Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on December 13, 2011.

The meeting was called to order by Mrs. Rubio at 6:00 p.m.		Call to Order

Members Present: Mrs. Anabel Rubio, President Mr. William Stoner Mrs. Janie Arvizu, Clerk Mr. Tim Owens Mrs. Joycene Tarver Members Absent: None		Roll Call Members Absent

Staff Present: Dr. Michelle McLean, Superintendent Mrs. Kathie Kouklis, Assistant Superintendent Ms. Geneva K. Banks, Administrative Secretary Mr. Chris Davis, Chief Business Official Mrs. Ana Delgado, Community Liaison Mrs. Laurie Bowden, Sierra Vista Principal Mrs. Aurora Moran, Bear Mountain Principal Mrs. Georgia Rhett, El Camino Real Principal Mrs. Emma Pereida-Martinez, El Camino Real Vice Principal		Staff Present
Others Present: Randy Hooser, Jennifer Johnson, Ruth Harris, Rafael Arrola, Olga Lopez, Patricia Garcia, Alicia Carrera, Elizabeth.		Others
Mrs. Bowden led the Pledge of Allegiance. The board adjourned to closed session at 6:01pm for discussion of personnel actions – appointment, employment, evaluation, discipline/dismissal release. (No Action Necessary) Resumed to open session at 6:38pm. Report of action taken in closed session: No action taken Changes to the agenda: Item 5.4; Sixth Grade Home School Teacher was removed, the student returned to school. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the minutes for the Regular Board Meeting on November 22, 2011 and the Special Board Meeting on December 6, 2011. Dr. McLean spoke about the news media coverage on only servicing chocolate milk on Fridays. Dr. McLean invited the media to observe breakfast in the classroom at Bear Mountain Elementary. Dr. McLean commented on how nice the Christmas programs were at El Camino Real and Sierra Vista School. Dr. McLean introduced and welcomed the new Vice Principal of El Camino Real, Mrs. Emma Pereida-Martinez. Mrs. Pereida-Martinez thanked everyone and stated she was happy to be back in her home town and hopefully we can do great things together. Dr. McLean gave a brief overview of the Volunteer Parent Centers at Bear Mountain Elementary and Haven Drive Middle School. Dr. McLean reminded the board of the District Office Annual Open House on Thursday, December 15, 2011; 9:00am – 3:00pm. Dr. McLean reported on the California Endowment Meeting and CSBA Conferences. Dr. McLean reported the Arvin Christmas Parade was fabulous. Mrs. Kouklis reported we had a second place 7^th/8^th verse choir from Haven Drive Middle School; Maria Gutierrez, Guadalupe Moreno, Brittany Soundara and Evelyn Jimenez; their performance was Charlotte and Leo. We also had a first place 4^th/6^th serious duo from Bear Mountain Elementary; Arianna Buenrostro and Denitza Acosta; their performance was Martin’s Big Words. They will be attending the County Regional Oral Language Arts Festival. Mr. Davis gave an update on the new attendance accounting process. Mrs. Rhett presented awards to students participating in the Oral Language Festival. Fourth grade students performed Fly Guy. Fifth grade students performed Parts by Ted Arnold. A set of five students received first place for verse choir and received a second place award at the regional competition. The group performed Bob, by Tracey Campbell Pearson. Mrs. Rhett thanked all the parents for their support. Mrs. Rhett gave a presentation on The Mission of El Camino Real. Their motto is working together – thinking purple. Mrs. Rhett reviewed API and AYP scores as well as AYP Mathematics and English Language Arts percentages. Some of the collective responsibility involving everyone would be 1) Professional collaboration days and academic conferences; 2) Interventions focus on differentiating instruction to meet specific needs; 3) Clustering students helps some grade levels target specific skills for Language Arts or Math. Mrs. Rhett reported on incentives for the students; recognition of excellence, recognition of academic success, recognition of student behavior and recognition of student efforts. Mrs. Arvizu presented handouts and shared information she received at the CSBA Conference. At this time, Mrs. Rubio announced the opportunity for public comment. No comments After removing item 5.4; sixth grade home school teacher, On motion of Mr. Owens, seconded by Mrs. Arvizu, the board unanimously approved the following consent agenda: Purchase Order Numbers 120339 – 120376 Bill Payments 38, 39, 40 Payroll Numbers 21, 22, 23, 24 Consider approval of the following Interdistrict Attendance Requests for the 2011/2012 school year based on parent employment. (indicates renewal) I.N. Jr. – Grade 4 – Arvin to Lamont J.N. – Grade 7 – Arvin to Lamont Consider approval of the following Interdistrict Attendance Requests for the 2011/2012 school year based on child care. (indicates renewal) K.H. – Grade 6 – Arvin to Lamont Certificated Employment, resignation, retirement, leave of absence, change of status, termination for the 2011/2012 school year. Additional Assignments 7^th/8^th Grade Girls Soccer Coach Abelardo Pedro ~~Sixth Grade Home School Teacher~~ ~~Monica Stank~~ Eighth Grade Home School Teacher Richard Crawford Classified Employment, resignation, retirement, leave of absence, change of status, termination for the 2011/2012 school year. New Positions Specially Funded Clerk – Sierra Vista School Maria Cantu – effective November 28, 2011 The board will go into closed session at 7:23 to consider matters related to student expulsion. Resumed open session at 7:39. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the expulsion for Student #F: 2011/2012. The vote taken was Yes – 5, No – 0. Hearing was opened at 7:40 to allow for public response to the disclosure of collective bargaining proposals between the Arvin Union School District and the California School Employees Association, Chapter 164 (CSEA). Hearing closed at 7:41 No comments On motion of Mrs. Arvizu, seconded by Mr. Stoner, the board unanimously approved the Supervisor II – Mathematics and Formative Assessments job description. On motion of Mrs. Arvizu, seconded by Mrs. Tarver, the board unanimously approved Mrs. Anabel Rubio as President of the board for 2012. On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved Mrs. Janie Arvizu as Clerk of the board for 2012. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved Mr. William Stoner as Trustee Representative and Mr. Tim Owens as Alternate for 2012. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the Governing Board regular meeting day as the third Tuesday of every month at 6:00pm and held at the District Office for 2012. On motion of Mrs. Arvizu, seconded by Mr. Stoner, the board unanimously approved the following authorized signatures: Michelle McLean Kathie Kouklis Geneva K. Banks Chris Davis Ludim Llanes Griselda Aceves On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the following as Custodian of the Records: Chris Davis Geneva K. Banks On motion of Mr. Owens, seconded by Mrs. Arvizu, the board unanimously approved the following Interfund transfers for the 2011/2012 fiscal year. 971726 – Due from Deferred Maint. Flexibility Cash to General Fund $ 400,000 971727 – Temporary Cash Loan to Cafeteria Fund $ 150,000 971728 – Temporary Cash Loan to Preschool Fund $ 40,000 On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the First Interim Report of the Arvin Union School District for the Fiscal Year 2011/2012. (July 1, 2011 – October 31, 2011) On motion of Mr. Stoner, seconded by Mrs. Arvizu, the board unanimously approved Resolution #10:2011/2012 - Annual Accounting of Development Fees for 2010/2011 Fiscal Year. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Arvin Union School District Annual Audit Report by the firm Linger, Peterson, Shrum & Company, Certified Public Accountants, for the period ending June 30, 2011. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the Arvin Union School District School Readiness Program – Prop 10 Audit Report by the firm Linger, Peterson, Shrum & Company, Certified Public Accountants, for the period ending June 30, 2011. Review SISC Investment Pool Statement for the period from July 1, 2011 to September 30, 2011. (NO ACTION REQUIRED) On motion of Mr. Owens, seconded by Mrs. Arvizu, the board unanimously adjourned the meeting at 8:25 p.m. Clerk Secretary		Pledge of Allegiance Closed Session/Personnel Actions Resumed Open Session Report of Action Taken Item 5.4/Sixth Grade Home School Teacher Removed Adoption of the Minutes Dr. McLean Dr. McLean Dr. McLean Mrs. Pereida-Martinez Dr. McLean Dr. McLean Dr. McLean Dr. McLean Mrs. Kouklis Mr. Davis Mrs. Rhett Mrs. Rhett Mrs. Rhett Communications from the Public Purchase Orders Bill Payments Payroll Interdistrict-11/12 Parent Employment Interdistrict-11/12 Child Care Certificated Staff Classified Staff Closed Session/ Student Expulsion Resumed Open Session Student #F:2011/2012 Hearing for Public Response to Collective Bargaining Proposals Mathematics and Formative Assessments Job Descrip. Board President 2012/Mrs. Anabel Rubio Board Clerk 2012/Mrs. Janie Arvizu Trustee Representative and Alternate for 2012 Board Regular Meeting Day, Time and Location Authorized Signatures Custodian of Records Interfund Transfers First Interim Report Resolution #10/Annual Accounting of Developer Fees Annual Audit Report School Readiness Program Prop 10 Audit Report SISC Investment Pool Adjournment

Next regular board meeting will be held January 17, 2012.