Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on July 19, 2011.

The meeting was called to order by Mrs. Rubio at 4:30 p.m.		Call to Order

Members Present: Mrs. Anabel Rubio, President Mr. William Stoner Mrs. Janie Arvizu, Clerk Mr. Tim Owens Mrs. Joycene Tarver Members Absent: None		Roll Call Members Absent

Staff Present: Dr. Michelle McLean, Superintendent Mrs. Kathie Kouklis, Assistant Superintendent Ms. Geneva K. Banks, Administrative Secretary Mr. Chris Davis, Chief Business Official Mrs. Ana Delgado, Community Liaison Mrs. Betty Guyton, Sierra Vista Vice Principal		Staff Present
Others Present: David Hopkins, Terry Dean, Renee Stancil, Marina Salcedo.		Others
Mr. Owens led the Pledge of Allegiance. Corrections to the agenda: Items 7.1 & 7.2 should read employment, resignation, retirement, leave of absence, change of status, termination for the 2011/2012 school year. On motion of Mrs. Arvizu, seconded by Mrs. Tarver, the board unanimously approved the minutes for the Regular Board Meeting on June 22, 2011 and the Special Board Meeting on June 28, 2011. The board adjourned to closed session at 4:34pm for Conference with legal counsel – anticipated litigation. Resumed to open session at 5:28pm. No action taken. Dr. McLean presented Mrs. Marilyn Flores and Mr. Terry Dean with a proclamation from the Arvin Union School District. Dr. McLean reported on the professional development schedule for returning staff. Dr. McLean reported she has been working with Chief Tunson and the City in restoring the school resource officer for the district. Dr. McLean reported the Police Activities League will be donating thirty backpacks with school supplies to the students of the Arvin Union School District. Dr. McLean recognized Mr. David Hopkins as the Transportation and Safety Coordinator. Mrs. Kouklis reported on the physical fitness results. Mrs. Kouklis reported on the Grimmway Academy School Board Meeting. Mrs. Guyton and Mr. Reyna gave a presentation on summer school. Mr. Davis gave an update on the summer roofing projects. Mr. Davis gave an update on the Migrant Center. At this time, Mrs. Rubio announced the opportunity for public comment. No public comments Mr. Owens asked if the students transferring to Grimmway Academy had to fill out an interdistrict transfer agreement. Dr. McLean replied she did ask and was told no, it was not required. Mr. Owens asked if there was paper trail for those students transferring. Mrs. Kouklis replied there is a cum request we keep on file. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the following consent agenda: Purchase Order Numbers 110694 – 110715 and 120004 - 120064 Bill Payments 55, 56, 57, 58 Payroll Numbers 1, 2, 3, 4 Consider approval of the following Interdistrict Attendance Requests for the 2011/2012 school year based on child care. (indicates renewal) DeLaGarza, Irene – Grade 4 – Arvin to Vineland Guerrero, Ronnie – Grade 8 – Arvin to DiGiorgio Guerrero, Rudy – Grade 4 – Arvin to DiGiorgio Perez, Marlena – Grade 7 – Arvin to DiGiorgio Consider approval of the following Interdistrict Attendance Requests for the 2011/2012 school year based on parent employment. (indicates renewal) Buenrostro, Arianna. – Grade 5 – Vineland to Arvin Buenrostro, Luis H. – Grade 6 – Vineland to Arvin Garza, Jessica – Grade 1 – Rosedale to Arvin Olivarez, Xander – Grade 1 – Panama to Arvin Consider approval of the following Interdistrict Attendance Requests for the 2011/2012 school year based on parent request. (indicates renewal) Buffington, Sara – Grade 7 – Arvin to DiGiorgio Silva, Daniela – Grade 7 – Arvin to Vineland Deny the following Intradistrict Attendance Request for the 2011/2012 school year based on parent request. Calderon, Andres – Grade K – ECR to SV Consider approval of the following Intradistrict Attendance Requests for the 2011/2012 school year based on child care. (indicates renewal) Duran, Evelyn – Grade 5 – ECR to BME Gaona, Anna – Grade 2 – ECR to BME Garcia, Estevan – Grade K – ECR to SV Gomez, Naidelyn – Grade 3 – ECR to BME Lopez, Alonso – Grade 1 – SV to BME Lopez, Isaac – Grade 4 – ECR to SV Montelongo, Bryanna – Grade 4 – SV to BME Montelongo, Manuel – Grade 3 – SV to BME Palomares, Juan-Diego – Grade 1 – ECR to BME Palomares, Yadira – Grade 6 – ECR to BME Pantoja, Emily – Grade 4 – ECR to BME Pantoja, Meredith – Grade 1 – ECR to BME Pantoja, Kevin – Grade 3 – SV to BME Consider approval of the following Intradistrict Attendance Requests for the 2011/2012 school year based on parent employment. (indicates renewal) Cantu, Abigail D. – Grade 2 – BME to SV Gonzalez, Esmeralda – Grade 2 – SV to BME Gonzalez, Jacob – Grade 4 – SV to BME Patino, Analy – Grade 6 – ECR to SV Patino, Armando – Grade 4 – ECR to SV Consider approval of the following Intradistrict Attendance Requests for the 2011/2012 school year based on parent request. (indicates renewal) Garcia, Daisy – Grade 4 – ECR to BME On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the 2011/2012 Instructional Media Services Agreement between the Arvin Union School District and the Kern County Superintendent of Schools Office. The total cost is $7,830.74. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously approved the 2011/2012 Contract between the Kern County Superintendent of Schools Office and the member school districts of the Kern County Consortium SELPA to delineate the functions and responsibilities of the school district and KCSOS. Term of agreement is July 1, 2011 through June 30, 2012. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the 2011/2012 Contract Local Agreement for Child Development Services for California State Preschool contract Number CSPP-1114, Project Number 15-6331-00-1 in the amount of $378,720.00. On motion of Mrs. Tarver, seconded by Mrs. Arvizu, the board unanimously approved Resolution #1:2011/2012 to authorize the designated personnel to sign contract documents regarding the 2011/2012 Contract Local Agreement for Child Development Services for California State Preschool Program contract Number CSPP-1114, Project Number 15-6331-00-1 in the amount of $378,720.00. On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved the Amendment No. 1 to the Agreement with Kern County Children and Families Commission and Arvin Union School District to provide services described in attachments A1 – A3, Unified Scope of Work – Evaluation Plan. This agreement shall remain in effect until June 30, 2013, unless sooner terminated as hereinafter provided. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the Haven Drive Middle School 2011/2012 Graduation Policy. On motion of Mr. Owens, seconded by Mrs. Arvizu, the board unanimously approved Board Policy 6020 – Parent Involvement. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the proposed contract between the Boys and Girls Club and Arvin Union School District. On motion of Mr. Stoner, seconded by Mr. Owens, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2011/2012 school year: Returning Staff* Melinda Havener – Third Grade – Sierra Vista Elementary, effective July 25, 2011. Christie Caldwell – Sixth Grade – Sierra Vista Elementary, effective July 25, 2011. Eusebio Andrade – Intervention Teacher – Haven Drive Middle School, effective July 25, 2011. Rosemarie Borquez – Sixth Grade Teacher – Sierra Vista Elementary, effective July 25, 2011. Change of Position Nancy Zuniga – Fourth Grade Teacher – Sierra Vista Elementary, effective July 25, 2011. Maria Arellano – Seventh Grade Math – Haven Drive Middle School, effective July 25, 2011. Resignations/Retirement: Laura Fuller – 7^th Grade Math Teacher, resignation effective June 30, 2011. Mariana Gomez – Summer School Teacher, resignation effective June 13, 2011. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2011/2012 school year: New Positions Nathan Sosa – Gate Duty – Sierra Vista Elementary, effective July 26, 2011. Nathan Sosa – Noon Duty Aide – Sierra Vista Elementary, effective July 26, 2011. Resignations/Retirement: Kimberly Perez – Instructional Aide – El Camino Real Elementary, resignation effective July 8, 2011. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the resignation letter from David Zamarron effective June 30, 2011. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously approved the bid award to Earthgrains Bakery Company for the 2011/2012 Bread Products. On motion of Mr. Owens, seconded by Mrs. Tarver, the board unanimously bid award to Foster Farms Dairy for the 2011/2012 Dairy Products. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the 2011/2012 Bus Routes. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved Board Policy AUSD 5 – procedures involving public comments and conduct at the school district board meetings. On motion of Mr. Owens, seconded by Mr. Stoner, the board unanimously approved the Memorandum of Understanding for the Real California Schools Promotional Program. Dr. McLean reported there were no complaints received for the Williams Settlement Uniform Complaint Quarterly Report ending June 30, 2011. (No action was necessary) Parent asked about the status of an interdistrict transfer agreement. Mrs. Arvizu asked if the school secretary’s have received their training on the new attendance program. Mr. Davis responded no, there are different formats of the letters the principals need to select. Mrs. Arvizu asked if the secretary’s would be trained. Dr. McLean replied both the secretary and clerk so that they both understand the program and back one another up. There was further discussion about the attendance program. Mrs. Rubio asked about the nurse. Mrs. Kouklis replied she will be meeting with someone from Interim Healthcare and also the position has been posted. Dr. McLean and Mrs. Kouklis will meet with the new teachers on Thursday morning. Dr. McLean invited the board members to attend the Administrative Cabinet meeting on Thursday. Mrs. Arvizu asked has the input of all the immunizations started. Mrs. Kouklis replied yes and also the GATE notation. Mrs. Kouklis stated there is thirty day extension for the seventh and eighth grade students for Tdap. On motion of Mrs. Tarver, seconded by Mr. Owens, the board unanimously adjourned the meeting at 6:59 p.m. Clerk Secretary		Pledge of Allegiance Changes to the Agenda Adoption of the Minutes Closed Session/Conference with Legal Counsel Resume Open Session Dr. McLean/Presentation of Proclamations Dr. McLean/Welcome Back Breakfast and Professional Development Dr. McLean/Law Enforcement Services Dr. McLean/PAL Dr. McLean/David Hopkins Mrs. Kouklis/Physical Fitness Results Mrs. Kouklis/Grimmway Academy School Board Meeting Mrs. Guyton and Mr. Reyna/Summer School Update Mr. Davis/Summer Roofing Projects Mr. Davis/Migrant Center Communications from the Public Mr. Owens Purchase Orders Bill Payments Payroll Interdistrict-11/12 Child Care Interdistrict-11/12 Parent Employment Interdistrict-11/12 Parent Request Intradistrict Denial Intradistrict-11/12 Child Care Intradistrict-11/12 Parent Employment Intradistrict-11/12 Parent Request 2011/2012 Instructional Media Services Agreement 2011/2012 Kern County Consortium SELPA 2011/2012 Local Child Development Agreement Resolution #1:2011/2012 Local Child Development Agreement Amendment No. 1 Agreement with Kern County Children and Families Commission 2011/2012 Haven Drive Graduation Policy Board Policy 6020-Parent Involvement Boys and Girls Club Contract Certificated Staff Classified Staff Resignation/David Zamarron Bread Bid/Earthgrains Bakery Company Dairy Bid/Foster Farms Dairy 2011/2012 Bus Routes Board Policy AUSD 5 MOU/Real California Schools Promotional Program Williams Settlement Uniform Complaint Quarterly Report Adjournment