Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on September 15, 2009.

The meeting was called to order by Mr. Stoner at 6:31 p.m.		Call to Order

Members Present: Mr. Bill Stoner, President Mrs. Anabel Rubio Mrs. Joycene Tarver		Members Present
Members Absent: Mr. Albert De Leon, Mr. Tim Owens		Members Absent

Staff Present: Mrs. Jerelle Kavanagh, Superintendent Mrs. Marilyn Thompson, Assistant Superintendent Mrs. Kathie Kouklis, Director of Student Support Services Mrs. Georgia Rhett, El Camino Real Principal Mrs. Laurie Bowden, Sierra Vista Vice Principal Mrs. Angelica Salinas, Sierra Vista Principal Mrs. Aurora Moran, Bear Mountain Principal Mr. Dave Bowling, Haven Drive Principal Mrs. Debbie L. Hearron, District Secretary Mrs. Ludim Llanes, District Receptionist Mr. David Zamarron, Director of MOTS Mrs. Olivia Esquivel, Administrative Assistant Mrs. Geneva Banks, Administrative Secretary Mr. Rey Ramos, El Camino Real Custodian/Driver Mr. Randy Hooser, Haven Drive Custodian/Driver Mr. Rick Perez, El Camino Real Custodian/Driver Mrs. Margarita Perez, Pre-K Community Aide Ms. Marilyn Florez, Preschool Custodian/Driver Mrs. Ofelia Ramos, MOTS Secretary Ms. Sylvia Balteria, Bear Mountain Custodian/Driver Mr. Enrique Arambula, District Custodian/Driver Mr. Robert Rangel, Haven Drive Custodian/Driver Mr. Antonio Montelongo, Sierra Vista Custodian/Driver Mr. Luis Carmona, Family Advocate, CSEA President Mr. Jose Garcia, Bear Mountain Night Custodian Mrs. Gloria Garcia, Haven Drive Custodian/Driver		Staff Present
Others Present: Teresa Morales; Juvenal Bermudez; Timoteo Prado; Nancy Rodriguez; Francisco Hernandez; Silvia Morales; Jazmin Hernandez; Osvaldo Hernandez; Maria Hernandez; Nicolas Gonzalez; Cynthia Ramirez; Lucia Camacho; Emilio Rodriguez; Silvia Casiano; Martha G. Ceja; Maria Sanchez; Maria Hernandez; Ana Perez; Francisco Perez; Zenovia Rodriguez; Rodolfo Falomir; Gonzalez Ysabel; Alicia Carrera; Yesenia Lopez; Concepsion Cisneros; Petra Villanueva; Felipe Mendoza; Ella Hernandez; Cristobal De Los Reyes; Alejandro Villanueva; Hector Garcia.		Others
Mrs. Rubio led the Pledge of Allegiance.		Pledge of Allegiance
Mrs. Kavanagh informed the board that the agenda had one item that needed to be added; · Item 8.1 – Add a vote line to “Consider approval of the 2008/2009 Unaudited Actual Financial Reports”. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved Revised Minutes of the Special Board Meeting on August 4, 2009 and Minutes of the Regular Meeting on August 18, 2009. Mrs. Kavanagh presented Mrs. Joycene Tarver with a Fifteen (15) Year Certificate of Recognition as Member of the Board of Trustee of the Arvin Union School District. Mrs. Kavanagh presented Mrs. Laurie Bowden, Vice Principal of Sierra Vista Elementary, with a Certificate of Completion for the state approved AB430 training program for Administrators. Mrs. Kavanagh gave a brief report on the district transportation department. She explained the current construction project underway on Sycamore Road has made it necessary to change bus routes to accommodate transporting students to and from school. Mr. Zamarron has been working closely with the city, construction company and crossing guards to make safety the primary issue during this project. She did assure the parents the bus stops have not been changed but the routes to the stops may have changed. This project is scheduled to continue through January 2010. Finally, Mrs. Kavanagh provided a revised Certificated Seniority List from the August 2009 layoff reinstating three teachers; Ms. Duran, Ms. Valtierra and Ms. Borquez. Mrs. Thompson addressed the board reporting results of the Adequate Yearly Progress (AYP) and Academic Performance Index (API) which were available on September 15, 2009 to the public. The AYP is a statewide accountability system mandated by the No Child Left Behind Act of 2001 which requires each state to ensure that all schools and districts make Adequate Yearly Progress and the API measures the academic performance and growth of schools on a variety of academic measures. Each year the state department increases the expected percentage of proficient students needed to make our AYP and API goals. The AYP percentage goal for 2009 was 47.5% proficient in math and 46% proficient in ELA. The district did not meet those targets. The AYP is expected to increase to 58% approximately for both subjects in 2010. Mrs. Thompson proudly commended the teachers that continue to work very hard with the students to prepare them for the test each year. Mrs. Thompson also reviewed the annual DAIT Service Agreement for 2009/2010 and the LEA Plan that had a few changes; implementation of Corrective Reading in the Special Day Classes grades 4 – 8, and the ELA adoption has been delayed to 2013.		Adoption of the Agenda Minutes – Approved Reports Certificate of Recognition/Mrs. Tarver Certificate of Completion/ Mrs. Bowden Sycamore Rd. Construction/Bus Stops Certificated Seniority List STAR API/AYP Report
At this time, Mr. Stoner announced the opportunity for public comment. Mr. Juvenal Bermudez, 1417 La Meza, represented the Committee for a Better Arvin, and shared concerns on behalf of district parents regarding transportation and parent communication of board meeting dates and times. Ms. Petra Villanueva, Delores Huerta United Neighbors, also addressed the board regarding the new transportation bus routes. She shared that parents are a very important part of the students’ education but felt the parents were not informed by the district referenced in the District Parents Rights Pamphlet. Mr. Timoteo Partida, also affiliated with the Delores Huerta Foundation, greeted the board and asked that they please listen to the concerns of the parents present. He also gave parent letters to Mrs. Kavanagh expressing their concerns and needs. Ms. Nancy Rodriguez also shared a complaint to the board regarding the current bus routes. Mr. Felipe Mendoza, 4531 No. Rancho Road, shared his family is affected by the changes to the bus routes. He and his wife both work in the fields and because she has to miss work to take and pickup their children at the bus stop their income has decreased. It is a hardship on their family. Mr. Emilio Rodriguez, 2652 David Road, also addressed the board regarding the bus stop at the Mettler store where there is a bar. He asked for the board’s help to reinstate the previous bus stops. Mr. Jose Garcia, Bear Mountain Night Custodian and CSEA Vice President, addressed the board regarding bus drivers and their routes. The drivers are being pressured to stay on schedule of the designated time of each stop. Stating he is aware of the budget crisis the district is experiencing, he asked, would they please consider adding one more bus? Ms. Sylvia Balteria, 925 Lomita Drive, Bakersfield, Bear Mountain Custodian/Driver, addressed the board with concerns of her schedule change and bus routes. She asked the board, would they please consider her issues and make some schedule changes. Yesenia Lopez, 3744 Valpredo Road, also was a parent opposing the country bus routes. She is very unhappy with the changes of the stops and she feels it is very dangerous for the students as the winter approaches. She asked the board to consider reinstating the previous bus stops. Mr. Stoner thanked the audience for their comments and continued with the next agenda item.		Communications from the Public Mr. Bermudez Ms. Villanueva Mr. Partida Ms. Rodriguez Mr. Mendoza Mr. Rodriguez Mr. Garcia Ms. Balteria Ms. Lopez
On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the following consent agenda: Purchase Order Numbers 100129- 100171 and 13010028-13010029 Bill Payments 12, 13, 14, 15, 16 Payroll Numbers 9, 10, 11, 12 Interdistrict Attendance Requests for the 2009/2010 school year based on parent request. (indicates renewal). Elizabeth Duran – Grade 4 – DiGiorgio to Arvin Hector Martinez – Grade 8 – DiGiorgio to Arvin Tomas Klase – Grade 3 – Arvin to Vineland Yoali G. Rodriguez – Grade 4 - General Shafter to Arvin Jennifer Ann Rojas – Kgn – Arvin to Greenfield Elias Sierra – Grade 5 – DiGiorgio to Arvin Alejandro Watson – Grade 6 – Arvin to DiGiorgio Emily Watson – Kgn – Arvin to DiGiorgio Brendan Watson – Grade 2 – Arvin to DiGiorgio Interdistrict Attendance Request for the 2009/2010 school year based on child care. ( indicates renewal) Lizbeth Guzman – Grade 4 – Arvin to Vineland Osbaldo Guzman – Grade 1 – Arvin to Vineland Diana Lopez – Grade 8 – Vineland to Arvin Dagoberto Lopez – Grade 5 – Vineland to Arvin Daniel Lopez – Grade 3 – Vineland to Arvin Ariana Mendez – Grade 1 - Vineland to Arvin Maria A. Ochoa – Grade 1 – Vineland to Arvin Francisco Ojeda – Grade 8 – Arvin to DiGiorgio Byanka Olivas – Grade 6 – Arvin to Vineland Natalie Olivas – Grade 2 – Arvin to Vineland Leslie Olivas – Grade 5 – Arvin to Vineland Alejandro Sanchez – Grade 8 - Arvin to Vineland Miguel A. Sanchez – Grade 5 – Arvin to Vineland Interdistrict Attendance Requests for the 2009/2010 school year based on parent employment. (indicates renewal). Ricardo Coatl – Grade 2 – Fairfax to Arvin Ana Karina Lopez – Grade 4 – General Shafter to Arvin Judy Pulido – Grade 1 – Bakersfield to Arvin Intradistrict Attendance Requests for the 2009/2010 school year. ( indicates renewal) Paola Aguilar – Grade 5 – ECR to BME Moises Aguilar – Grade 1 – ECR to BME Sakhr Alammari – Grade 6 – ECR to BME Bryan Herrera – Grade 3 – ECR to SV Anabelia Lara – Grade 5 – ECR to BME Adan Lopez – Grade 2 – ECR to BME Angel Bautista – Kgn – ECR to BME Lesslie Martinez - Grade 2 - ECR to BME Vivana Parra – Grade 3 – ECR to BME Esmeralda Gallardo Perez – Grade 5 – BME to SV Jasmine Perez – Grade 3 – BME to SV Angel Ramirez – Kgn – BME to ECR Teresa Rojas – Grade 3 – ECR to BME Valentin Rojas – Grade 2 – ECR to BME Jesse Ruiz – Grade 3 – SV to ECR Nancy Ruiz – Grade 3 – SV to ECR Jessica Villarreal – Grade 6 – BME to SV Estefania Zuniga – Grade 5 – ECR to BME Refugio Zuniga – Grade 3 – ECR to BME Andrea Meza – Grade 6 – ECR to BME David Meza – Grade 2 – ECR to BME Obsolete items as follows: 2 – Tilt Skillets 1-Grogen, S/N N13124HCF-MS, Model NHFP-4 1-Grogen, S/N N9669HCP, Model NHFP/1E-4 The board went into closed session at 7:44 p.m. to consider matters related to re-admitting expelled students. After reconvening at 7:45 p.m. the following action was taken. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously disapproved the motion to re-admit Student #E: 2008/2009. The vote taken was Ayes – 0, Nay – 3. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved to re-admit Student #F: 2008/2009. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved to re-admit Student #H: 2008/2009. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved to re-admit Student #I: 2008/2009. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved to re-admit Student #L: 2008/2009. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved to re-admit Student #R: 2008/2009. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved to re-admit Student #U: 2008/2009. Mr. Stoner opened a public hearing at 7:56 p.m. to allow for public response as to whether every pupil in the Arvin Union School District has or will have prior to June 30, 2010, sufficient textbooks or instructional materials in all subjects that are consistent with the content and cycles of curriculum frameworks adopted by the state board. There was no discussion. The hearing closed at 7:57 p.m. and the following action was taken. On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved Resolution #2: 2009/2010 certifying that all state material fund requirements have been met and that all students will have appropriate textbooks by the end of the fiscal year 2010. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the Kern County Title IV-Safe and Drug-Free Schools and Communities Act (SDFSCA) Partnership Memorandum of Understanding (MOU) and transfer of funds between Arvin Union School District and Kern County Superintendent of Schools Office for a term of July 1, 2009 through June 30, 2010. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the Arvin Union School District and the Bear Mountain Recreation Department Agreement for services to continue in the 2009/2010 Afterschool Program for students in grades K-8 which includes educational and enrichment components.		Consent Agenda Purchase Orders Bill Payments Payroll Interdistrict-09/10 Parent Request Interdistrict-09/10 Child Care Interdistrict-09/10 Child Care Interdistrict-09/10 Parent Employment Intradistrict-09/10 Obsolete items Closed Session/Re-admitting Expelled Students Reconvened Student #E:08/09 Student #F:08/09 Student #H:08/09 Student #I:08/09 Student #L:08/09 Student #R:08/09 Student #U:08/09 Public Hearing/ Textbooks Res.#2:2009/2010 Textbooks Title IV-SDFSCA Partnership 2009/2010 Afterschool Program-Bear Mtn. Rec. Dept.
On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2009/2010 school year: Substitute Teachers: Mauricio Acuna Jose Ayala Sylvia Baeza Misty Benavides Enereida Benitez Liseth Cuevas Lidia Delgadillo Robeen Gillem Daniel Juarez Maria E. Lopez Itandegui Martinez Pamela Osborn Teodora Pacheco Michelle Padilla Benjamin Proffitt Aida Rivas Shawana Rohatsch Todd Rowatt Estella Salinas Kaelene Swanson Gabriela Tapia Diana Zuniga Additional Assignments: Afterschool Program Teachers Charlie Haycock & Darren Jones (shared position) HD Math Claudia Higginbotham HD Language Arts Sandra Keller & Gloria Krauter (shared position) HD Language Arts Mark House & Marc Mathiasen (shared position) SV Liaison Elizabeth Alvarez BME Liaison Rosemarie Borquez ECR Liaison Special Education BTSA Support Provider Martha Mortimer BME BTSA Support Provider LeAnn Clark ECR Teresa McKenna HD Karen Davis District Devon Witte ECR Charlie Haycock HD Aurelio Reyna HD Kim Painton HD Eileen Munoz HD Janeth Barajas SV Saundra Blakley BME Amonna Nacita BME Debbie Vietti BME On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2009/2010 school year: New Staff: Carolina Lopez – BME 2.5 hr. Afterschool Instructional Aide Additional assignments: District Babysitting Pool Anahi Guerrero Claudia Lopez Adriana Delgado Angelica Perez Roxanne Hernandez Patricia Pantoja Maria Tamayo Change of Positions: Aida Rivas – from SV 6 hr. SDC Instructional Aide to 3.5 hr. Migrant Community Aide effective September 1, 2009 Rigoberto Cruz – from ECR 2.5 hr. RSP Instructional Aide – to BME 6 hr. SDC Instructional Aide – effective 8/17/09 Resignations: Alejandra Roman – SV Noon Duty only – resigning effective September 2, 2009 Mr. Robert Rangel offered the initial contract proposal representing California School Employees Association, Chapter 164. No action was necessary. After a brief discussion concerning the posting and selection process of the Personnel Secretary, the following vote was taken. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board voted two to one approving the employment of Christine Johnson as Personnel Secretary. On motion of Mrs. Tarver, seconded by Mrs. Rubio the board unanimously approved the retirement proclamation for Debbie Hearron. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the agreement between the Kern County Superintendent of Schools and Arvin Union School District for Utility and Custodial Services during the 2009/2010 fiscal year for a total of $8,485.00. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved the 2008/2009 Unaudited Actual Financial Reports. Mrs. Kavanagh reported to the board the SISC Investment Pool Statement for the period from April 1, 2009 to June 30, 2009. No action was necessary. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously approved Resolution #3: 2009/2010 – Authorization to Superintendent to Determine Amount and Request Release of Impounded Monies in Settlement of Pending Litigation. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously ratified the Engagement Letter between Linger, Peterson, Shrum & Co. Certified Public Accountants and the Arvin Union School District to perform the annual examination of the District’s financial statements. On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the following Interfund transfers for the 2009/2010 fiscal year. 970190 – Clear Due to Cafeteria/Due from General Fund $ 184.00 970731 – Payroll Transfers Summer Custodial Services $ 16,341.56 970600 – Clear Due to Retiree Fund/Due from General Fund $ 200,000.00 On motion of Mrs. Tarver, seconded by Mrs. Rubio, the board unanimously approved the following Budget Transfers for the 2009/2010 fiscal year. 090046 – Year end changes $3,035,307.46 090047 – Year end changes $1,837,889.88 On motion of Mrs. Rubio, seconded by Mrs. Tarver the board unanimously approved Resolution #4:2009/2010– Establishing Appropriations (GANN) Limit identifying estimated appropriations limit for the current year and actual appropriated limit for the preceding year. Mrs. Tarver asked for information regarding teachers not being allowed to work on campus over the weekend. Mrs. Rubio felt it was necessary the district give a response or solution to the busing issues from the parents. On motion of Mrs. Rubio, seconded by Mrs. Tarver, the board unanimously adjourned the meeting at 8:49 p.m.		Certificated Personnel Certificated Personnel Classified Personnel CSEA Initial Contract Proposal C. Johnson/Personnel Secretary D. Hearron/Retirement Proclamation KCSOS Utility & Custodial Services 08/09 Unaudited Actual Reports SISC Investment Pool Res.#3:2009/2010 – Release of Impounded Monies Engagement Letter-Linger, Peterson, Shrum & Co. 09/10 Interfund Transfers 09/10 Budget Transfers Res.#4:09/10-GANN Limit Board Member Report for Future Agenda Adjournment


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