Minutes of the Governing Board

Minutes of the Arvin Union School District Board of Trustees Regular Meeting held on September 13, 2011.

The meeting was called to order by Mrs. Rubio at 6:30 p.m.		Call to Order

Members Present: Mrs. Anabel Rubio, President Mr. William Stoner Mrs. Janie Arvizu, Clerk Mrs. Joycene Tarver Members Absent: Mr. Tim Owens		Roll Call Members Absent

Staff Present: Dr. Michelle McLean, Superintendent Mrs. Kathie Kouklis, Assistant Superintendent Ms. Geneva K. Banks, Administrative Secretary Mr. Chris Davis, Chief Business Official Mrs. Ana Delgado, Community Liaison Mrs. Betty Guyton, Sierra Vista Vice Principal Ms. Melanie Meadows, Bear Mountain/El Camino Real Vice Principal Mrs. Angie Summers, Haven Drive Vice Principal		Staff Present
Others Present: Randy Hooser, Sarai Garcia, Mariana Perez, Rick Perez, Jennifer Johnson, Margarita Hildebrand, Maria Elena Zamora, Diana Macias, Cristina Villasenor, Rogelio Villasenor, Rogelio Villasenor, Karen Villasenor, Aurelio Reyna, Victor Garcia.		Others
Mr. Stoner and Mrs. Tarver led the Pledge of Allegiance. Changes to the minutes of August 16, 2011; page 3, last paragraph, and second sentence should read; Mr. Herndon noted that it is possible that Hispanic influence District-wide could be reduced in an alternative election system by concentrating voting power in trustee areas in a greater percentage than District-wide, where Hispanic voters are already a significant majority. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the revised minutes for the Regular Board Meeting on August 16, 2011. Dr. McLean presented a certificate to Diana Macias who placed third in the AVID county write-off competition. Diana was also given a plaque and medal for her great effort. 2011 Math Field Day winners have been tabled for a future board meeting. Dr. McLean reported she is working on a field trip procedures handbook. Mrs. Johnson gave an update on summer trainings. The district currently has 80% of our teachers trained in Language Arts, 99% trained in Math and 99% trained in English Learner Professional Development. All administrators have been trained in all programs. Mrs. Rubio asked the timeline to have all teachers trained. Mrs. Kouklis responded we will schedule the remainder of the teachers to be trained by our in-house trained presenters. Mrs. Tarver asked if each grade level would have individual trainings. Mrs. Kouklis replied grade levels are grouped together; K-1, 2-3 and 4-5. Mrs. Johnson stated the materials used are grade level specific. Mrs. Rubio asked how difficult is it to prepare and deliver a lesson to the students for those teachers that have not received the training. Mrs. Kouklis replied for those teachers not trained they were required to attend a session during staff development. At this time, Mrs. Rubio announced the opportunity for public comment. Ms. Mariana Perez, 425 Heard Street, Arvin, addressed the board regarding a request she submitted to the Superintendent to have two days off per week to attend school for nine weeks. Mr. Victor Garcia, Arvin Chamber of Commerce, addressed the board to invite the students of Arvin Union School District to participate in the Arvin Christmas Parade. Mr. Garcia asked Mrs. Rubio if she would be a judge at the parade. The theme of the parade is “International Night Light”. Correction on classified payroll for babysitters. Cost should be $122.50. On motion of Mr. Stoner, seconded by Mrs. Arvizu, the board unanimously approved the following consent agenda: Purchase Order Numbers 120163 – 120234 Bill Payments 7, 8, 9, 10, 11, 12, 13, 14, 15, 16 Payroll Numbers 9, 10, 11, 12 The board will go into closed session at 7:01 to consider matters related to student expulsion. Resumed open session at 7:30. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the expulsion for Student #A: 2011/2012. The vote taken was Yes – 4, No – 0, Absent – 1. On motion of Mrs. Tarver, seconded by Mrs. Arvizu, the board unanimously approved the AmeriCorps Service Site Placement Agreement. Beginning September 12, 2011 and ending June 30, 2012, each AmeriCorps Member will mentor up to 25 students at Haven Drive Middle School. On motion of Mrs. Arvizu, seconded by Mrs. Tarver, the board unanimously approved the 2011/2012 Dental Services Agreement between the Arvin Union School District and Clinica Sierra Vista to provide Mobile Dental services to Arvin Union School District schools. At this time, Mrs. Rubio announced the opportunity for public comment regarding whether every pupil in the Arvin Union School District has or will have prior to June 30, 2012, sufficient textbooks or instructional materials in all subjects that are consistent with the content and cycles of curriculum frameworks adopted by the state board. Hearing was open at 7:35pm Hearing was closed at 7:36pm No comments made by the public. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved Resolution #3:2011/2012 certifying that all state material fund requirements have been met and that all students will have appropriate textbooks by the end of the fiscal year 2012. On motion of Mr. Stoner, seconded by Mrs. Arvizu, the board unanimously approved the following contracts between the Arvin Union School District and the named agencies to provide Title I – Supplemental Educational Service to LEA students. Contract is effective October 1, 2011 and terminates on June 30, 2012. A+ Educational Centers #1 A+ Student Learning Academy Able Academics Academic Tutoring Services, Inc. ACE Tutoring Services, Inc. Applied Scholastics International ATS Project Success Basic Educational Services Team, Inc. California Tutoring Company, LLC Club Z, In-Home Tutoring Services, Inc. DS Learning EduThink Mathnasium, LLC Professional Tutors of America Smart Kids Tutoring & Learning Center, Inc. Student Nest, Inc. Sullivan Learning Systems, Inc. Sylvan Learning of Bakersfield Ultimate Success Learning Program Xamaze in Home Tutoring Change to personnel list: Mr. Reyna withdrew his application for AVID Coordinator. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following certificated staff for the 2011/2012 school year: New Positions School Nurse Melissa Rangel (pending clearances) Additional Assignments Special Education Home School Teacher -Sierra Vista Michael Castaneda Migrant Saturday School Teachers Aida Rivas Maria Soto Veronica Gonzalez Devon Witte Javier Pacheco Sylvia Baeza Rosemarie Borquez Jose Ayala Cristina Zuniga John Bullard Athletic Department Advisor Miguel Rivera 7^th/8^th Grade Boys & Girls Football Coach Stephen Martinez 7^th/8^th Grade Boys Basketball Coach Richard Crawford 7^th/8^th Grade Girls Basketball Coach Anthony Sidney 7^th/8^th Grade Boys Soccer Coach Aurelio Reyna 7^th/8^th Grade Boys & Girls Volleyball Coach Aurelio Reyna ELL Saturday School Teacher Haven Drive Middle School Miguel Rivera Gloria Krauter AVID Coordinator Aurelio Reyna (Application Withdrawn) SST Coordinator Kim Teague – Sierra Vista Amber Bamard – Bear Mountain Devon Witte – EI Camino Real Miguel Rivera – Haven Drive Middle School After School Program Teachers Sierra Vista Rosemarie Borquez Bear Mountain John Bullard Christy Vargas EI Camino Real Trisha Camps Haven Drive Richard Crawford Claudia Higginbotham Alfredo Lopez Patricia Moland Miguel Rivera Monica Stank On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved Resolution #6:2011/2012 – Certificated Golden Handshake to be open for the period of September 14, 2011 through November 16, 2011. Change to personnel list: Donaji Sosa removed from Substitute Custodian list; did not pass her physical. On motion of Mr. Stoner, seconded by Mrs. Arvizu, the board unanimously approved the following employment, resignation, retirement, leave of absence, change of status, and termination of the following classified staff for the 2011/2012 school year: New Positions Substitute Custodians (Day, Night and Cafeteria) Ricardo Jr. Perez David Hemandez AydeJamie Nataly Banuelos Benjamin Gonzalez Donaji Sosa (Removed) Additional Assignment Breakfast Duty Aide Crystal Patrick Noon Duty Aide (1 hour) Adilene Moreno Migrant Extended Day Tutors Martha Gonzalez Evelyn Esparza Consuelo Guerra Maria Vargas Norma Bojorquez Monica Bojorquez Guadalupe Valles Migrant Pre-K Outreach Tutors Maria Jimenez Sirenia Pantoja Maria Tamayo Esther Serrato Migrant Support Service Aide/Saturday School Norma Bojorquez Migrant Saturday School3-hour Custodian (AM/PM) Mary Ayala – AM Anay Banuelos – PM Migrant Tutor/Saturday School Maria Cruz Angie Gutierrez Rodrigo Rios Guadalupe Valles Monica Bojorquez Consuelo Guerra Guadalupe Leyva Martha Gonzalez Transfer Positions Mechanic/Bus Driver Thomas Gaona Custodian/Driver -BME Yard & Site Pedro Villalpando Night Custodian –BME Cindy Rangel Resignations/Retirements Brandi Randle, Sierra Vista Breakfast Duty Aide, resignation effective August 19, 2011. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the request for medical leave from Elsa Quirino, Instructional Aide at El Camino Real, through September 15, 2011. On motion of Mrs. Tarver, seconded by Mrs. Arvizu, the board unanimously approved Resolution #7:2011/2012 –Classified Golden Handshake to be opened for the period September 19, 2011 to December 19, 2011. On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved to declare school bus #5 surplus and have it salvaged. On motion of Mrs. Tarver, seconded by Mrs. Arvizu, the board unanimously approved Amendment No. 1 to Agreement No. S-1665-A between San Joaquin Valley Unified Air Pollution Control District and Arvin Union School District. On motion of Mrs. Tarver, seconded by Mr. Stoner, the board unanimously approved the following Interfund transfers for the 2011/2012 fiscal year. 970815 –Temporary Cash Loan for Preschool Fund $ 1,000.00 On motion of Mr. Stoner, seconded by Mrs. Tarver, the board unanimously approved the 2010/2011 Unaudited Actual Financial Reports. On motion of Mr. Stoner, seconded by Mrs. Arvizu, the board unanimously approved Resolution #4:2011/2012 – Establishing Appropriations (GANN) Limit identifying estimated appropriations limit for the current year and actual appropriated limit for the preceding year. Mr. Davis gave a brief overview of the SISC Investment Pool Report for the period of April 1, 2011 to June 30, 2011. (No Action Necessary) The board adjourned to closed session at 8:14pm for discussion of personnel actions – appointment, employment, evaluation, discipline/dismissal release. (No Action Necessary) Resumed to open session at 9:35pm. Report of action taken in closed session: No Action Taken Mrs. Arvizu requests an update of the Attendance Program at the October Board Meeting. On motion of Mrs. Arvizu, seconded by Mr. Stoner, the board unanimously adjourned the meeting at 9:39 p.m. Clerk Secretary		Pledge of Allegiance Changes to the Agenda Adoption of the Minutes Dr. McLean/AVID award presentation Dr. McLean Mrs. Johnson Mrs. Rubio Mrs. Kouklis Mrs. Tarver Mrs. Kouklis Mrs. Johnson Mrs. Rubio Mrs. Kouklis Communications from the Public Purchase Orders Bill Payments Payroll Closed Session/ Student Expulsion Resumed Open Session Student #A:2011/2012 AmeriCorps Service Site Placement Agreement 2011/2012 Dental Services Agreement Public Comment/Sufficient Textbooks Hearing Open Hearing Closed Resolution #3:2011/2012 Sufficient Textbooks SES Contracts Certificated Staff Resolution #6:2011/2012 Certificated Golden Handshake Classified Staff Medical Leave/Elsa Quirino Resolution #7:2011/2012 –Classified Golden Handshake School Bus #5 Amendment No. 1/San Joaquin Valley Unified Air Pollution Control District 2011/12 Interfund Transfers 2010/2011 Unaudited Actual Financial Reports Resolution #4:2011/2012 – Establishing Appropriations (GANN) Limit SISC Investment Pool as of June 30, 2011 Closed Session/Personnel Actions Resumed Open Session Report of Action Taken Adjournment