Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on November 16, 2010.

The meeting was called to order by Mrs. Rubio at 6:30 p.m.		Call to Order

Members Absent: None		Members Absent

Staff Present: Dr. Michelle McLean, Superintendent Mrs. Kathie Kouklis, Assistant Superintendent Mrs. Laurie Bowden, SV Vice Principal Mrs. Aurora Moran, BME Principal Mr. Gayle Hui, HD Vice Principal Ms. Geneva K. Banks, Administrative Secretary Mr. Chris Davis, District Accountant Mrs. Ludim Llanes, District Receptionist		Staff Present
Others Present: Angie Summers, Randy Hooser, Kristen Barnes, Barbara Grimm-Marshall.		Others
Mr. Bill Stoner led the Pledge of Allegiance. No changes to the agenda. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the minutes of the Regular Board Meeting on October 19, 2010. Dr. McLean informed the board that we will be welcoming Janie Arvizu who won the two-year school board open term and Tim Owens who was appointed to the four-year term on the school board. Both will be taking the oath of office at our regular board meeting on December 14, 2010 and we are very happy to have a full board. Mrs. Angie Summers gave a presentation on the current CST Math scores. In 2009 the AYP bar was 47.5%, each grade level needed to meet this goal. In 2010 the bar rose to 58%. Our second grade made the AYP score in every sub group. Fourth grade was 2% away from making the AYP bar. Looking at algebra, 50% of our eighth grade students were proficient or advanced on the CST. Every grade level had a high percentage of growth. Teachers are working on algebra readiness to get students prepared for when they enter high school they will be able to take algebra and catch up with the other ninth grade counterparts at that time. They can take this during the summer so that they are on the A-G requirement track. With extra support they will continue on the college path and be prepared. For 2011 the AYP federal bar for math raises to 68.5%, it’s up 10% every year. District Math Benchmark results from 2009/2010 to 2010/2011: Every grade level except kindergarten has increased substantially. Kindergarten was at 74% in the 2009/2010 school year and 72% in the 2010/2011 school year. When we look at scores in the second and third quarter and end of year we expect to see the same as last year if not an increase. We had an increase in seventh grade math and algebra and a decrease in algebra readiness in which we have fewer students this year. More of our students are in algebra and they are succeeding. The students in algebra readiness are the targeted intervention students. Our areas of focus include basic fact tests and lesson studies for grades Kindergarten through sixth and continuous communication with the Haven Drive Middle School math team. Also, curriculum training projected to be 100% completed by the end of January and K-3 family math calendars. Mrs. Rubio asked when the second quarter benchmark is expected to be finished. Mrs. Summers replied it would be completed by December 17, 2010 and she will be able to present the information in January. Dr. McLean added that the district made AYP in math across the district and all the schools last year under safe harbor. Also, in kindergarten you will see a dip in scores from last year to this year because you are not comparing the same group of students. In regards to sixth grade students on our state tests it’s all reading with many word problems. We have a number of students that are still mastering English and have difficulty reading so you will see a drop in math. Mrs. Kouklis gave an overview of the parent satisfaction surveys. The following are district-level results. First section is academic instruction; we had 1031 surveys returned with positive feedback ranging from 77% to 89%. Safety and discipline; we had 1022 surveys returned with positive feedback ranging from 84% to 94%. Parent involvement; we had 1007 surveys returned with results ranging from 18% to 81%. Bear Mountain had over 200 surveys returned with strong scores, El Camino had over 400 responses with strong scores, Sierra Vista had over 300 surveys returned with strong scores and Haven Drive was low on the number of surveys returned but had high scores. Mrs. Rubio asked what we are doing about the responses where parents have answered no. For instance, “I feel my child is safe at school”. There was a 5.4% of parents who answered no at Haven Drive. Mrs. Kouklis replied we take the responses back to the ELAC meetings, school site council, administration, parent clubs, and assemblies at school. The results go back to all the site level committees so that they can review and focus on areas of concern and they report back to the DELAC committee. At this time, Mrs. Rubio announced the opportunity for public comment. Mr. Jim Young, 424 Plumtree Drive, Arvin, addressed the board in support of the charter school petition. Mrs. Barbara Grimm-Marshall, 7158 Buena Vista Road, Bakersfield, wanted to thank the board for considering the Grimmway Charter School petition. If anyone had any questions she would be available to answer any questions at their convenience. Mrs. Grimm-Marshall stated that we all want what’s best for the children and looks forward to the opportunity of working with the board in achieving those goals. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda: Purchase Order Numbers 110260 –110314 Bill Payments 14, 15, 16 Payroll Numbers 17, 18, 19, 20 Ratify the following Interdistrict Attendance Requests for the 2010/2011 school year based on parent employment. (indicates renewal) Santoyo, Valeria – Grade 6 – Arvin to Bakersfield City Ratify the following Intradistrict Attendance Requests for the 2010/2011 school year based on parent request. (indicates renewal) Moreno, Yamilet – Grade 2 – BME to SV Pimentel, Priscilla – Grade K – BME to SV Pimentel, Isaac – Grade 5 – BME to SV Rodriguez, Oscar – Grade K – BME to SV Ratify the following Intradistrict Attendance Requests for the 2010/2011 school year based on child care. (indicates renewal) Perez, Cynthia – Grade 4 – SV to BME Ratify the following Intradistrict Attendance Requests for the 2010/2011 school year based on parent employment. (indicates renewal) Patino, Analy – Grade 5 – ECR to SV Patino, Armando – Grade 3 – ECR to SV Consider approval for the following list of band equipment donated to Haven Drive Middle School from Arvin High School. 24-1/2” Ludwig Symphony Timpani Drum 26-1/2” Ludwig Symphony Timpani Drum 29” Ludwig Symphony Timpani Drum 34-1/2” Yamaha Ludwig Symphony Timpani Drum On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2010/2011 school year: Additional Assignments: Certificated Substitutes Stephanie Aguilar Enereida Benitez Michael Brown Yesenia Cardiel Lanor Frazier Alfredo Garcia Ricky Gonzalez Amanda Guerrero Maria C Lopez Valentina Lopez Lupita Machuca Itandegui Martinez Luisa Medina Cecilia Mejia Amalia Moreno Gary Ware Denise Zavala Athletic Coaches 7th/8th Grade Girls Soccer Coach Adam Troxel After school Intervention Teachers – SV Norma Beiber Aubrey Chambers Lisa Holle Kristine Shanley Suzanne Schmidt Eusebio Andrade Mark House Noemi Leon Migrant Saturday School Teacher Fernando Guzman Enereida Benitez – substitute After School Program Teachers Rahkiah Brown On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the Collective Bargaining Agreement between the Arvin Union School District and the Arvin Teachers Association (ATA) effective July 1, 2010 – June 30, 2013. Dr. McLean explained that rather than having a coach per grade the district worked with the union members to combine them which has resulted in a savings to the district and also the Athletic Director agreed to take a cut over what was previously negotiated. Mrs. Rubio stated that it’s been a while since we have had a three year contract and thanked Dr. McLean for her work with the union. Dr. McLean thanked Mrs. Kouklis and Mr. Davis for working on the negotiation team. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Memorandum of Understanding in regards to Appendix A-4 (Coaches Salary Schedule) between the Arvin Union School District and the Arvin Teachers Association (ATA). On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2010/2011 school year: Additional Assignments: Substitute Cafeteria Helper Brandi Randle Ayde Jamie Anay Banuelos Migrant Saturday School 3-hour Custodian Maria Ayala Change of Position: Community Liaison Ana Delgado moved from Family Resource Center, School Readiness Clerk, to District Community Liaison, effective November 15, 2010. Resignations: Anahi Guerrero resigned as Preschool Instructional Aide, effective November 2, 2010. Mrs. Rubio again thanked Dr. McLean, Mrs. Kouklis and Mr. Davis for working with the union members to agree upon a three year contract. Dr. McLean stated that language was cleaned up. There were typographical grammatical errors in the contract. There was an allowance made for either the district or CSEA to request mediation, either side can request to bring in an impartial mediator to help resolve a grievance. Also, language was cleaned up to clarify that the district will not contract out work that our existing CSEA unit members customarily perform. There is also language in the old contract regarding past practice. The district and CSEA will come together to memorialize what our agreed past practices are and create an employee handbook. Mr. Stoner asked do we have a limit on the accrued sick leave. Dr. McLean replied she does not believe so. Mr. Stoner asked about vacation. Dr. McLean replied yes. Mr. Davis stated the sick leave goes towards retirement. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Collective Bargaining Agreement between the Arvin Union School District and the California School Employees Association, Chapter 164 (CSEA) effective July 1, 2009 – June 30, 2012. (Revised August 2010). Dr. McLean explained this is a separate MOU negotiated with CSEA for the health and welfare benefits. We did establish a cap that the district will pay which resulted in a savings of about $95,000 per year projected over the next three years which can potentially save the district about $286,000. There is a provision which states for the duration of the agreement if the increase stays at or below 7% the employees will pick up the difference in the premiums. If the increase exceeds 7% the district and union members will negotiate and look for an alternative plan that does not exceed the cap. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Memorandum of Understanding in regards to Article XXVI, Health and Welfare Benefits between the Arvin Union School District and the California School Employees Association, Chapter 164 (CSEA). On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved moving the December regular and organizational board meeting to December 14, 2010. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the updated amendments to the Partners in Nutrition Cooperative (PINCO) Joint Powers Agreement (JPA) on behalf of the Antelope Valley Union High School District, as a member district. There was discussion on BP 3550. Notices are now going home daily rather than weekly reminding parents of money due for unpaid lunches. First Reading of the following Board Policies and Administrative Regulations. (No Action Necessary) BP=Board Policy AR=Administrative Regulation E=Exhibit BP 1240 Volunteer Assistance AR 1240 Volunteer Assistance BP 1250 Visitors/Outsiders AR 1250 Visitors/Outsiders BP 3515.2 Disruptions AR 3515.2 Disruptions BP 3550 Food Service/Child Nutrition Program BP 4020 Drug and Alcohol-Free Workplace The board went into closed session at 7:28 p.m. for discussion of personnel matters. (No Action Necessary) After reconvening at 8:21 p.m. the following action was taken. No report given. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously adjourned the meeting at 8:22 p.m. Clerk Secretary		Pledge of Allegiance Adoption of the Agenda Minutes – Approved Dr. McLean/Elections Update Mrs. Summers/Math Scores Update Mrs. Rubio Dr. McLean Mrs. Kouklis/Parent Satisfaction Surveys Mrs. Rubio Communications from the Public Mr. Jim Young Mrs. Barbara Grimm-Marshall Purchase Orders Bill Payments Payroll Interdistrict-10/11 Parent Employment Interdistrict-10/11 Parent Request Interdistrict-10/11 Child Care Interdistrict-10/11 Parent Employment Donation/Arvin High School Certificated Staff ATA Agreement MOU/Coaches Salary Schedule Classified Staff CSEA Agreement MOU/Health and Welfare Benefits December Board Meeting PINCO Joint Powers Agreement Board Policies/First Reading Closed Session Resumed Open Session Adjournment