Interim Report Mr. Davis/Fitch Ratings Adjournment