Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on October 20, 2009.

The meeting was called to order by Mr. Stoner at 6:30 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mr. Albert DeLeon Mrs. Anabel Rubio, Clerk Mrs. Joycene Tarver Mr. Tim Owens		Members Present
Members Absent: None		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Kathie Kouklis, Director of Student Support Services Mrs. Laurie Bowden, Sierra Vista Vice Principal Ms. Melanie Meadows, Bear Mountain/El Camino Vice Principal Mr. Gayle Hui, Haven Drive Vice Principal Mrs. Debbie L. Hearron, District Secretary Ms. Geneva K. Banks, Administrative Secretary Mrs. Ludim Llanes, District Receptionist Mr. David Zamarron, Director of MOTS Mr. Rey Ramos, El Camino Real Custodian/Driver Mr. Randy Hooser, Haven Drive Custodian/Driver Mr. Rick Perez, El Camino Real Custodian/Driver Mrs. Margarita Perez, Pre-K Community Aide Mrs. Marlen DeLeon, Sierra Vista Clerk Ms. Sylvia Balteria, Bear Mountain Custodian/Driver Mr. Luis Carmona, Family Advocate, CSEA President Mr. Jose Garcia, Bear Mountain Night Custodian Mrs. Toni Pichardo, Sierra Vista Secretary		Staff Present
Others Present: Petra Villanueva; Alicia Mendoza; Ana Perez; Eliut Perez; Yesenia Lopez; Zenovia Rodriguez; Lourdes Bautista; Felipe Bautista; Rodolfo Falomir; Kip Hearron; Jeffery A. Kirby, LRR, CSEA.		Others
Mr. Owens led the Pledge of Allegiance.		Pledge of Allegiance
Mrs. Kavanagh informed the board that there were three changes to the agenda; · Item 4.3 – Remove Zoie A. Gray Grade K – Arvin to Lamont (Denied by Lamont). · Item 4.6 – Wal-Mart donation – this was a donation given to El Camino Real for classroom supplies. · Item 9 – Adjournment: Vote line revised On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved Minutes of the Regular Meeting on September 15, 2009. Mrs. Kavanagh presented Mrs. Debbie Hearron with a Proclamation recognizing her 27 years of service to the Arvin Union School District. Mrs. Kavanagh reported that alarm codes were not issued to the teachers for the 2009/2010 school year to cut down on cost for call back of custodians and police department false alarm calls. Mrs. Tarver asked why the alarms were not more advanced. Mrs. Kavanagh explained it’s not the alarm system it’s the cost and confusion of alarms being set when staff was still present at the sites. Mrs. Kavanagh summarized her meetings in the last month to reach a compromise on the country bus routes. She me with the Delores Huerta foundation on September 30, 2009 to explain finances and met country bus run parents on October 6, 2009. As a result the parents and district were able to agree on the following changes; one location change and five new stops added. Mrs. Kavanagh announced that the façade will move forward for the District Office with drawings available at the November board meeting. Mrs. Kavanagh notified the board that she would like to have a Special Board meeting on November 3, 2009 at 5:30 to discuss litigation strategies with our attorney. Mrs. Kavanagh announced that Fall Festival will be held at Haven Drive October 30 and all sites were participating. At this time, Mr. Stoner announced the opportunity for public comment. Mrs. Petra Villanueva, wanted to thank Mrs. Kavanagh and Mr. Zamarron for working with the parents regarding the country bus routes.		Adoption of the Agenda Minutes – Approved Reports Certificate of Recognition/Mrs. Hearron Alarm Codes Country Bus Routes Façade/DO Special Board Meeting Fall Festival Communications from the Public Mrs. Villanueva
Mrs. Alicia Mendoza, 4531 No. Rancho Road, also wanted to thank Mrs. Kavanagh and Mr. Zamarron for working with the parents regarding the country bus routes. Mrs. Zenovia Rodriguez, 3652 David Road, also wanted to thank Mrs. Kavanagh and Mr. Zamarron for working with the parents regarding the country bus routes. Mrs. Ana Perez, 700 Herring Road, wanted to thank Mrs. Kavanagh and Mr. Zamarron for working with the parents regarding the country bus routes. Mr. Jeffery A. Kirby, CSEA Field representative, reported that he will proceed with a PERB charge to address shift change issues. Ms. Sylvia Balteria, 925 Lomita Drive, Bakersfield, Bear Mountain Custodian/Driver, addressed the board with concerns of her schedule change and job duties. She asked the board, would they please consider her issues and make some schedule and duty changes. Mr. Jose Garcia, 501 Jess Street, Bear Mountain Night Custodian and CSEA Vice President, addressed the board regarding the parents and district coming to an agreement. When he began to speak on his grievance issue he was advised by Mrs. Kavanagh not to proceed to protect due process. Mr. Stoner thanked the audience for their comments and continued with the next agenda item. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda:		Mrs. Mendoza Mrs. Rodriguez Mrs. Perez Mr. Kirby Ms. Balteria Mr. Garcia Consent Agenda
Purchase Order Numbers 100172- 100255 and 13010030-13010043 Bill Payments 17, 18, 19, 20, 21 Payroll Numbers 13, 14, 15, 16 Ratify the following Interdistrict Attendance Requests for the 2009/2010 school year based on parent request. (indicates renewal) Isaac Perez – Grade 5 – General Shafter to Arvin Erik Perez – Grade 1 – General Shafter to Arvin Maria G. Quintino – Grade 7 – Arvin to Vineland Ivan Rodriguez – Grade 5 – General Shafter to Arvin Angel R. Rodriguez – Grade 3 – General Shafter to Arvin Jaziel Serrano – Grade 5 – General Shafter to Arvin Arizbeth A. Serrano – Grade 4 – General Shafter to Arvin Ratify the following Interdistrict Attendance Requests for the 2009/2010 school year based on child care. ( indicates renewal) Jasmin Acosta – Grade 3 – Arvin to Lamont Jose S. Garcia – Grade K – Arvin to Lamont Zoie A. Gray – Grade K – Arvin to Lamont Jennifer Smith – Grade 5 – Arvin to Rosedale Henio Tapia – Grade 7 – Vineland to Arvin Esmeralda Tapia – Grade 2 – Vineland to Arvin Joaquin Tapia – Grade 3 – Vineland to Arvin Ratify the following Interdistrict Attendance Requests for the 2009/2010 school year based on parent employment. ( indicates renewal) Pumphrey, Kristin – Grade 6 – Fairfax to Arvin Pumphrey, Molly – Grade 1 – Fairfax to Arvin Pumphrey, Jason – Grade 4 – Fairfax to Arvin Ratify the following Intradistrict Attendance Requests for the 2009/2010 school year. ( indicates renewal) Aylin Corral – Grade 4 – ECR to BME Gabriel M. Corral – Grade 1 – ECR to BME Yoselin Y. Corral – Grade 3 – ECR to BME Salvador Gomez – Grade 1 – ECR to SV Dafne Medina – Grade 4 – ECR to SV Ratify the acceptance of the following donations for the Fall Festival: Air Control Services $100.00 Kirschenman Enterprises, Inc. $100.00 Contemporary Go-Ju Karate Club $170.00 Ratify the acceptance of the following donation to El Camino Wal-Mart $1500.00 Approve Bear Mountain Elementary School, Friday Night Live Club, field trip to Universal Studios on Saturday, November 7, 2009. The board went into closed session at 7:02 p.m. to consider matters related to student expulsion. After reconvening at 7:13 p.m. the following action was taken. On motion of Mr. DeLeon, seconded by Mr. Owens, the board unanimously disapproved the motion to expel Student #A: 2009/2010. The vote taken was Yes – 0, No – 5. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Exhibit (E) 6161.1 Selection and Evaluation of Instructional Materials. The vote taken was Yes – 5, No – 0. On motion of Mrs. Tarver, seconded by Mr. DeLeon, the board unanimously ratified the following contracts between the Arvin Union School District and the named agencies to provide Title I – Supplemental Educational Service to LEA students. Contract is effective upon Board approval and terminates on June 30, 2010. The vote taken was Yes – 5, No – 0. A Tree of Knowledge Educational Services, Inc. A+ Educational Centers Academic Tutoring Services, Inc. Ace It Tutoring by Sylvan Ace Tutoring Service, Inc. Adelante Educ. Services, Inc. Arriba Educational Basic Educ. Services Team California Tutoring Company, L.L.C. Carney Educational Services Club Z In-Home Tutoring Services, Inc. NFWSC/Cesar Chavez Educ. Professional Tutors of America Inc. Sylvan Lrng. Systems of Bak. Ultimate Success Learning Program VETO’s Ware’s Education Specialists and Consultants 100% Learning Fun Center		Purchase Orders Bill Payments Payroll Interdistrict-09/10 Parent Request Interdistrict-09/10 Child Care Interdistrict-09/10 Parent Employment Intradistrict-09/10 Fall Festival Donations Donation to ECR Friday Night Live/Field Trip Closed Session/Student Expulsion Reconvened Student #A:09/10 Exhibit 6161.1 SES Contracts
On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2009/2010 school year: Substitute Teachers: Lauren Alan Varinder Khehra Patricia Martin John Baker Ruben Garibald Maria G. Morales Millie Cadmus Joel Greenhaw Nicolas Otha Yesenia Cardiel George Jensen Nolan Richart Ermelinda Chipres Birjees Khawar Gina Wheeler Christopher Cordova Gurpardeep Khehr Bruce Witte Additional Assignments: Home School Teacher Jesus Acosta BME Grade 6 SST (Student Study Team) Coordinators Kimberly Teague SV Amber Hall BME Devon Witte ECR Rhett Rasmussen HD Athletic Director Advisor Kimberly Painton HD Coaching Positions – Haven Drive Middle School Miguel Rivera 8^th Football Anthony Sidney 7^th Girls Basketball Miguel Rivera 8^th Girls Basketball Larry Sears 8^th Boys Basketball Fernando Guzman 7^th Volleyball Aurelio Reyna 8^th Volleyball Christy Vargas Girls Soccer Aurelio Reyna Boys Soccer Migrant Saturday School Teachers Joanne Kleinendorst Claudia Higginbotham Rosemarie Borquez John Bullard Javier Pacheco Joe Hawthorne Jennifer Barrera Vanessa Soberon Misty Benavides Aida Rivas Migrant Saturday School Teachers (Substitutes) Jose Ayala Gabriela Tapia Migrant Extended Day Teachers Jennifer Barrera Cynthia Hufnagel Saundra Blakley Charlene Tarver Guadalupe Calderon Mariana Gomez Rosemarie Borquez John Bullard Trisha Camps Haydee Montelongo Veronica Cantu On motion of Mrs. Tarver, seconded by Mr. DeLeon, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2009/2010 school year: New Staff: Angelica Perez SV 1 hr. Noon Duty Aide Julianna Lopez SV 2.5 hr. Instructional Aide Mariasabel Hernandez BME 2 hr. Noon Duty Aide April Reyes BME 2 hr. Noon Duty Aide Michele Padilla HD 2.5 hr. Afterschool Instructional Aide Additional assignments: Coaching Positions – Haven Drive Middle School Jeff Pounds 7^th Football Jose Bautista 7^th Boys Basketball Noon Duty Aides Gladis Gallardo SV 1 hr. Yesenia Bautista SV 1 hr. Sarai Garcia ECR 1 hr. Breakfast Duty Aide Anahi Guerrero SV Maria C. Cruz BME Maria G. Vargas ECR Migrant Support Service Aide/Saturday School Norma Bojorquez Migrant Tutor/Saturday School Maria Cruz Patricia Pantoja Carmen Downs Roxanne Hernandez Cristina Zuniga Griselda Garza Monica Bojorquez Gladis Gallardo Migrant Saturday School 3-hour Custodian Leticia Pantoja Migrant Pre-K Tutor Maria Vargas Lissett DeLeon Migrant Extended Day Tutors Monica Bojorquez Connie Guerra Elsa Quintino Roxanne Hernandez Griselda Garza Norma Bojorquez Lissett DeLeon Change of Positions: Maricela Tamayo – from SV 2.5 hr. Instructional Aide to 6 hr. Special Education Behavioral Instructional Aide at SV – effective September 15, 2009. Resignations: Maria Vargas – ECR Breakfast Duty Aide only – resignation effective Sept. 25, 2009 Viola Wren – PS Instructional Aide/Clerk – resignation effective October 16, 2009. At this time, Mr. Stoner announced the opportunity for public response to the California School Employees Association Chapter 164 Contract Proposal. The hearing was opened at 7:27pm. The hearing was closed at 7:28pm. No comments were made. Mrs. Kavanagh presented the initial 2009/2010 contract proposal from District to CSEA Chapter 164. (No Action Necessary) On motion of Mr. Owens, seconded by Mrs. Tarver the board unanimously approved to extend the contract for Assistant Superintendent to June 30, 2011. At this time, Mr. Stoner announced the opportunity for public response to the Governing Board on the request to establish transfers of certain state categorical funds as allowed by the State Budget Trailer Bill (SBX34). The hearing was opened at 7:32pm. The hearing was closed at 7:34pm. No comments were made. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved Resolution #5:2009/2010 Establish Transfer of Certain State Categorical Funds. On motion of Mr. Owens, seconded by Mr. DeLeon, the board unanimously approved the Lease Agreement with Class Leasing, Inc. (Lease Number CL2590) for portables at Sierra Vista. Mrs. Kavanagh reported to the board the district had no complaints this quarter. (No Action Necessary) On motion of Mr. Owens, seconded by Mrs. Rubio, the board unanimously approved the following Interfund transfers for the 2009/2010 fiscal year. 970732 – Clear Due to Summer Custodial Services $16,341.56 970933 – Temporary loan to Cafeteria $32,000.00 970167 – Temporary loan to Cafeteria $139.000.00 On motion of Mr. Owens, seconded by Mrs. Rubio, the board unanimously approved the following Budget Transfers for the 2009/2010 fiscal year. 100001 – Reading First Supplemental Grant $41,396.00 On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the 2009/10 Operations Application K-3 Class Size Reduction Program. On motion of Mrs. Tarver, seconded by Mrs. Rubio the board unanimously ratified the Engagement Letter between Linger, Peterson, Shrum & Co. Certified Public Accountants and the Arvin Union School District to perform performance procedures of the District’s Proposition 39 Program. On motion of Mrs. Tarver, seconded by Mrs. Rubio the board unanimously ratified the Engagement Letter between Linger, Peterson, Shrum & Co. Certified Public Accountants and the Arvin Union School District to perform performance procedures of the District’s Proposition 10 Program. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the authorized signature for Geneva K. Banks. Mr. Stoner asked about the flu and if it was affecting the attendance of the district. On motion of Mrs. Tarver, seconded by Mr. DeLeon, the board unanimously adjourned the meeting at 7:44 p.m.		Certificated Personnel Classified Personnel Hearing/CSEA CSEA Initial Contract Proposal Assistant Superintendent Contract Extension Hearing/Categorical Funds Resolution #5:09/10/Establish Transfer of Categorical Funds Class Lease Agreement/SV Williams Quarterly Report 09/10 Interfund Transfers 09/10 Budget Transfers 2009/2010-K-3 Class Size Reduction Program Engagement Letter/Prop 39 Engagement Letter/Prop 10 Authorized Signature/Geneva K. Banks Mr. Stoner/Concern with flu and enrollment Adjournment

Clerk Secretary