Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on January 20, 2011.

The meeting was called to order by Mrs. Rubio at 6:31 p.m.		Call to Order

Members Absent: None		Members Absent

Staff Present: Dr. Michelle McLean, Superintendent Mrs. Kathie Kouklis, Assistant Superintendent Mrs. Laurie Bowden, SV Vice Principal Ms. Melanie Meadows, BME/ECR Vice Principal Mr. Gayle Hui, HD Vice Principal Ms. Geneva K. Banks, Administrative Secretary Mr. Chris Davis, District Accountant Mrs. Ana Delgado, Community Liaison		Staff Present
Others Present: Barbara Castle, David Zamarron, Jennifer Johnson, Betty Guyton, Cathie Morris, KCSOS.		Others
Mrs. Anabel Rubio led the Pledge of Allegiance. No changes to the agenda. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the minutes of the Special Board Meeting on November 23, 2010 and the Regular Board Meeting on December 15, 2010. Dr. McLean reported on the problem with students at El Camino Real waiting for a long period of time for the bus to arrive. Dr. McLean met with David Zamarron who observed the bus run and as a result another bus run has been added after school. Dr. McLean reported on the process in order to call a fog delay. The district would need to determine by 6:00am whether or not to call a delay due to our early bus runs, and we also communicate this information to the Superintendent of Schools Office. Dr. McLean reported on the videotaping of the teachers’ lessons. The district received a written report from Schools Legal Service; all education codes were checked and it was determined that we do not need to have parent permission for the videotaping. Schools Legal did suggest that the district send out a generic notice of what is taking place in the classroom. Dr. McLean congratulated Mrs. Laurie Bowden who is West Kern ACSA Elementary Co-Administrator of the Year. Dr. McLean congratulated Mr. Dan Gyll on passing the State Administrative Credential Exam. Dr. McLean reported that the Grimmway Charter Petition was approved by the Superintendent of Schools Office. Dr. McLean reported on the Governors’ proposed mid-year budget. Dr. McLean presented each of the Board Members with a Proclamation for School Board Recognition Month. Dr. McLean welcomed back Melanie Meadows and Angelica Salinas. Mrs. Angie Summers gave a presentation on the 2^nd Quarter Math Update. Mrs. Summers reported our scores are up in quarter two except in Kindergarten where they are down by 3%. The multiplication fact test was given to fourth, fifth and sixth grade students. All grade levels had growth from the beginning of the year to second quarter. For the division fact test all three grade levels also had great growth. The areas of focus are; basic fact tests – beginning of the year and quarterly; lesson studies; curriculum training; and family math calendars. Ms. Cathie Morris, KCSOS, gave a presentation on the DAIT Annual Monitor/Review Report. The district is currently in year three of the DAIT review. The State Board of Education review has been postponed until the March meeting. At this time, Mrs. Rubio announced the opportunity for public comment. No public comments On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following consent agenda: Purchase Order Numbers 110366 – 110388 Bill Payments 20, 21, 22, 23, 24, 25, 26, 27, 28 Payroll Numbers 25, 26, 27, 28 On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved the 2011 Single Site Plan for Haven Drive Middle School. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the 2010/2011 Consolidated Application for Funding Categorical Aid Programs (Part II). On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the Memorandum of Understanding (MOU) between the Kern County Superintendent of Schools Office and the Truancy Prevention Consortium member, Arvin Union School District, to transfer funds of $3,980.00 to be split by the four school sites. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the Student Teaching Agreement between Fresno Pacific University and the Arvin Union School District to provide teaching experience through practice teaching to students. Term of contract is December 1, 2010 until the university or district wishes to terminate the agreement. First Reading of the following Board Policy 5118. (No Action Necessary) On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2010/2011 school year: 6.1 Certificated Certificated Substitutes Michelle Aguilar David Healey Christian Ramirez After discussion from the board Item 6.1.1 was tabled until the February Board Meeting. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the request for family medical leave for Liliana Martinez, Kindergarten Teacher at Sierra Vista Elementary, effective January 10, 2011 to January 21, 2011. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2010/2011 school year: Resignations: Roxanne Hernandez resigned as Instructional Aide, effective December 31, 2010. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the request for family medical leave for Maria Elvia Garcia, Speech Aide at Bear Mountain Elementary, effective December 21, 2010 to March 1, 2011. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the field trip for the Fifth Grade students at Bear Mountain Elementary to attend the Aquarium of the Pacific in Long Beach, California on February 28, 2011. On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved the grant with Junior League of Bakersfield in the amount of $2,000 to provide shoes to approximately 120 needy children in the Arvin Community. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the CRS Application Service Provider Agreement for the SubFinder System for the period of January 1, 2011 ending December 31, 2011 for a monthly fee of $432.53, based on 167 employees, at $2.59 per employee. Dr. McLean reported to the board the district had no complaints this quarter. (No Action Necessary) On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved the following Interfund transfers for the 2010/2011 fiscal year. 971597 – Temporary Cash Loan for Preschool Fund $12,000.00 971818 – Temporary Cash Loan for Preschool Fund $ 1,000.00 On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the following Budget Transfers for the 2010/2011 fiscal year. 100001 – 1^st Interim $2,183,067.70 100002 – 1^st Interim $1,697,388.28 100003 – 1^st Interim $ 810,568.91 100004 – 1^st Interim $ 479,561.46 On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the Arvin Union School District’s K-3 Class Size Reduction Program application to the California Department of Education (CDE) for fiscal year 2010/2011. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved Resolution #9:2010/2011 Impoundment of Local Tax Revenues to Anticipate Pending Claims and/or Litigation. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the contract agreement between the Arvin Union School District and School Innovations & Advocacy, Inc. (SI&A), to retain consulting services to assist the District in the preparation and filing of reimbursement claims for the costs of the Mandate Reimbursement Process Program for the term of one year, July 1, 2011 through June 30, 2012 at a cost of $5,000. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the Agreement for Consulting Services between the Arvin Union School District and Dolinka Group effective upon approval date and will continue until the completion of the School Facilities Needs Analysis. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Agreement for Special Services – Fiscal Budget Services between the Arvin Union School District and School Services of California, Inc. for the term of March 1, 2011 through February 28, 2012 for the sum of $2,220.00 annually and plus expenses, or payable at $185 per month. The board adjourned to closed session at 7:53pm for discussion of personnel matters. (No Action Necessary) Resumed to open session at 9:29pm. Mr. Stoner asked if the district’s black boxes have been checked out or updated. Mrs. Kouklis replied they were checked out at the end of last year. On motion of Mr. Stoner, seconded by Mrs. Arvizu, the board unanimously adjourned the meeting at 9:30 p.m. Clerk Secretary		Pledge of Allegiance Adoption of the Agenda Minutes – Approved ECR Bus Run Foggy Delay Process Videotaping of Teachers Lessons Mrs. Laurie Bowden Mr. Dan Gyll Grimmway Charter Petition Approved Governors’ Proposed Mid-Year Budget Recognition/Board Members Welcome Back Mrs. Angie Summers/2^nd Quarter Math Update Ms. Cathie Morris/DAIT Annual Monitor/Review Report Communications from the Public Purchase Orders Bill Payments Payroll 2011 Single Site Plan for HD 2010/2011 Consolidated Application MOU/Truancy Prevention Student Teaching Agreement with Fresno Pacific University Board Policy 5118 Certificated Staff Item Tabled Liliana Martinez/Request for Leave Classified Staff Maria E. Garcia/Request for Leave Field Trip for BME Students Grant with Junior League of Bakersfield CRS Application Service Provider Agreement Williams Quarterly Report Interfund Transfers Budget Transfers K-3 Class Size Reduction Application Resolution #9:10/11 School Innovations & Advocacy Agreement Dolinka Group Agreement Special Services Agreement Closed Session Resumed Open Session Mr. Stoner Adjournment